Specifications include, but are not limited to: Process Automation, Workflow Management, and Transparency • Track specific actions in the workflow process for every procurement method. • End users should be able to see their assigned contract actions and have a clear view of what has been completed, in process, and not yet started, with associated measurements for target time/cycle time tracking. • Tracking, documentation, approvals should be displayed in an accessible and seamless workspace. Compliance, Risk Management, and Data Integrity • Utilize business rules and current procedures and regulations to ensure compliance. Incorporate updated risk management assessments. • Align budget and financial data with other DOE and City systems via integration. Manage Complex Approval Workflows • Multiple levels of reviews and approvals occur at various points through the process. • These need to be transparent and user-friendly. Enhanced Data Analytics and Reporting • Incorporate live dashboards for real-time status tracking • Canned and ad-hoc reporting functions Architecture for either COTS, COTS+ or Custom Build Solutions • Accessibility via across mobile devices and major browsers • Scalability to accommodate peaks and valleys of submissions • Extensibility of functionality this includes the ability to create, manage, update, and modify submissions • Extensibility of the technology architecture (e.g., use of open standards) to support integration with DOE systems. • Interoperability with DOE systems for management and reporting processes • Role-based access control (RBAC) and Single-Sign-On (SSO) compatible • Adhere to appropriate DOE Security standards and policies.
