The City of Jacksonville is soliciting proposals for the on-demand purchase of Bulk Oils for the Fleet Maintenance Department. The term of this procurement is for a three-year contract beginning July 1, 2022, and ending June 30, 2025, with the possibility of extending it one (1) optional year. The City will select items based upon the criteria listed in Section III that is most advantageous to the City. The City of Jacksonville will be awarding the Purchase Order to one (1) or more vendors for this Request for Proposals (RFP).
Please provide a price on all oil types. If you are unable to supply an item, please note that on your proposal. Delivery will be on a weekly/bi-weekly basis. Your unit cost MUST include delivery to the City of Jacksonville Fleet Maintenance Center located at 350 South Marine Boulevard, Building C, Jacksonville, NC 28540, and any other applicable fees.
● Proposals due to the City of Jacksonville by 3PM May 26, 2022
Vendors may submit their proposals digitally as long as the due date and time requirements are met. If the proposal is submitted digitally, no hard copies will need to be submitted.
If a Vendor chooses to submit a hardcopy of their proposal, submit three (3) hard copies of the proposal. The hard copies shall be enclosed in a sealed envelope/box marked: “Request for Proposals: FY23 Bulk Oils” and delivered to: City of Jacksonville, City of Jacksonville, Fleet Maintenance 350 C South Marine Blvd, Jacksonville, NC 28540 Mon-Fri 7:30am-4:00pm.
Proposals are due by 3:00 PM (EST) on May 26, 2022 either via email to erichards@jacksonvillenc.gov and mdean@jacksonvillenc.gov or by mail. Any proposal that is submitted after the time stated will be considered non-responsive and will not be considered. If submitting digitally, the Vendor may wish to use the email receipt confirmation to confirm delivery of the proposal.
There will be no pre-proposal meeting. Questions about this proposal must be submitted via email and will be answered until 3:00 PM on May 16, 2022. Questions received will be answered through issuance of an addendum. Questions received after this time will not be answered. Individual meetings with Vendors will not be held due to personnel workload.
The following forms must accompany your Proposal to be considered responsive:
- Form A – Certification Regarding Lobbying
- Form B – Debarment, Suspension, Ineligibility Certification
- Form C – DBE Utilization
- Form D – Letter of Intent Perform as Subcontractor
- Form E – Affidavit of No Change for DBE Business
Questions concerning this request for proposals shall be submitted to Kimberly Mena via email at kmena@jacksonvillenc.gov or by phone at (910) 938-5992 no later than 3:00 PM on May 16, 2022.
Please see RFP for further details.
RFP Prevails over Bidnet Posting.
