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Basic Information

Reference Number

0000336719

Issuing Organization

Rochester City School District

Owner Organization

rochester city school district

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-TFS-12042023 BOEGOV

Title

School Board Governance Framework & Coaching

Source ID

PU.AG.USA.1248.C5892351

Details

Location

United States, New York, Monroe County

Delivery Point

131 WEST BROAD ST
ROCHESTER, New York
United States 14614

Purchase Type

Term: 07/01/2024 12:00 PM EDT - 06/30/2025 12:00 PM EDT
Option: 4 X 1 YR CONTRACTS

Piggyback Contract

Description

The Rochester Board of Education is seeking a qualified and experienced vendor to submit proposals for the provision of school board governance framework and coaching services. It is the purpose of this Request for Proposal to solicit proposals from school board governance firms or individuals with experience in implementing and coaching governance models for mid-size urban school districts immediately upon award of a contract.

Vendors responding to this solicitation should propose all services and associated costs to provide a comprehensive process that will meet the Board’s needs. Elements of the process shall include, but are not limited to, the following:

1. Schedule. Suggest a timeline of activities and major events in the onboarding and implementation process;
2. Board Direction. Assess the board’s current governance structure and practices working with the Board to develop a customized onboarding and implementation plan aligned with best practices;
3. Governance Framework. Develop an onboarding and implementation plan based on the needs of the Board and District and characteristics determined by materials already developed by the Board of Education, review of publicly available District data, and through interviews with members of the Board of Education;
4. Coaching Services. Conduct onboarding for all board members, facilitate training on effective communication, strategic thinking, and team building as it relates to the framework; provide continued support on decision-making and community engagement;
5. Inclusion Strategy. In consultation with the Board, develop and execute strategies for including the Board, staff, and the community in the onboarding and implementation process.
6. Confidentiality. Maintain the confidentiality of all information provided or maintained by the consultant in rendering services to the Board;
7. Other Services. Provide other services deemed necessary by the Board for the full onboarding and implementation of the framework.

Dates

Publication

12/04/2023 09:44 PM EST

Question Acceptance Deadline

01/08/2024 04:00 PM EST

Questions are submitted online

Closing Date

01/25/2024 12:00 PM EST

Prebid Conference

01/16/2024 12:00 AM EST

Contact Information

Tim Schmandt

5856836644

timothy.schmandt@rcsdk12.org

Buyer Preferences, Guidelines & Requirements

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/16/2024 12:00 AM EST

Location

Virtual call

Event Note

There will be a pre-conference call to review answers to questions and to get any needed clarity on
January 16th, Time to be determined. If interested in attending, please provide an email to rahimah.wynn@rcsdk12.org indicating attendee names and email addresses by January 15th, noon EST.

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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proposals must be received by the Board of Education by Thursday, January 25, 2024. Proposals may be emailed to rahimah.wynn@rcsdk12.org. The original proposal along with seven copies should then be submitted in hard copy by next business-day mail to:

Rochester Board of Education ATTN: Rahimah Wynn
131 West Broad Street Rochester, New York 14614

Proposals not received by January 25th will not be considered and shall be disqualified. The package shall be marked “SEALED PROPOSAL-TO BE OPENED BY ADDRESSEE ONLY.” Please ensure your firm's name is included on the outside of the package. If you are using a commercial delivery company that requires you to use its shipping package or envelope, your Proposal should be placed within a second sealed package labeled as detailed above. This will ensure your Proposal is not prematurely opened.

PROPOSAL FORMAT

General Information: This section represents information that is to be included in any proposal submitted in response hereto:

1. Cover Sheet. Submit the signed, completed cover sheet from this Request for Proposal. See Appendix A.
2. Table of Contents: Include a clear identification of the material by section and by page number.
3. Proposal Narrative
4. Non-Collusive Bidding Certification (Appendix B).