ADVERTISEMENT FOR BIDS
Notice is hereby given that the Town of Orangetown will accept sealed bids for:
North Middletown Road Pedestrian Link: From East Central Avenue to Brightwood Avenue
Town of Orangetown, Hamlet of Pearl River, Rockland County, NY
PIN 8780.54
The Owner is the Town of Orangetown, and the work site is located in the Hamlet of Pearl River. The projects limits extend from: East Central Avenue to Brightwood Avenue.
The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: replacement of existing sidewalks, construction of new sidewalks, decorative colored concrete, curb ramps with detectable warning units, curb islands, concrete curbing, pedestrian safety enhancements, street crossings, traffic signal replacements at East Central Avenue and Blauvelt Road, signage and other roadway appurtenances along a section of North Middletown Road between East Central Avenue and Brightwood Avenue, within the Hamlet of Pearl River, NY.
This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted for January 1, 2021 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.
The DBE goal for this project is: 10%. There are no M/WBE goals for this project.
The EEO Employment goals for this project are: 22.6% Minority Employment Goal
6.9% Women Employment Goal
The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/20171010_EBO_Vendor_Login_Request_Form.pdf
No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.
Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of: Town Clerk’s Office, Orangetown Town Hall, 26 Orangeburg Road, Orangeburg, NY, 10962, between the hours of 9:00am and 5:00pm Monday through Friday. Contract Documents are also available on Empire Bid Net.
CD’s containing digital versions of the plans and specifications may be obtained at: Town Clerk’s Office, Orangetown Town Hall, 26 Orangeburg Road, Orangeburg, NY, 10962, between the hours of 9:00am and 5:00pm Monday through Friday. There is no charge for CD’s. The Town of Orangetown and HVEA Engineers will not mail any CD’s or any other Bid Documents. Pick up of CD’s or other Bid Documents must be arranged.
No questions or inquiries regarding this bid will be accepted within five (5) business days prior to the bid opening.
Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will NOT be accepted. Please utilize the Bid Receipt and Response Form, which follows this advertisement in the bid proposal booklet.
Addenda will be emailed from HVEA Engineers to Bidders listed on the official Plan Holders List. Please ensure that you have completed the Bid Receipt and Response form immediately following this advertisement. Addenda will also be posted on New York State Contract Reporter and Empire Bid Net. Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum by hand on page 3010/1. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.
Questions regarding the Contract Documents should be directed to Stephen Munno, Senior Administrative Assistant, Town of Orangetown and Jared Anderson, Project Manager, HVEA Engineers either through email or phone at: highwaydept@orangetown.com / 845-359-6500 and janderson@hveapc.com / 845-838-3600. Bidders shall promptly notify Jared Anderson of HVEA Engineers of any errors, omissions, conflicts, or ambiguity within the Contract Documents.
All bids must include the completed Bid Form, completed Non-Collusive Bidding and Disbarment Certifications, and completed Lobbying Certifications. Lobbying Certifications shall indicate N/A as appropriate. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.
Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.
Bids to be considered must be received in a sealed envelope at Town Clerk’s Office, Orangetown Town Hall, 26 Orangeburg Road, Orangeburg, NY, 10962 by 10:30AM, local time, on Thursday, April 1, 2021, and will be publicly opened and read aloud at 11:00AM. COVID-19 protocols will be in effect. Masks are required to enter the building. Once inside, please maintain a social distance of 6 feet or more to other attendees. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID: PIN 8780.54 – NORTH MIDDLETOWN ROAD PEDESTRIAN LINK”.
The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://osc.state.ny.us/venrep/form_cca2.htm. Contractors and subcontractors must inform NYSDOT after receiving certification from the VendRep System. The successful bidder must provide certificates of insurance for Liability, Workmen’s Compensation & Disability.
The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.
The Town of Orangetown reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Town of Orangetown Town Board before any award of contract may be made. Receipt of bids by the Town of Orangetown shall not be construed as authority to bind the Town of Orangetown.
The work must be substantially completed 200 calendar days from Notice to Proceed and completed and ready for final payment on December 3, 2021 unless such a period is extended by the Owner as provided herein.
The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.
Owners Contact Engineer’s Contact
Stephen Munno Jared Anderson, P.E.
Senior Administrative Assistant Project Manager
Town of Orangetown HVEA Engineers
119 Route 303 560 Route 52 – Suite 201
Orangeburg, NY 10962 Beacon, NY 12508
Phone: 845-359-6500 Phone: 845-838-3600
Fax: 845-359-6062 janderson@hveapc.com
highwaydept@orangetown.com
