1 - C - VA OED Contract/Acquisition Strategy Page 1 To whom it may concern,  This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the service described in the PERFORMANCE WORK STATEMENT (PWS). Potential offerors are invited to provide information via e-mail to crystal.volmar@va.gov. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition according to SOW.  Potential contractors shall provide, at a minimum, the following information to crystal.volmar@va.gov:  1) Name, address, point of contact name, phone number, and e-mail address.  2) Brief capability statement with enough information to determine if the company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quote nor does restrict the Government to an ultimate acquisition approach, but rather short statement regarding the company's ability to provide the Grand Junction Vehicle Repair Services. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement.  The capabilities will be evaluated solely for the purpose of determining to Set-Aside for small or large business Community. The Government must ensure there is an adequate competition among the potential pool of available contractors using Sam.gov website.  This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. This synopsis is not a solicitation announcement for Request for Quote. No formal solicitation document exists at this time, and no contract will be awarded from this announcement. Respondents will not be notified of the results of the evaluation. Due to the urgency of this requirement, interested contractors should notify this office via email by 5:00 PM (MST) on December 18, 2024.   Western Colorado Health Care System (WCHCS) Grand Junction VA PERFORMANCE WORK STATEMENT (PWS) VA22482 Windshield Replacement and Body Damage Repair Purpose. To repair vehicle damage to 2012 Winnebago WFJ 38S, Vehicle Identification Number (VIN) 4UZACLDUXCCBR1082, license plate number VA22482. Scope. The selected Contractor shall furnish labor, manufacturer-approved parts and materials, and equipment to complete the tasks defined in Section 3. Mandatory Tasks and Deliverables. Mandatory Tasks and Deliverables. The contractor shall complete tasks 3.1 thru 3.8. If for any reason, any task cannot be completed on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. Task One (CLIN 0001). The contractor shall provide materials to install a new right front fender panel inner frame. Deliverables for CLIN 0001 All parts and materials used for repair shall meet the minimum manufacturer s requirements as an approved replacement. All parts and materials used for repair or replacement shall carry a minimum one (1) year warranty. Task Two (CLIN 0002). The contractor shall provide materials to repair the metal, right-front vertical corner reinforcement. Deliverable for CLIN 0002 All parts and materials used for repair shall meet the minimum manufacturer s requirements as an approved replacement. All parts and materials used for repair or replacement shall carry a minimum one (1) year warranty. Task Three (CLIN 0003). The contractor shall provide materials to replace the damaged front windshield. Deliverables for CLIN 0003 All parts and materials used for repair shall meet the minimum manufacturer s requirements as an approved replacement. All parts and materials used for repair or replacement shall carry a minimum one (1) year warranty. Task Four (CLIN 0004). The contractor shall provide labor to complete the following list of items to be installed and repaired: Replace windshield and required accessories. Install aluminum inner frame panel to vehicle right front. Repair metal vertical corner reinforcement on vehicle right front. Install fender side panel to vehicle right front. Epoxy glue front nose cap to metal vertical support. Reattach air conditioner dryer to framework. Reattach front cap to side panel. Reattach grill to front cap. Reattach wheel opening panel to the vehicle left front. Deliverable for CLIN 0004 All parts and materials used for repair shall meet the minimum manufacturer s requirements as an approved replacement. All parts and materials used for repair shall carry a minimum of a one (1) year warranty. All workmanship shall carry a minimum of a three (3) warranty. Task Five (CLIN 0005). The contractor shall provide labor and materials to color tint and paint the right front fender side panel to match the existing color of the vehicle. Deliverable for CLIN 0005 If the paint color is not a standard color code, contact the VA Fleet Manager for color approval prior to painting the side panel. Task Six (CLIN 0006). Administration and Environmental Fees. Deliverable for CLIN 0006 The contractor shall use this CLIN to invoice for any expenses incurred for shipping, shop supplies, and environmental fees. Task Seven - Quality Checks Deliverables for Task Seven The Contractor shall provide a quality control inspection on all repairs completed and shall correct all deficiencies that would fail a DOT inspection. Task Eight Reporting Requirements The Contractor shall provide a detailed written report of the diagnostic results and repairs completed. Period of Performance. The period of performance shall be 90 days from award of contract. There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the Federal Government during this contract period shall also be observed. Under current definitions, five holidays are set by date: New Years Day January 1 Juneteenth June 19 Independence Day July 4 Veteran s Day November 11 Christmas Day December 25 If any of the above days falls on a Saturday, then the Friday preceding shall be observed as a holiday. Similarly, if any of the above falls on a Sunday, the Monday following shall be observed as a holiday. The other six holidays are set by day of the week and month: Martin Luther King Day Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Place of Performance. The Contractor shall perform work at their location. Work shall be performed within 50 miles of WCHCS. Type of Contract. Firm-Fixed Price Changes to the PWS. Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. Any additional work identified after work begins requires approval from the CO prior to work being performed. Contractor Qualifications The Contractor shall have an established business, with an office, indoor or covered work bays, and a full-time staff. The staff shall include mechanics and technicians that are fully qualified to complete the scope of work. Government and Contractor Responsibilities. The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR at the Medical Center. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work. The contractor shall maintain communications with COR to provide work progress, as requested. Formal Acceptance or Rejection of Deliverables. The contractor shall provide an email report of diagnostic service and results. The VA shall have 3 business days to review each document and provide feedback and comments. The contractor shall have five business days to address comments. A final review shall be conducted with the COR and the Fleet Manager. Delivery of the final review document with incorporated comments from the final review meeting shall constitute acceptance by the VA with COR s written approval. Quality Standards for Deliverables - Performance Measures: The body gaps on the repaired areas are level and have even gaps with the adjacent parts. All painted and clear coat components shall be even and smooth, without bumps and bubbles. The windshield replacement is sealed and is watertight.
