Specifications include, but are not limited to: Task 1: Project Management The Vendor shall identify a project management plan to support the complete development and implementation of the system. The Vendor’s plan for managing the project shall clearly demonstrate an appropriate allocation of project management resources that have the ability and experience to address federal requirements of the SMART grant program and to ensure that the system design and implementation will be properly coordinated and managed and will be completed on schedule and within budget. The selected Vendor shall submit a schedule, and a narrative for how the project scope, cost, risk, safety, quality, project changes, and other key aspects of the project will be managed by the Vendor. The Vendor shall detail the processes that will be used to support the design, implementation, integration, verification, and eventual operation of the proposed system. Task 2: Finalize Work Plan, Specifications and Detailed System Design The objectives of this task are to review progress of the system design and evaluate compliance with the requirements of this SOW. The Vendor shall demonstrate programmatic adequacy of design in meeting the requirements in this SOW. The Vendor shall refine their project work plan to meet functional requirements, specifications and detail design plans for reviews and approvals. The Vendor should address needs for upgrading the traffic signal controllers, traffic signal detection, traffic signal communications, and on-board bus systems in addition to developing a plan for maintenance and operations of the system. Two formal design review phases (Preliminary and Final) will be undertaken during the project to develop and describe the technical design that will satisfy the needs in this scope of work. The Vendor is encouraged to categorize information into logical topics for organized review and discussion. Provide detailed hardware and software specifications for all Vendor-supplied devices; Provide descriptions and flow charts for all back office applications; Provide complete customer and operator user interface specifications, flow charts, and messages for all Vendor-supplied devices and systems, including accommodations for all boundary and error conditions (if applicable); Provide detailed interface and communication specifications for all internal and external system interfaces; Provide detailed documentation and matrix to match system requirements; Provide detailed specifications of cloud-based software components; Provide detailed descriptions of cybersecurity elements and of system backup and recovery procedures; Describe a proposed installation plan for equipment upgrades at the traffic signals and for the OBS; Provide a Maintenance and Operations Plan which includes (signal timing optimization and monitoring during the project); The City will convene a multi-agency review team to comment and provide feedback on the detailed system design to ensure that Task 2 satisfies all the requirements. The Vendor will provide an update to all the elements described in the Preliminary Design Review to complete the Final Design.
