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Basic Information

Reference Number

0000309246

Issuing Organization

Village of Port Chester

Owner Organization

Village of Port Chester

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2023-01

Title

AUDIO/VIDEO UPGRADE SERVICES SENIOR/COMMUNITY CENTER

Source ID

PU.AG.USA.1604.C3881451

Details

Location

United States, New York, Westchester County

Delivery Point

Village of Port Cheste

Piggyback Contract

Description

REQUEST FOR PROPOSALS (R.F.P.)
AUDIO/VIDEO UPGRADE SERVICES
SENIOR/COMMUNITY CENTER

NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Village of Port Chester, New York in the Office of the Village Clerk, 222 Grace Church Street, Port Chester, New York 10573, for qualified firms to provide audio/video upgrade services for the Senior/Community Center. Proposals will be received by the Village until 3:00 p.m. local time on March 3, 2023, after which time and date no proposals will be accepted.

The Request for Proposals (R.F.P.) may be obtained at the Office of the Village Clerk, Port Chester, New York between the hours of 9:00 a.m. and 4:00 p.m. Monday through Friday (except legal holidays) and can be accessed from the Village of Port Chester’s website at www.portchesterny.gov.

All proposals must be submitted by hard copy AND by electronic format (ex: CD or USB flash drive: E-mail is not an acceptable format or method of transference) in a sealed envelope clearly marked:

(Sealed Proposal)
Audio/Video Upgrade Services
Senior/Community Center
RFP# 2023-01

Failure to comply with these requirements shall result in the proposal being deemed non-responsive.

No proposer may withdraw his/her proposal within forty-five (45) days after the closing date/time for receipt of the proposal.

If it becomes necessary to revise any part of this RFP, or if additional data or information is necessary to clarify any of its provisions, a written addendum will be issued.

The Village reserves the right to reject any or all proposals, waive any irregularities in the proposals received, select any proposal as the basis for negotiations and to make an award to the most qualified proposal that is in the best interest of the Village of Port Chester.

Minority and Women-owned Business Enterprises (M/WBE) are encouraged to respond to the RFP, either as prime or subcontractors.

/s/STUART RABIN
STUART RABIN
Village Manager
Village of Port Chester

Dated: February 3, 2023

Dates

Publication

02/03/2023 08:00 AM EST

Question Acceptance Deadline

02/24/2023 05:00 PM EST

Questions are submitted online

Closing Date

03/03/2023 03:00 PM EST

Contact Information

Rosalind Cimino

rcimino@portchesterny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Certified Payroll

- Federally Funded

- Insurance Required

- Prevailing Wage Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All proposals must be submitted by hard copy AND by electronic format (ex: CD or USB flash drive: E-mail is not an acceptable format or method of transference) in a sealed envelope clearly marked.

Failure to comply with these requirements shall result in the proposal being deemed non-responsive.