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Basic Information

Reference Number

0000211386

Issuing Organization

County of Rockland

Owner Organization

Rockland County Purchasing Department

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-RC-2019-006

Title

Digital Cost per Copy/Print Program

Source ID

PU.AG.USA.1029.C3864101

Details

Location

United States, New York, Rockland County

Delivery Point

various locations

Purchase Type

Duration: 5 years

Piggyback Contract

Description

The purpose of this RFP is to inform the private sector of a potential business opportunity to provide Digital Copier/Laserjet Printer Rental/Lease Services on a Cost-Per-Copy/Print basis. The objective of this RFP is to establish a contract for a Cost-Per-Copy/Print fleet program that maintains a high level of quality and services, has wide acceptance, and low administrative costs; and, delivers “best in class” document printing and reproduction systems.

Rockland County intends for this Request for Proposal to result in the selection of one provider of Digital Copier Rental Services on a Cost-Per-Copy basis and a Print Management Program on a Cost-Per-Print basis. All models being offered shall have the same look and feel control panel and be ADA compliant.

This RFP is designed to provide interested offerors with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

Dates

Publication

03/22/2019 03:49 PM EDT

Question Acceptance Deadline

04/09/2019 03:00 PM EDT

Questions are submitted online

Closing Date

04/23/2019 03:00 PM EDT

Prebid Conference

04/02/2019 10:30 AM EDT

Contact Information

Ann Marie Curley, NIGP-CPP, CPPB

845-364-3698

purchasing@co.rockland.ny.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

04/02/2019 10:30 AM EDT

Location

50 Sanatorium Road, Building A, 1st Floor, Room 118

Event Note

Date:   April 2, 2019     Time: 10:30 AM EST - Walkthrough of the 6th Floor of Building A will be held directly following the pre-proposal meeting.

Location: 50 Sanitorium Road, Building A, 1st Floor, Room 118, Pomona, NY 10970
If you wish to participate via conference call, pre-registration is mandatory - Register no later than March 29th, 2019 - 12:00 PM

Complete and submit the form on page 2 to register for the pre-proposal conference call
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proposals shall be submitted electronically through the County’s Bonfire Request for Proposal Portal. Please refer to the instructions titled: Proposal Submittal Procedures for instructions on submitting your proposal electronically.