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Basic Information

Reference Number

0000256028

Issuing Organization

The City of Jacksonville

Owner Organization

Engineering

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

RFP- On-Call Hauling Services

Title

RFP- On-Call Hauling Services

Source ID

PU.AG.USA.1010.C10546876

Details

Location

United States, North Carolina, Onslow County

Delivery Point

City Hall, 815 New Bridge Street. Jacksonville NC 28540

Piggyback Contract

Description

The City of Jacksonville is requesting proposals for On-Call Hauling Services to include the following items. A complete Scope of Work is included in this Request for Proposal as Exhibit A.

- The City of Jacksonville is requesting bids for an on-call hauling service to provide trucking services to haul various materials such as, but not limited to,
  hot mix asphalt, chip rock, crushed aggregates, gravel, quarry spalls, granular road salt, tree and vegetative debris, excavated soils, etc.
- This on-call service will be used as needed by the City of Jacksonville and its affiliates. Periodically, Marine Corps Base Camp Lejeune may engage the City
  to utilize hauling services.
- Bids shall be based on an hourly rate for the equipment that will be utilized. This hourly rate shall include all associated costs incurred while running the
  equipment such as; the truck, driver, all associated maintenance, fuel, etc. Different sizes of truck or equipment may be required depending on the particular
  job, therefore hourly rates should reflect this based on the varying sizes of truck. Contractor shall be guaranteed a minimum of 4-hours of hauling time for normal
  hauling operations.
- The City provides no guarantees whatsoever concerning the total amount of work to be done under this contract.
- The City shall attempt to provide 24-hour notification to the Contractor when hauling services are necessary. This should provide a reasonable response time for
  the Contractor to prepare for the Work required and to receive all relevant information pertaining to the Work.
- In times where Emergency Response is needed, the City may request hauling and disposal services with a notice of 8 hours or less.
- The Contractor must be able to obtain (or already have) access to board Marine Corps Base Camp Lejeune. While this on-call service will be used by the City of
  Jacksonville, there will be occasions where the Contractor is required to provide services to Marine Corps Base Camp Lejeune to perform services on behalf of the
  City of Jacksonville.
- All load tickets, disposal tickets, or any other supporting documentation shall be available upon request and submitted with request for payment.
- The City shall clearly identify the beginning and destination locations for each

All proposals are to be returned to by 5:00 PM Eastern Standard Time on March 26, 2021. Interested bidders must sign this Request for Proposal and either fax it to (910) 938-5046 or
deliver it to Wally Hansen at the Engineering Division located at Jacksonville City Hall, 815 New Bridge Street, Jacksonville, NC 28540.

In order to be considered, all proposals must be submitted in writing Firms mailing proposal packages should allow delivery time to ensure timely receipt of their proposal. The responsibility for getting
the proposal to the City of Jacksonville Engineering on or before the specified time and date is solely and strictly the responsibility of the proposing firm. The City will in no way be responsible for delays
caused by any occurrence. Proposals may be hand carried or mailed to:

           City of Jacksonville
                  ENGINEERING
              Att: Wally Hansen
        815 New Bridge Street
        Jacksonville, NC 28540

Hours of Operation: 8:00 am - 5:00 pm
Monday through Friday
Phone: (910) 938-5260
Email: whansen@jacksonvillenc.gov

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all proposals, and to accept that Proposal or Proposals which appear to be in the Owner's best interest.

LICENSURE: Contractor is required to comply with all NCDOT licensures and requirements.

WITHDRAWAL OF PROPOSAL: No Proposal may be withdrawn within sixty (60) days after the date it is received.

FEDERAL FUNDING: The award of a contract under this solicitation may be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding award.
All prospective firms shall comply with all applicable federal laws, regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition, firms providing
submittals shall be responsible for complying with state law and local ordinances.

FEDERAL CONTRACT PROVISIONS: The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708);
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment
(31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324); and additional FEMA Contract Provisions as allowed by the Uniform Guidance
Rules, all as defined in Exhibit G - City of Jacksonville Proposer/Vendor Federal Provisions Certification Form, which must be submitted with Bid Proposal.

TAXES: The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

COMPLIANCE: All work shall be preformed in compliance with OSHA, State, Federal, Health and Safety regulations, guidelines and reporting laws.

TERM: The initial term of this agreement is for a timeframe beginning May 1, 2021 through April 31, 2023 with an option to renew for two (2) additional one (1) year terms.

TERMINATION: Agreement may be terminated by either party at will. No termination may be effected unless the other party is given ten (10) days written notice by Certified Mail.

BID PROTEST PROCEDURES: All protests must be in the form of writing and must be delivered to the City Clerk’s Office prior to the issuance of a purchase order. The procedure is as follows:

The protester (offeror) who protests a proposal will deliver a written statement to the City Clerk’s Office outlining the reason for the protest prior the issuance of a purchase order.
The City Clerk will inform the City Manager and Department Head that a formal protest has been received.

3. The City Clerk and Department Head will review the formal protest for merit and also any other justification for not awarding to the recommended vendor.

4. The City Manager may review the case at this point but may choose to delegate this responsibility. The City Manager may request a protest meeting of all parties, including the protester, to review the matter.

5. The City Manager and his advisors will make a final determination concerning the protest after a complete review of the data and interviews with the protester.

6. The protester is notified, in writing, the decision of the City Manager. Either party may request a formal meeting at this time.

7. If the protester is not satisfied with this decision, the protester may now protest the award to the City Council after notifying the City Manager. The notification must be in writing and delivered to the City Manager’s office prior to the next scheduled Council meeting.

8. The City Council will consider the protest at their next scheduled meeting.

9. The protester will appear before City Council and present his protest and arguments.

10. The Council will consider the protester’s argument and make a decision by voting on the protest. The decision of City Council concerning the protest is final.

EQUAL OPPORTUNITY: The City of Jacksonville is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms. All qualified Small and Minority businesses are welcome to submit a proposal.

BONDS: The successful Bidder, upon award of contract, shall furnish a Payment Bond for 100% of the project price; and a Performance Bond for 100% of the project price. A Surety licensed to do business in the State of North Carolina and Certified through the United States Bureau of the Fiscal Service must issue the Payment Bond and the Performance Bond. The Bonds will be executed by the signing of a Power of Attorney by the Surety and will list the Resident North Carolina Agent.

INSURANCE: Contractor must obtain, and provide, proof of the following types of insurance with the dollar limits designated, prior to beginning work with the City of Jacksonville.

Comprehensive General Liability - $1,000,000 Single Limit/$2,000,000 Aggregate
Automobile Liability - $1,000,000 Single Limit
Workers’ Compensation – NC Statutory Limits

ADDITIONAL INSURED REQUIREMENT: The City of Jacksonville must be listed as an Additional Insured (AI) on the General Liability and Automobile insurance policies.

CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.

If you have any questions, please contact Wally Hansen at (910) 938-5260 or TDD (910) 455-8852 or email: whansen@jacksonvillenc.gov.

See attached RFP for more information. RFQ prevails over bidnet posting.

Dates

Publication

03/12/2021 01:23 PM EST

Bid Intent

Not Available

Questions are submitted online

Closing Date

03/26/2021 05:00 PM EDT

Contact Information

Wally Hansen

910-938-5260

whansen@jacksonvillenc.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Federally Funded

- Insurance Required

- License Required

- Local Service Required

Bonding Requirements

- Performance Bond

100 %

- Payment Bond

100 %

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

FEDERAL CONTRACT PROVISIONS: The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708);
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment
(31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324); and additional FEMA Contract Provisions as allowed by the Uniform Guidance
Rules, all as defined in Exhibit G - City of Jacksonville Proposer/Vendor Federal Provisions Certification Form, which must be submitted with Bid Proposal.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.