This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, effective 12/22/2023. This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) The associated North American Industrial Classification System (NAICS) code for this procurement is 561710 with a small business size standard of $17.5 Million. The FSC/PSC is F105. The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work. Price and Other Factors: See Attachment 2, FAR 52.212-2 Evaluation FAR Clause 52.219-75 Certificate of Compliance for Services and Construction is REQUIRED to be submitted at time of quote submission. Performance Work Statement Contractor shall provide all personnel, labor, supplies, equipment, tools, materials, transportation, supervision, and other items and non-personal services necessary to provide pest control services including, but not limited to the planning, development, management, operations and maintenance for pest control and removal at VA Greater Los Angeles Healthcare System (VAGLAHS). PLACES OF PERFORMANCE: The contractor shall provide the pest control services at the government facilities located below: West Los Angeles Medical Center (WLA) Multiple Buildings 11301 Wilshire Blvd. Los Angeles, CA 90073 Sepulveda Ambulatory Care Center (SACC) Multiple buildings 16111 North Plummer Street Los Angeles, CA 91343 Los Angeles Ambulatory Care Center (LAACC) one (1) Building 351 East Temple Street Los Angeles, CA 90012 CONTRACTOR RESPONSIBILITIES: Pest Control Services: VAGLAHS is in a state of growth; as such, the contractor must be flexible enough to meet the changing demands and needs of VAGLAHS. The contractor shall perform pest control/management services to indoor and outdoor facilities including applications of pesticides, trapping and/or removal of pests at WLA, SACC and LAACC campuses. The contractor shall provide a minimum number of onsite pest controllers during normal hours of operation including urgent / emergency service calls to manage the not only the Integrated Pest Management Program (IPMP), but also routine calls at WLA, SACC and LAACC campuses. The minimum number of personnel are: WLA (at least 3); SACC (1); LAACC (.5 and/or as needed). NOTE: Contractor personnel must be on grounds at all times during normal work hours; contractor will ensure that the minimum number is on grounds. The contractor shall furnish, install and maintain adequate number of fly lights in all occupied buildings for flying insect control. Current Estimated number of fly lights is: WLA (160); SACC (60); LAACC (25). Installed fly lights shall be removed by the contractor at the end of the term of contract. The contractor shall install netting/repair and other preventative measures necessary to prevent birds and other rodents from gaining access inside the main hospital s (Building 500) stairwells and inner courtyards on 3rd 6th floors. Netting must be maintained at least annually to ensure its purpose is served. The Contractor shall follow the VAGLAHS Integrated Pest Management Plan (IPMP); provide all information for the plan including schedules. COR will provide templates for integration of contractor s schedules in the IPMP. The contractor shall control/manage and eliminate all pests to include, but not limited to: General household nuisance pests (i.e. bed bugs, bees, bee hive removal, wasp, etc.) Structural pests (i.e. termites, powder post beetles, carpenter ants, wood decay fungi, etc.) Weed control Stored food pests Health related pest (i.e. mosquitoes, house flies, filth flies, biting gnats, bed bugs, rodents, etc.) Pest of ornamental plants Wood product pests Miscellaneous pest (i.e. gophers, squirrels, skunks, bats, cats, dogs, raccoons, birds/bird nests, snakes, coyotes etc.) The contractor shall perform removal/relocation of live or dead animals off VA grounds as required and shall include, but not limited to site clean-up/removal disposal of all debris, den, nest, carcass, waste/fecal matter and/or state permits licenses required. The contractor shall furnish pest control services in controlling and eliminating rodents without causing accidents or harm involving humans, and to protected species. The contractor shall obtain all information necessary to ensure contractor personnel can work on VA grounds to perform services specified herein from service POC to be provided upon award. The contractor shall also provide annual termite inspection on every building. If termites are confirmed to be present by a pest controller, then the contractor shall immediately provide the necessary treatment. The contractor shall provide all necessary labor, equipment, materials, supplies and consumables as follows: Provide adequate number of exterior bait boxes for rodent control at all buildings. Provide adequate measures (including but not limited to netting) to prevent birds from entering/nesting in the stairwells and inner courtyards. Provide adequate measures to ensure the stairwells and inner courtyards are cleaned periodically from rodent, birds and pests waste/fecal matter. Provide pest control treatment for government vehicles when required i.e., ants, roaches, bees, wasp, or bedbugs. Perform gopher control services. Hours of Operation: The contractor shall perform services in accordance with the schedule specified below. These hours of operation are established due to its daily continuous pest problems and the complexity of the medical centers. Required pest control services shall be provided from 6:00 AM to 4:30 PM, Monday thru Friday except on Federal holidays. Contractor shall respond to daily service calls during working hours within 30 minutes while on campus. VAGLAHS cannot have delays in any pest control services including, but not limited to dead animal removal, rodent control, been control, cockroach control, etc. as these pests have an adverse impact on the environment, patients and staff. Reporting Requirements Contractor shall contact the COR at least 24 hours before each date of planned service activity for coordination of location and extent of work to be performed. The Contractor shall sign in and out with the COR or his/her designee upon entering and departing each VA facility. Contractor shall be responsible for maintaining daily pest control service call logs. Log records shall be turned in weekly to COR or designee at each facility. Compliance Requirements Materials and methods in eliminating and controlling rodents shall conform to federal, state and local regulations and specifically be approved by the U.S. Department of Fish and Wildlife, California State Department of Fish and Game, respective County Department of Agriculture, and the respective Department of Veterans Affairs Foreman. Administration relative to rodent control includes provisions of all essential labor, supplies and equipment needed for accomplishment of the requested services, and includes administrative support necessary to provide invoices, evaluation reports covering the status of any problems, and any other information pertinent to execution of rodent and insect control services. Contractor shall provide Certified Pest Control Technicians and be licensed, permitted, and in compliance with city ordinances and municipal codes regarding transport and use of rodent control equipment and all chemicals. Additionally, the Contractor shall comply with Federal/State and or mandated application requirements on the type of chemicals used and applied for pest and of rodent control used to ensure the protection of human life and endanger/protected species. Certified Pest Control License will be the state of licensure will be California. California Wildlife trappers license will also be required for the performance of this contract. Emergency Services: Due to the size and complexity of VAGLAHS, situations arise in which pest control services are needed outside normal working hours. The Contractor shall provide urgent / emergency services on an as-needed basis at no additional cost to the Government. These services shall be provided as often as required on a 24-hour basis, weekends, and legal holidays included. The Contractor shall be capable of responding (be onsite) to an emergency situation within two (2) hours after notification from the Contracting Officer (CO), COR or Chief of EMS and/or their designee. Failure to provide this service is considered a contract default and may result in the termination of the contract. CHANGES: The contractor is advised that only the Contracting Officer (CO), acting within the scope of the contract, has the authority to make changes which may affect the contract terms and conditions, quality, quantity, price and/or delivery. It is highly encouraged and advised that the contractor contact the CO for approval in the event there are changes prior to proceeding. No other individual has the authority to make these binding changes and/or comments. APPLICABLE DOCUMENTS, STANDARDS, LAWS AND/OR REGULATIONS: Contractor is solely responsible for meeting any current or future requirements, approvals or certifications as may be levied by applicable legal, regulatory, accrediting body, governing body, and/or local, state, federal requirements as required by law. Due to continuous regulatory changes in both state and federal laws, the contractor shall be in compliance of new regulations within thirty (30) calendar days of notification. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT: New Year s Day January 1st Martin Luther King s Birthday 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. CONTRACTOR DELIVERY PERSONNEL: All contractor personnel are required to wear clothing bearing the name of the Contractor and wear a badge that has the Contractor name. Contractor personnel must have a picture I.D. and must be able to communicate in English. X. PARKING AND SPEED LIMIT: Park only in areas designated as directed by Police and Security Service personnel. The Contractor shall display on each of its vehicles the company name in a size that is clearly visible. The Contractor shall conform to the speed limit set at each Government facility. Should Contractor personnel receive a citation for parking, speeding or other infraction from VA Security, the offenses will be handled in Federal Court as they are Federal offenses. ***PRICE/COST SCHEDULE*** Item Number Description of Service Quantity Unit Unit Price Total Price 0001 Pest Control Services for VAGLAHS 12 MO $ $ 0002 Pest Control Services for VA Sepulveda Ambulatory Care Center 12 MO $ $ 0003 Pest Control Services for VA Los Angeles Ambulatory Care Center 12 MO $ $ 0004 Termite Fumigation IAW the SOW *The quantity for this line item is estimated only and shall not exceed the total amount specified for this period. 12 MO $ $ WD# 2015-5613 Rev. 27 dated 07/22/2024 Los Angeles County. The wage determination can be found at https://sam.gov. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services applies to and is included with this acquisition. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.217-3, Evaluation Exclusive of Options (APR 1984) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (End of Addendum to FAR 52.212-1) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (DEC 2023) The following subparagraphs of FAR 52.212-5 are applicable: (b)(5), (7), (9), (12), (18)(i), (23), (26)(i), (29), (30), (31), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8). The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) ADDENDUM to FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services applies to and is included with this acquisition. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) FAR 52.217-8, Option to Extend Services (NOV 1999) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN2023)(Deviation) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024) The following subparagraphs of FAR 52.212-5 are applicable: subparagraph (b)(5), (9), (11), (12), (25), (26), (31), (33), (34), (36), (39), (46), (51), (55), (59), (c)(1), (7), and (8). All quotes shall be submitted in accordance with FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services . (SEP 2023). All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Marco Ramos at marco.ramos1@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Decision factors to be considered are Cost, Technical Capability, and Past Performance. This purchase order will consist of a period of one year (12/01/2024 11/30/2025) pricing should reflect this. The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Performance Work Statement. Responses should contain your best terms, conditions. Quoters shall list exception(s) and rationale for the exception(s), if any. All proposals will be submitted via email and are due by November 8, 2024, 16:00PM PST to marco.ramos1@va.gov only. Subject line shall include RESPONSE TO RFQ 36C26225Q0074 for consideration. Submissions shall include your quote, using the attached schedule, as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award . A filled-out FAR 52.219-75 MUST also be included in the submission or it will be considered ineligible for award . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below: CONTRACT SPECIALIST: Marco Ramos Marco.ramos1@va.gov
