The City of Yonkers – Police Department Planning Division seeks a vendor to furnish and deliver various manufacturers, or equals, and quantities of license plate readers, components, and accessories, as needed to the Yonkers Police Department based upon the quantities provided in Schedule “B”.
Contract Term: This is for a one-time purchase; awarded vendor will be present with a Purchase Order for the quantities as shown on Schedule “B”.
Pricing: Bid prices shall include all costs incidental to providing the goods specified, including freight, packaging, materials, labor, fees, overhead, and profit. The City does not pay fuel surcharges.
If bidding items on an equal basis, please indicate it on Schedule “B” by checking the box in the column asking if you are bidding an equal item. Vendors are to provide the following for each item they are bidding on an equal basis: a supplementary page that includes the MFG, MFG #, description/specification and bid item #.
Delivery: Vendor shall notify the Police Department at least 48-hours prior to delivery. Delivery shall be made to the Yonkers Police Planning Division – 104 S. Broadway, 2nd Floor - Yonkers, NY 10701. Department contact information: Yonkers Police Planning Division - (914) 377-7217.
* Bid documents & Scope of Work are attached to this solicitation. A deadline for questions/RFI has been set for Wednesday, March 10, 2021 at 12:00 PM EST. Submit all inquiries to Dan Candeias at daniel.candeias@yonkersny.gov.
SEALED COMPETITIVE BID
THIS IS A SEALED COMPETITIVE BID - BIDS ARE DUE BY FRIDAY, MARCH 19, 2021 AT 2:00 PM EST.
BIDS MUST BE RECEIVED IN A SEALED ENVELOPE BY 2:00 PM EST ON 03/19/2021 AT: YONKERS PURCHASING DEPARTMENT, 1 LARKIN CENTER, 3RD FLOOR, YONKERS,NY 10701 (LOCATED IN THE YONKERS RIVERFRONT LIBRARY BUILDING ACROSS FROM THE METRO-NORTH TRAIN STATION) **
Bids that are illegible or that contain omissions, alterations, additions, or items not called for in the bidding documents may be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.
***NEW VENDOR FORM ALSO INCLUDED FOR VENDORS SUBMITTING A BID WHO HAVE NOT PREVIOUSLY DONE BUSINESS WITH THE CITY OF YONKERS.***
IMPORTANT NOTICE TO BIDDERS REGARDING BID OPENINGS:
Due to the COVID-19 Pandemic and in line with the directives issued by the Mayor of Yonkers regarding public safety, there is limited access to One Larkin Center. The building is open from 8:30 AM to 4:00 PM for receiving packages via courier services and in person. If delivering bids in person, individuals must wear face coverings and see the Public Safety Officer in the library atrium who will clock in the bid and then contact Purchasing to pick up the bid. Sealed Bids will continue to be opened and read at the specified date and time, however, there will not be a public opening of bids. Those interested in listening to the bid opening and the reading of bids can dial Conference Call number 1-701-802-5221 and enter Access Code 1354203 when prompted on the due date of the bid opening. The bid opening will start promptly at 2:00 pm. It is recommended that vendors are dialed in by 1:55 pm to hear the bid results. No questions will be answered while the bid opening is in progress.
Bid Submission Requirements:
The following items are to be fully completed AND RETURNED as part of the bid:
- Bid Cover Sheet – Page 1
- Bid Schedule of Prices: Itemized, Page 14 and Schedule “B”
- Bid and Bidder’s Affidavit – Pages 16-21 - SIGNED AND NOTARIZED.
- Bid Security: Not Applicable
- Vendor Background Questionnaire – Pages 22-28 - SIGNED AND NOTARIZED.
- Contract Signature Pages – Pages 42-43
- Schedules “B” through “G” Pages 49-55
Non-compliance with any of the above bid submission requirements may result in the disqualification of the bid.
DO NOT RETURN ENTIRE BID PACKAGE - ONLY RETURN THE PAGES LISTED ABOVE. MAKE A COPY OF THIS BID DOCUMENT FOR YOUR RECORDS.
