NOTICE IS HEREBY GIVEN that sealed bids will be received by the Village Clerk of the Village of Tarrytown until 11:00 a.m. on Tuesday, May 24, 2022, One Depot Plaza, Tarrytown, New York, 10591, at which time and place said sealed bids will be publicly opened and read aloud for the:
Riverside Hose Co. – Structural Improvements
Village of Tarrytown - Contract 2022-01
The works consists of site work; including but not limited to: Partial removal (brick veneer) exterior wall and replacing with composite siding, removal of existing cabinetry, fixtures, and flooring for the installation of new; footings, girder, flooring and entry door.
Specifications will be available on Tuesday, May 10, 2022 in the Office of the Village Engineer for a non-refundable fee of $25.00, New York Contract Reporter www.nyscr.ny.gov, Bidnet Direct www.bidnetdirect.com/new-york and will also be posted on the Village of Tarrytown’s website: https://www.tarrytownny.gov.
A bid bond in the amount of 5% of the bid must accompany the bid proposal. In lieu of a bid bond, a certified check or bank check in the amount of 5% of the bid, accompanied by a Consent of Surety, must accompany the bid proposal.
Site visit May 13, 2022 at 10 am– All questions received by May 17, 2022.
All bids must be submitted in sealed envelopes plainly marked “Bid for Riverside Hose Co. – Structural Improvements Village of Tarrytown – Tuesday, May 24, 2022.”
Bidders shall provide the non-collusive bidding certificate required by Section 103-d of the General Municipal Law of the State of New York. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended by Executive Order No. 11375. The requirements for Bidders and Contractors under this Order, which concerns non-discrimination in employment, are explained in the Information for Bidders.
The Village of Tarrytown reserves the right to accept or reject any or all bids and to waive any informalities at their discretion, and to award contracts in a manner deemed to be in the best interests of the Village of Tarrytown even if such award is to other than the lowest bidder.
All questions should be submitted in writing to the Village Clerk:
Krissy Gilligan kgilligan@tarrytowngov.com.
Krissy Gilligan, RMC Village Clerk
Dated: May 10, 2022
1. DOCUMENTS: Complete sets of Bidding Documents will be issued for bidding
purposes as stated in the “Notice to Bidders.” A complete set of Documents consists of the following:
a) A bound copy of the Specifications
b) Addenda (if any)
c) Contract Plans (if any)
2. PROPOSALS: To be considered, proposals on the forms included herein, must be a set
in accordance with these Instructions to Bidders. All bids must be submitted on the
prescribed forms which are bound in the specifications as Section C. All blank spaces for
bid prices must be filled in, in both words and figures, either typed or in ink.
Proposals that contain any omission, erasures, alterations, additions, or items not called for in itemized Proposal, or that contain irregularities of any kind, may constitute sufficient cause for rejection of the bid. In case of any discrepancy in the price or amount bid in the Proposal, the price, as expressed in words, shall govern. All bids must be submitted in sealed envelopes addressed to Village Clerk, Village of Tarrytown, One Depot Plaza, Tarrytown, New York and be clearly identified with (1) Project Name, (2) Name of Bidder and address. Proposals shall be signed with name typed below signature. The Bidder’s seal, if a corporation, shall be affixed under the Bidder’s signature. Telephone or telegraphic bids will not be accepted.
3. QUALIFICATIONS OF BIDDERS: The Owner may make such investigations as he or
she deems necessary to determine the qualifications of the Bidder to perform the work,
and the Bidder shall furnish information and data for this purpose as may be required. The Owner reserves the right to reject any bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the Owner, that such Bidder is properly qualified to carry out obligations of the Contract and to complete the work contemplated therein within the time designated. Fraudulent statements shall cause rejection of Proposal and forfeiture of bid security.
4. CONDITIONS OF WORK: Each bidder must inform himself or herself fully of conditions
relating to the construction and labor under which work will be performed. Failure to do so will not relieve a successful Bidder of his or her obligation to furnish all material and labor necessary to carry out the provisions of the contract and to complete the work for the consideration set forth in his Bid. Bidders’ attention is direction to Paragraph 1 of the Bid Proposal, in which the Bidder certifies that he or she has examined the site. Bid shall include the complete costs of furnishing all materials, with the Drawings and Specifications and all other expenses incidental thereto. Local and State sales taxes shall not be included in the bid. Insofar as possible, any Contractor in the carrying out of his or her work must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor, or of the proper functioning of the existing facilities of adjacent or contingent properties.
5. ADDENDA AND INTERPRETATION: Every request for information or interpretation of
Bidding Documents or Drawings must be addressed in writing to the Village Administrator, Village of Tarrytown and, to be given any consideration, and must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations, any supplemental instructions, will be in the form of written Addenda and will be mailed or e-mailed to all prospective Bidders. The failure of any Bidder to receive any such Addenda will not relieve the Bidder of any obligation under his Bid submitted. Any Addenda so issued shall become part of the Bidding Documents. Reception of Addenda shall be noted on the “Bid Form.”
6. BID SECURITY: Each bidder is required to deposit at the time of submission of his bid,
a Bid Bond or certified check in an amount representing five percent (5) of his or her bid payable to the Owner, which amount the Bidder agrees is to be forfeited as liquidated damages and not as a penalty if is case he is awarded the contract, and he shall thereafter fail to execute a Contract with the Owner under the conditions of his or her Proposal or to furnish the bonds required for the faithful performance of this Contract. Bidders who submit certified checks must accompany them with a Consent of Surety from a recognized Bonding Company agreeing to supply a Performance Bond and Labor and Materials Bond if the contract is awarded to the Bidder.
Such bid security will be returned to all except the three lowest formal Bidders within three days after the formal opening of the Bids, and the remaining bid security will be returned to the other bidders after the Owner and the accepted Bidder have executed the Contract Documents. In the event no Contract has been so executed within forty-five (45) calendar days after the date of the opening of the bids, upon the demand of the Bidder, so long as he has not been notified of the acceptance of his or her bid, his or her bid security will be returned. The Bid Security of the successful Bidder will be retained until the filing and approval of the bonds and insurance.
7. INSURANCE REQUIRED: The successful Bidder will be required to procure and pay for the following types of insurance, in accordance with the provision listed in Section E.
a) General Liability Insurance
b) Automobile Liability Insurance
c) Compensation, Disability and Employer’s Liability Insurance
d) Unemployment Insurance
8. SECURITY FOR FAITHFUL PERFORMANCE: The Contractor shall, prior to execution of the Contract submit two separate executed bonds, (1) a Performance Bond in an amount equal to one hundred percent (100%) of the accepted bid as security for the faithful performance of the terms, covenants and conditions of the Contract; and (2) a Labor and Material Payment Bond for the full amount of the Contract price guaranteeing the full payment of all persons performing labor or furnishing material or rentals, under the contract.
The Bonds shall be prepared as specified in Section D – Form of Performance Bond and Labor and Material Bond, and shall have as Surety thereon such Surety Company or companies as are acceptable to the Owner and are authorized to transact business in the State of New York.
In addition, at the time of final payment, a one year Maintenance Bond Guaranteeing against defective materials and workmanship will be required in an amount equal to one hundred percent (100%) of the contract amount.
9. FORM OF AGREEMENT: The form of agreement is included in these documents in Section D.
10. AWARD: The contract will be awarded to the lowest responsible bidder based on Best Value, pursuant to the provisions of the General Municipal Law, including Section 103 and as further defined in the New York State Finance Law, including but not limited to Section one hundred sixty three (§163), and as authorized in the Tarrytown Village Code, Chapter 47, Article II – Best Value Procurement. The Village Board reserves the right to determine responsibility and best value based on an evaluation of the contractor’s qualifications, experience, organization, finances, past performance, life cycle of the contract, warranty, other required and applicable factors. The Village Board further reserves the right to reject any and all bids if it is in the best interests of the Village to do so.
11. OWNER: Village of Tarrytown, Westchester County, New York.
12. SALES TAX EXEMPTION: Under Chapter 513 of the Laws of New York 1974, all materials and supplies sold to a Contractor and which are to become an integral, component part of a structure, building or real property owned by an exempt organization such as the Village of Tarrytown are exempt from the payment of New York State Sales or compensator use taxes. Therefore, the Contractor should not include any amount in its bid price to cover sales taxes for the above items.
13. REQUIRED SUBMISSIONS: Prior to award, the successful bidder will be required to meet the following requirements:
a) The successful bidder must provide the Village with a certificate issued by the Secretary of State that the Corporation is authorized to do business within the State and is presently in good standing. If the entity to whom the bid is awarded is not a corporation, it would be required that the entity’s certificate of doing business, which should be on file in the County Clerk’s office, be provided. (This would also hold true in the case of joint ventures which would be required to disclose the underlying entities which make up the joint venture and the supplying of the requisite certificate of doing business of each such entity.)
b) A Statement by the successful bidder that no officer, director or stockholder (if less than 10 stockholders) of the successful bidder is an officer or employee of the Village or is a relative of any such Village officer or employee. If such officer, director or stockholder does exist, their names and relationship should be disclosed to the Village.
