Full-Service Influx Care Facility

Not Stated

12/07/2022 04:05 PM EST

01/06/2023 05:00 PM EST

HEALTH AND HUMAN SERVICES, DEPARTMENT OF - ADMINISTRATION FOR CHILDREN AND FAMILIES - ACF OFFICE OF REFUGEE RESETTLEMENT

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH ONLY – NO AWARD WILL BE MADE FROM THIS NOTICE

The Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Government Contracting Services (GCS) has received a request from the Office of Refugee Resettlement (ORR) to seek sources capable of meeting the objectives set forth in the attached work description. The Government is seeking information from industry pertaining to a full-service influx care facility.

This notice is published to determine the interest and capabilities of potential offerors.

This notice is for information and planning purposes only and does not constitute a solicitation for bids, quotes or proposals.  This notice does not obligate the Government to solicit for this requirement or award a contract and does not obligate the Government to reimburse interested parties for any costs incurred to prepare or provide a response to this request for information.

RESPONSES TO THIS NOTICE: Firms who can fulfill this requirement and who would be interested in submitting a quote/proposal, in the event that a solicitation is issued, are requested to provide the following information in response to this request:

1. Name of Company:
2. Address of Company:
3. Name, phone number and email address of company representative.
4. Company size standard and/or socio-economic standing; i.e., large business, small business, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, or women-owned small business.
5. Indication that the support services are or are not available on a GSA Schedule contract or Government Wide Acquisition Contract (GWAC) held by your company.
6. A list of any current or past projects similar in nature to this requirement that you have executed.
7. A list of any questions you would be likely to ask if the requirements below were included, as is, as part of the final solicitation.

Procurement Information for this sources sought notice is as follows:

1. Solicitation Number: TBD
2. NAICS Code: 624230
3. Set-Aside: TBD
4. Anticipated Performance Dates(s):TBD. (Subject to change, option periods may be added)
5. Anticipated Place (s) Of Performance: (See attached draft PWS)

Capability Statements should address the following areas:

TECHNICAL CAPABILITY AND APPROACH

Via Descriptive Literature, provide sufficient information to articulate the following:

• A complete description of technical capabilities in executing the tasks listed in the PWS. The section shall contain confirmation of the knowledge of Government-wide policies and regulations concerning the Unaccompanied Children (UC) Program and confirmation that the offeror understands the full requirement.

CORPORATE CAPABILITY AND RELEVANT CORPORATE EXPERIENCE

Via Descriptive Literature, provide sufficient information to articulate the following:

• Demonstrated experience supporting the development of doctrine requirements to support the scope and complexity identified in the PWS. 
• Demonstrated experience with tangible results in Facilities Management.
• Demonstrated experience with direct care and supervision, including but not limited to, case management and unification, medical and education services, and line of sight, legal, culinary, housekeeping, and residential services.
• Demonstrated experience with program management and operational readiness to support a UC Influx Care Facility (ICF).     

PERSONNEL QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL

Via Descriptive Literature, provide sufficient information to articulate the following:

• The Contractor shall outline and demonstrate their ability to secure and retain the required qualified mix of subject matter experts on facility staff, medical personnel, case management, family reunification, bilingual staff, and establish and maintain required staffing levels, ratios, and expertise. Additionally, their approach identifies how all Federal training for staff will be managed to ensure compliance from a relevancy and currency standpoint. 
• The response shall reflect the experience, education, and qualifications of contractor personnel. and shall include the resume and a signed commitment letter for the key personnel identified.  
• A description of how the Contractor will rapidly recruit and retain qualified personnel and subject matter experts in case management, family reunification, and establish and maintain required staffing levels, ratios, and expertise must be provided.

508 COMPLIANCE

Via Descriptive Literature, provide sufficient information to articulate the following:

• Ability to adequately address Section 508 Accessibility Standards.

Submit up to three (3) Contract summaries (narratives) describing experience as it relates to the effort that have occurred within the last five (5) years. Contracts submitted should be relevant in demonstrating an ability to perform the proposed effort.  

Contract Summary Submissions shall include the following:  

1. The individual Contract Number, Delivery Order Number, or Stand-Alone Contract Number with an initial award value.  
2. Title of the project and a brief description of the effort demonstrating the characteristics or aspects of the project that the Federal Government may consider in determining relevance. Focus on the PWS aspects identified in the Technical Factors.  
3. Type of Contract/Pricing arrangement.
4. Original award amount and final total dollar amount (or estimate at completion) including modifications and options (with reasons for any changes in dollar amounts). If the project is currently ongoing, provide the percent complete at the time of proposal submission.  
5. Original and final period of performance (Start and End dates).  
6. Current contract points of contact (POCs). Provide a current e-mail address and phone number. Provide a minimum of two (2) Government POCs. Whenever possible, provide one (1) from the technical or program management community and one (1) from the contracting community. For commercial efforts, provide similar points of contact.  
7. The status of the project, if it was completed on time/budget, and whether or not the Offeror encountered any performance issues or challenges. If issues or challenges did arise, provide information on how they were addressed by the Offeror. 

PLEASE PROVIDE A ROUGH-ORDER-MAGNITUDE (ROM)/COST ESTIMATE (FOR BUDGETARY PURPOSES ONLY) FOR AN ICF SITE | AVAILABLE OPTIONS, IF ANY SUCH AS TIERED PRICING.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS

Interested parties shall submit a Capability Statement to this Sources Sought Notice in the following format:

• Page Limit: 20 Pages Single-Sided
• Page size shall be no greater than 8 1/2" x 11". The top, bottom, left, and right margins shall be a minimum of one (1) inch each.
• Font size shall be no smaller than 11-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale.
• Tables and illustrations may use a reduced font size no smaller than eight (8)-point and may be landscape.
• Line spacing shall be set at no less than single space.
• Each paragraph shall be separated by at least one blank line.
• Page numbers, company logos, and headers and footers may be within the page margins only and are not bound by the 11-point font requirement.
• Footnotes to text shall not be added.
• Annexes, documentation, attachments or the like, not specifically required by this announcement, such will count against the page limitations.
• Pages in violation of these instructions, either by exceeding the margin, font, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated.

Submission Instructions:

Please address your response to Dr. David Greaves and Andy Crochunis at email address david.greaves@acf.hhs.gov and andrew.crochunis@acf.hhs.gov on or before January 06, 2023.  Responses by phone will not be accepted. Capability statements shall be submitted no later than 5:00PM EST, January 6, 2023 in accordance with the instructions reflected in this notice.