Effective Date: 02/01/2022 Page 14 of 14 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 (effective 10/28/2022). This solicitation is set-aside for Small Businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 324110 Petroleum Refineries, with a small business size standard of 1,500 employees. The FSC/PSC is 9140 Fuel Oils. REQUIREMENT The Oscar G Johnson VA Medical Center (VAMC), Engineering, located at 325 East H St. Iron Mountain, MI. 49801-4760 is seeking to purchase Diesel Fuel Delivery - 18,000 Gallons Ultra Low Sulfur #2 Off-Road Diesel. The Government intends to award a firm fixed-price purchase order to the quoter offering the lowest prices technically acceptable quote. All interested contractors shall provide quotations for the following: Line Item Description Unit of Measure Qty Total Price 1 SOW: Work includes, but not limited to, deliver 18,000 gallons of diesel fuel to the Oscar G. Johnson VA Medical Center Iron Mountain, MI. Gallon (GL) 18,000 Total Cost STATEMENT OF WORK GENERAL SCOPE OF WORK: The Oscar G. Johnson VAMC in Iron Mountain, Michigan has the need for 18,000 Gallons of Ultra Low Sulfur, Off-Road Diesel, delivered to 325 East H Street, Iron Mountain, MI 49801. The Contractor shall provide all supervision, labor, tools, materials, supplies, equipment, uniforms, vehicles, and transportation to provide diesel fuel to the Boiler Plant at the Oscar G. Johnson VAMC. Contractor shall provide all necessary resources required to accomplish the deliverables entailed within this Statement of Work (SOW). PERIOD OF PERFORMANCE: The 18,000 Gallons of Diesel Fuel shall be delivered to the Oscar G. Johnson VAMC between November 25, 2024, through December 06, 2024. Delivery shall be between the hours 0f 7:30 AM CST and 3:30 PM CST. SCOPE OF WORK: Contractor shall supply the VAMC with 18,000 Gallons of Ultra Low Sulfur, #2 Off-Road Diesel. Fuel delivery shall be made in accordance with all general safety standards and protocols. Delivery shall be made within the schedule listed in the Period of Performance. Contractor personnel shall deliver diesel/gasoline fuel to the cemetery grounds in a clearly marked company vehicle. All contract personnel operating a motor vehicle shall have a valid driver s license. Contractor shall provide the COR a fuel sample analysis report to the COR prior to delivery. Sulfur content shall be less than 15 PPM, free of water, contain no Biodiesel, and be free of microbial or organism growth. POINT OF CONTACT COR: Fuel delivery shall be coordinated with the one of the following contracts POC s. Donald Demeuse Boiler Plant Supervisor 906-774-3300 Ext. 32240 Donald.Demeuse@va.gov Andre Hanna Asst. Chief Engineering 906-774-3300 Ext. 32204 Andre.Hanna@va.gov GENERAL REQUIREMENTS: Before the commencement of work, the Contractor shall survey the site. The Contractor shall take the necessary precautions to avoid damages to existing items. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the Contracting Officer s Representative (COR). Thoroughly clean up the work area at the end of each day s work and at the completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by the Contractor or Contractor s personnel. During oil transfer activities, the following measures shall be put in place to prevent a spill: Temporarily cover or block nearby storm or sanitary sewer drains. Know the location of the closest spill kit containing oil absorbent materials in case of a spill. Check to make sure the drivers understand the amount of product to be transferred and that they are constantly monitoring for potential oil storage container overfills. Drivers shall monitor the transfer of oil full-time while the product is being transferred. Use wheel chocks or other similar barriers to prevent premature movement of transfer vehicles. Driver shall Inspect around and below oil transfer vehicles for leaks before and after loading or unloading. See ATTACHMENTS for detailed delivery instructions. ATTACHMENT A NOTICE TO PETROLEUM PRODUCT VENDORS April 2019 To: All Bulk Petroleum Product Vendors From: Oscar G. Johnson VAMC Phone: 906-774-3300 Petroleum product vendors who deliver, load, unload, or pick up petroleum/oil-based products or used oil to or from our facility are required to comply with the following: Exercise caution when maneuvering vehicles to avoid damage to secondary containment structures. Drivers are to be present and alert while monitoring the transfer of petroleum product full time while product is being transferred to or from on-site storage containers. Chock the tank truck wheels while loading or unloading tanks and do not remove the wheel chocks until after the transfer is complete and the transfer hose is disconnected to prevent an accidental drive-off without removing the transfer hose. Prior to filling and departure, closely inspect for discharges at the lowermost drain and all outlets of the tank truck, and if necessary, ensure that they are tightened, adjusted, or replaced to prevent liquid discharge while in transit. Continuously monitor for potential tank overfills while loading or unloading storage containers. Check the freeboard capacity of containers prior to filling to estimate the volume to fill the tank and visually monitor the filling process to ensure the tank does not overfill. For tanks with audible air vent alarms, continuously listen for the audible air vent overfill warning whistle. Promptly stop and clean up any petroleum product leaks or spills that occur while loading or unloading containers. Immediately report leakage or spillage requiring assistance of site personnel to clean up to Oscar G. Johnson VAMC site management. Prior to loading/unloading, place an empty container under the hose end to be disconnected first with enough capacity to catch the remaining liquid in the transfer hose. Verify that appropriate valves are closed before disconnecting loading/unloading lines. Prior to disconnecting the transfer hose, gravity drain remaining product in the hose to the lowest container. This notice is provided for your information to make you aware of these requirements to help us limit the potential for spills at this facility during transfer operations. ATTACHMENT B ATTACHMENT C The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1 FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.214-21, Descriptive Literature (APR 2002) FAR 52.225-2, Buy American Certificate (OCT 2022) End of Addendum to 52.212-1 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021) Addendum to FAR 52.212-4 FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION AUG 2020) VAAR 852.211-72, Technical Industry Standards (NOV 2018) VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70, Commercial Advertising VAAR 852.211-70, Equipment Operations and Maintenance Manuals VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.246-71, Rejected Goods VAAR 852.270-1, Representatives of Contracting Officers VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) VAAR 852.247-71, Delivery Location (OCT 2018) VAAR 852.247-72, Marking Deliverables (OCT 2018) End of Addendum to 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (OCT 2022) (JUL 2021) (DEVIATION) Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services. All quoters shall submit the following: Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller. Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. All quotes shall be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Award will be based upon lowest priced technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 on November 22, 2024. Responses should be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Erica Grimslid Contracting Officer Network Contracting Office 12 Erica.Grimslid@va.gov
