Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [FAC Number: 2024-07]. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 335999, with a small business size standard of 600 employees. The FSC/PSC is 4310. The Manhattan VAMC and Brooklyn VAMC requires a brand name only acquisition of Powerex Oil Free Scroll Air Compressors and Desiccant Dryers that will be used with the Steris Endodry Endoscope drying and storage cabinets and the Ivoclar PrograMill PM7 dental milling machine currently in use at the VA Facilities. The two (2) air compressors used at the Manhattan VAMC must meet the following conditions: Air Supply Requirements: Quality: ISO 8573-1:2010 class 1.2.1 Particle Size: Incoming air filtered down to <1 micron in size. Moisture Content: Pressure dew point (PDP) of -40°C or better required and no liquid water. Oil Content: < 0.01mg of oil per cubic meter of compressed air (liquid, aerosol, or vapor oil). Pressure: The below pressures are required at the point of cabinet connection. ENDODRY Cabinet for ADVANTAGE PLUS Endoscope Reprocessor: 58-145 psi (4-10 bar). Volume: The below volumes are required at the point of cabinet connection. ADVANTAGE PLUS Endoscope Reprocessor/ENDODRY Cabinet: Minimum requirement of 4.2 scfm (120 L/min ANR) per cabinet. Flexible Air Hose: A 5-foot (1.5 Meter) line is included with each cabinet. One end will be pre-configured to connect to ENDODRY Drying Cabinet. Open end will be ¼ or 6mm inner diameter and it is the responsibility of the facility to make that connection to their air supply line. Noise Level: No more than 51dB Dimensions: No bigger than 34 x 37 x 41 Electrical: Compressor 208V, three phase Compressor Type: Scroll, oil free. Dryer Type: Desiccant The one (1) air compressor used at the Brooklyn VAMC must meet the follow conditions: Air Supply Requirements: Quality: ISO 8573-1:2010 class 3.4.3 Particle Size: Class 3, Incoming air filtered down to <5 micron in size. Moisture Content: Class 4, Maximum pressure condensation point +3 C (+37.4 F) Maximum Oil Content: Class 3, Maximum oil content 1mg/m ^3 Pressure: Continuous 90 110 psi Volume: Continuous 205 l/min or 7.24CFM Dry compressed air, clean and oil-free Compressed Air Tube Hose: 8mm (0.3in) outside diameter connection Noise Level: No more than 51dB Dimensions: No bigger than 34 x 37 x 41 Electrical: Compressor 208V, three phase Compressor Type: Scroll, oil free. Dryer Type: Desiccant Item/Quantity Description: Item Description Mfr. Part # Qty 1 5hp oil free scroll compressor, 13-gallon internal tank. 116psi integrated desiccant air dryer w/ filter. Startup included for Manhattan VAMC. POWEREX SES 0508-X-DD 2 2 Filters: 2 compressor inlet filter element 4 dryer pre filter element 4 dryer post filter element 1 3 Installation labor, materials for Manhattan VAMC. 1 4 5hp oil free scroll compressor, 13-gallon internal tank. 145psi integrated desiccant air dryer w/ filter. Startup included for Brooklyn VAMC. POWEREX SES 0508-X-DD 1 5 Installation labor, materials for Brooklyn VAMC. 1 Scope of Work: The VA New York Harbor Healthcare System, Manhattan Campus (Manhattan VAMC) and Brooklyn Campus (Brooklyn VAMC), requires the purchase and installation of three (3) air compressors and desiccant dryers. Two 5 horsepower scroll air compressors with a maximum pressure of 115 psi and desiccant dryers will be used with two STERIS ENDODRY endoscope drying and storage cabinets in the Manhattan VAMC Gastroenterology (GI) unit. These cabinets require compressed air, and the requested compressors were determined to be ideal for our requirement. Additionally, the Manhattan VAMC Facilities Engineering department requires a one-year supply of spare filters for the air compressors and dryers. At the Brooklyn VAMC Dental Clinic, one (1) 5 horsepower air compressor with a maximum pressure of 145 psi and a desiccant dryer will be used with an Ivoclar PrograMill PM7 dental milling machine. This milling machine also requires compressed air, and the requested compressor is ideal for our requirement as well. These scroll compressors and desiccant driers will provide the optimal air quality required for our clinical applications. Place of Delivery: New York Harbor, Manhattan VA Medical Center Warehouse: 423 East 23rd Street New York, NY 10010 and New York Harbor, Brooklyn VA Medical Center Warehouse: 800 Poly Place Brooklyn, NY 11209 Place of Installation: New York Harbor, Manhattan VA Medical Center: 423 East 23rd Street New York, NY 10010 GI Unit: Building 1, Floor 11N, Room# 11140 New York Harbor, Brooklyn VA Medical Center: 800 Poly Place Brooklyn, NY 11209 Dental Unit: Building 1, Floor 1 Travel/Parking The contractor will be responsible for their travel. As stated earlier, due to other construction projects and limited parking available at the site, contractor must coordinate any parking needs with the assigned COR and the Police Service. Details of any vehicles entering the site must be provided in advance. (Driver s Full Name, Driver s License Number, Vehicle Description, Vehicle License Plate Number) Government-Furnished Property Vendor will need access to main air line that the air compressors will connect to. Each desiccant dryer will need to be connected to a drain line. Facilities Engineering will provide electrical work required to complete the installation of the new equipment. Education and Training Requirements The Vendor shall be responsible for ensuring that vendor employees providing work on the required equipment are fully trained and completely competent to perform the required work. The vendor must also ensure that their technicians possess the valid New York City licenses needed to perform plumbing work in New York and Kings counties. VA Service Point of Contacts Biomedical Engineering Jonathan Iglesias Jonathan.iglesias1@va.gov (347) 205-2281 Facilities Engineering Lurdes Gil lurdes.gil@va.gov - 212-686-7500 x7259 VA Patient Privacy and Network Infrastructure The equipment listed within this procurement package will not access the VA Network and will not store sensitive patient information, therefore no vendor will require access to the VA Network. Recalls The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification: A complete item description and identification (to include lot and serial numbers where applicable). Administrative identification data including order numbers and order date. Reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action. Defective Items/Warranty All compressors and associated equipment must come with at least a one-year warranty upon delivery including technical support and parts replacement as needed for full functionality. The vendor will need to deliver the required compressors within four to six weeks of contract award. The vendor must also supply the required installation support within ninety days of equipment delivery. The vendor will need to deliver the required compressors within four to six weeks of contract award. The vendor must also supply the required installation support within 90 days of equipment delivery. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024) The following subparagraphs of FAR 52.212-5 are applicable: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91). (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). (6)   52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (7)   52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)). (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (DEC 2022) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR 852.208-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors Orders or BPAs (JAN 2023) VAAR 852.208-71 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments--Orders and BPAs (JAN 2023) VAAR 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (DEC 2023) FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) FAR 52.225-1 Buy American - Supplies FAR 52.225-2 Buy American Certificate FAR 52.225-3 with Alternate II FAR 52.225-4 with Alternate II FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.233-2 Service of Protest (SEP 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure [OCT 2018] FAR 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021) FAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (NOV 2023) All quoters shall submit the following: One (1) Copy. All quotes shall be sent to: Jonatan.rondon@va.gov The following are the decision factors: Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. Comparative Evaluations may be considered for this procurement. The government shall evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement, (2) past performance, and (3) price. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition (1) Is set aside for small business and has a value above the simplified acquisition threshold; or (2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or (3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of quotations. (3) The name, address, and telephone number of the quoter. (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. (5) Terms of any express warranty. (6) Price and any discount terms. (7) "Remit to" address, if different than mailing address. (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. (h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. (1) Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST ( https://assist.dla.mil/online/start/). (ii) Quick Search ( http://quicksearch.dla.mil/). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a government contract when contacting the entity designated at www.sam.gov for establishing the UEI. (l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Submission of your request shall be received no later than November 6th, 2024, 1600 hours EST at Jonatan.rondon@va.gov. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Jonatan Rondon Jonatan.rondon@va.gov Contract Officer, NCO 2 Supply Team 1 Margaret Cochran Corbin Campus 423 East 23rd Street. Rm. 14045-W New York, NY 10010 212-686-7500 ex. 5588
