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Basic Information

Reference Number

0000336162

Issuing Organization

County of Rockland

Owner Organization

Fire and Emergency Services

Solicitation Type

SSN - Sole Source Notice (Formal)

Solicitation Number

SSN-RC-2023-061

Title

Sole Source to Earth Network for Weather Station Equipment Installation

Source ID

PU.AG.USA.1029.C3864001

Details

Location

United States, New York, Rockland County

Delivery Point

Rockland County

Purchase Type

Duration: 5 years
Option: N/A

Piggyback Contract

Description

The County of Rockland Department of Fire and Emergency Services is considering the issuance of a Sole Source award to Earth Network for the provision of six replacement weather stations and one new weather station in various locations throughout Rockland County.

This award may be made on a sole source basis in accordance with the Rockland County Procurement Policy.

TERM: Five years

The County of Rockland Fire and Emergency Services currently has seven weather stations at the following locations that require removal, replacement, and installations of parts:

Stony Point Elementary School- Thiells, NY
Haverstraw Elementary School- Haverstraw, NY
Rockland County Fire Training Center- Pomona, NY
Village of Suffern, Suffern, NY
County of Rockland, New City, NY
Rockland County Sewer District, Pomona, NY
500 Old Nyack Turnpike, Chestnut Ridge NY

All stations are equipped with Earth Networks Network Appliance software to alert Fire and Emergency Services of hazardous weather conditions.

The Rockland County Fire Training Center location will require an updated 2023-Wx Station & Camera which will include:

EN18800 Weather Station Package for Sferic- Wireless Vantage Pro2 Plus ISS including the Weather link Live Gateway, available for US, Canada, and Mexico.
EN9600 Axis HD Static Package including all cabling and mount needed for installation.
EN3900 Installation of one hardware unit at the customers location
EN39100 Preventative Maintenance for one hardware unit at the customer location , at least once per year

Earth Networks operates the proprietary weather observing network of lightning sensors and real-time weather stations. Earth Networks Network Appliance (ENNA), and/or Earth Networks Hub Technology pairs with each weather station, which provides the alerting data to the notification system. Earth Networks Network Appliance and Earth Networks Hub technology syncs with each weather station that interfaces with the Earth Networks Weather Observation Network, Sferic Maps and the public facing online weather center.

Labor/Installation
The Contractor shall be paid for each repair job as authorized by Rockland County upon submission of properly executed invoices. Invoices shall be submitted according to these requirements:
Labor Charges: Contractor shall submit an hourly labor price for service calls as may be required at all Rockland County government facilities. The invoice must list specifically the number of man-hours worked.

Detailed description of all completed service work must accompany all invoices.
Contractor shall bill a labor rate in dollars per man-hour for a technician to make required repairs, replacements, and troubleshooting.
The contractor agrees and hereby certifies that all labor charges contained in the invoices and vouchers shall be only those that were required and necessary to complete the work.

Invoices for labor must be billed to the next quarter hour of actual time worked (example: 8:00 AM to 9:10 AM would be billed at 1 hour and 15 minutes). Invoices rounded to the next full hour will not be approved for payment.

The County of Rockland shall not pay for Lunch breaks and any additional company approved break times. The County will only pay for the time working on-site.

This is a Prevailing Wage Sole Source. The contractor shall provide certified payrolls with each invoice as per the NYS Department of Labor Prevailing Wage Law.

Material Costs: The invoice must list specifically all parts, which the Contractor has purchased from other sources and the cost to him/her for each. Receipts for all materials purchased which cost more than $100.00 must be submitted with each invoice. The bidder agrees and hereby certifies that all parts and materials which he/she purchases shall be at the lowest price available at the time considering the prevailing conditions and circumstances for which it is required that the purchase be made. No invoices will be paid without this documentation.

Contractor shall receive a purchase order number from the Purchasing Department prior to commencing any work.

This notice is for informational purposes only and NOT a request for competitive quotes.

Any non-profit agency that believes they are qualified to provide the services detailed above and is ready, willing, and able to provide the services, shall respond to this notice no later than 3:00 pm on December 14, 2023 (14 days after advertisement) of this announcement. The response should provide specific details regarding the agency’s interest in providing such services as well as their prior experience in providing the same or similar services. In addition, the response should detail the agency’s connections to the Rockland County community.

Responses to this notice must be sent via facsimile to 845-364-3809 or email to purchasing@co.rockland.ny.us. NO PHONE CALLS WILL BE ACCEPTED.

A determination by the County not to compete the proposed contract is solely within the discretion of the County.

Dates

Publication

12/06/2023 09:59 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

12/08/2023 12:00 PM EST

Questions are submitted online

Closing Date

12/21/2023 03:00 PM EST

Contact Information

Sabrina Samuels, CPPB

845-364-3807

purchasing@co.rockland.ny.us

Bid Submission Process

Bid Submission Type

Physical Bid Submission