This proposal is for an integrated County Clerk database solution. The System shall include, but not be limited to, cashiering with appropriate “pass-through” indexing and accounting, cross reference indexing, ability to restrict specific searches to specific security profiles, ability to search verified and/or unverified information with offsite search and billing capabilities [potentially for real property and/or court recording and filing], unlimited scanning (imaging), in-house tagging and back-scanning, redaction capabilities for partial or entire documents, reports and/or interface that shall meet the requirements of the County Clerk, New York State [Including, but not limited to, Taxation and Finance (Mortgage Tax, Real Estate Transfer Tax & Income Tax), Office of Real Property Services, Department of State (Notary Public & Corporation Divisions), Office of Court Administration, State Archives (Cultural Affairs & Records Management), State of New York Mortgage Agency, State Police, and the Division of Criminal Justice Services, other County Departments (Treasurer, Real Property Services, County Legislature, Sheriff) and other agencies or municipalities (Rochester-Genesee Regional Transportation Authority, Town and City Assessors, other County Clerk Offices), pistol permit program with offsite search and report functions (Sheriff), map cross reference indexing with plotter enhancement functionality, Passport application transmittal, Internal Revenue Service liens and billing, availability of remote access and transmission to town and/or city governmental units, and such other functions as may be necessary to comply with specifications as outlined in the following specific sections.
