Sources Sought This is a Sources Sought only. As part of its Market Research, NCO 21 is issuing this RFI to determine if there exists an adequate number of qualified interested contractors capable of providing driver rehabilitation services as further described in the drafted salient characteristics. The Government may use the responses to this RFI for information and planning purposes. The drafted statement of work (SOW) describes only the currently contemplated possible scope of work and may vary from the work scope in a final SOW included in any Request for Quote (RFQ). The contractor will be providing medical equipment for the VA Fresno Medical Center, 10535 Hospital Way, Fresno CA 93703. There is no solicitation document as this time. The NAICS is 334513 Instruments and Related Products Manufacturing for Measuring, Displaying and Controlling Industrial Variables, with Small Business size of 750 employees. NOTE: Please ensure that System For Award Management (SAM) (www.sam.gov) indicates this NAICS code if you are interested in the requirement. Only firms seriously interested and truly capable should send their information and/or capability statement and any questions by email to brandy.gastinell@va.gov no later than 4PM Pacific Time, November 6, 2024. If interested, please provide the following information. Failure to provide the following information completely and accurately may result in a determination that your company is not a viable source: Name of Company Point of Contact Name, phone number, and email address DUNS number Socio-economic status such as Service-Disabled Veteran Owned Small Business, VOSB, Women-Owned Small Business, etc. should be included. SDVOSB/VOSB status will be verified using VetBiz. Capability statements that include the following: Are you a certified and authorized distributor? If so, include an authorized distributor letter with response. If you will rely on a subcontractor to assist with performance, please clearly identify what functions your company will perform versus those of the subcontractor(s). When responding to the preceding questions, avoid using teaming language, e.g. Team ABC has 20 years of experience or Team ABC has placed 15,000 staff. Clearly identify what functions/experience/resources your company has and will be able to perform independently of a subcontractor. Ambiguous responses that lack clarity will affect the Contracting Officer s ability to determine if your company is a viable source for this requirement. Before responding please carefully read and consider the following: As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html The Service Contract Act will apply. Please see the DRAFT Statement of Work attached for further details. DISCLAIMER This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice. Statement of Work Salient Characteristics- Brand Name or Equal Enterprise-Wide Temperature/Humidity Tracking System 24 hours a day, 7 days a week, 365 days a year Wireless continuous Temperature/Humidity Monitoring Customizable Cascading Alarm System Calibration with written certification of the accuracy of the monitoring device Buffered temperature probes Probes double as digital data loggers allowing data to be locally stored at the unit even during power outages Data must be digitally maintained and archived for easy retrieval (data must be stored for at least 3 years) Data log files in a familiar file format. User- friendly real-time dashboard that allows for adding additional users at the service level System is able to provide alarm notifications via text, email (email groups not just individuals) Easily expandable system allowing for additional monitoring as station requirement s change Must meet all regulatory standards for temperature/humidity monitoring as required by the stakeholders ( Clinical Laboratory, Pharmacy, Supply Chain Management, Nutrition and Food Services, Engineering, Operating Room, Sterile Processing Service, and Prosthetics) SUMMARY OF REQUIREMENTS. Contractor shall provide all labor, parts, materials, tools, equipment, travel and supervision install, support, and maintain (to include extended hardware/ software warranties, software support/updates, training, system monitoring, monthly performance analysis and remote troubleshooting) an enterprise-wide Temperature and Humidity Monitoring System located at VA Central California Health Care System (VACCHCS). Prior to bid, vendors are requested to do a comprehensive site visit to ensure they fully understand the requirement and to ensure that their proposals fully capture the scope of and magnitude of the project (a site-wide temperature and humidity monitoring system). The system is expected to provide coverage to all stake holder spaces such as, Clinical Laboratory, Pharmacy, Supply Chain Management, Nutrition and Food Services, Engineering, Operating Room, Sterile Processing Service, and Prosthetics. If this requires that changes to the this document must be made to achieve the goal of site-wide coverage, please provide the justification as well as all associated costs in your proposals. All work performed shall be provided in a professional manner and accomplished in accordance with the manufacturer s instruction. Contractor shall use only OEM certified products. All work shall be performed to the satisfaction of the COR who will inspect the performance and indicate his approval on a signed statement prior to contractor leaving station. Upon completion of installation the system is expected to provide 24 hours a day, 7 days a week, temperature/humidity monitoring. Contractor shall provide extended hardware warranty for replacement hardware in exchange for damaged or non-functional units from normal usage, and extended software warranty for all proprietary software components of the system to ensure they perform in substantial compliance with the documentation. Contractor shall provide software support to include unlimited telephone support, unlimited support via approved VPN access, and unlimited remote web support. Contractor shall provide automatic software updates for new software enhancements, as available. Contractor shall provide unlimited user training by phone or remote web support. Contractor shall provide continuous system monitoring of key server and system performance parameters via an automated control center that receives and analyzes server status messages every 30 minutes around the clock. Contractor shall provide Monthly reports to the assigned COR summarizing the appropriateness of the use of the system by facility personnel. Contractor shall provide performance analysis and remote troubleshooting to include software /hardware diagnostic tests and evaluation of the quality of communication in each link of the communication chain for each hardware device with qualitative reports. These services are included for the first year at no additional cost. After the first year, these services are available under the terms of the Annual Support and Maintenance Service Agreement. Accordingly, the Annual Support and Maintenance Service will start one year from the date of completion of installation. The contractor shall arrange work so as not to cause interference with normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor must make every effort to minimize the impact of the interference and its effects.
