This Sources Sought/Market Survey Notice is being conducted by Aleda E. Lutz VA Medical Center, 1500 Weiss Street, Saginaw MI, 48602 to identify all sources that are capable of providing Maintenance Service for Emergency Generator for the period of April 5, 2025 April 4, 2026 at the discretion of the Government in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. General Information VISIT #1 Furnish all tools, labor, materials, parts, and laboratory services to perform the following specified maintenance on the five generators listed at the end of this document: All maintenance, service, operational checks, and parts shall be performed and supplied per the manufacturer s recommendations by manufacturer certified technicians. Contractor shall provide all fluid analysis reports and within 7 10 days after completion of maintenance. Contractor performance shall be monitored through service reports that shall be submitted after each repair has been conducted. Field service reports must be submitted within 7-10 days and will be reviewed for accuracy and timely submission. Contractor shall perform services within 60 days of award. Maintenance Checks: Radiator core for air flow Antifreeze protection Coolant level Coolant inhibitor strength (add conditioner if required to update strength) Radiator cap and seal Coolant leaks Lube oil level Fan belt tension Condition of all hoses Hose clamps Condition of flex fuel lines Day tank float controls, solenoid, and main fuel pump operation Fuel system for leaks Cranking voltage drop Battery electrolyte level Battery voltage Battery charger rate Battery cables and connections Flex exhaust couplings rain flashing Turbo wheel for bearing wear Terminal strip connections Loose relays in control panel Jacket water heater operation Governor oil level Governor linkage Remote governor control operation Air gap on generator Collector rings and brushes Oil and dirt buildup in generator System for loose bolts, etc. Crank termination time Engine instruments Abnormal noise or vibration Exhaust characteristics Louver operation Crankcase blow by Voltage and frequency All switches in correct position Drain water and sediment from day tank Lubricate generator bearing Clean engine crankcase breather Lubricate fan pulley Clean primary filter Drain exhaust moisture traps Inspect the turbocharger for end play and leaks Maintenance Services: Note: All filters shall be OEM Change air cleaner elements, check seals, air cleaner indicators and air induction system Take oil sample and perform infrared analysis (performed by a Fluid Analysis Lab) Take fuel and coolant samples and perform analysis (performed by a Fluid Analysis Lab) Change lube oil and filters, lube oil is to be replaced with fully-synthetic oil in accordance with manufacturers recommendations Change fuel filters Oil, fuel, and coolant samples taken will be delivered to the testing laboratory in a reasonable time as to not compromise the samples. Care will be taken as to storing the samples as recommended by the testing laboratory until they are delivered. Operational Checks: Recheck oil level while running Recheck all fluid systems for leaks Used Oil Transportation and Recycling: Transportation and recycling of used oil shall be performed in accordance with Federal, state and local regulations including: Michigan Natural Resources and Environmental Protection Act 451, of 1994 as amended, Part 121 Liquid Industrial By-Product. Prior to transporting used oil from the property, the transporter must provide a shipping document describing the materials in accordance with above regulation for certification by the Detroit VAMC GEMS Program Manager or designee. The contractor shall arrange for the designated recycling facility to notify the COR, in writing, that the shipment(s) arrived at its destination within 7 days of the date the shipment left the facility. Michigan Hazardous Material Transportation Act 138. Prior to transporting used oil from the property, the contractor shall provide a copy of the Act 138 transporter s permit and registration to the COR for the approval of the GEMS Program Manager. During transport, the transporter must also be able to produce a copy of the Act 138 permit and registration, either via electronic record or hard copy, to DEQ staff or a peace officer when requested. Generator #1 Cummins/Onan Model: DFEB-4955010 Sn: B010204440 KW: 400 PF: .8 Volt: 120/208 Amp: 1387 Generator #2 MTU Onsite Energy Model: 400PXC6DT3 Sn: 331914-1-1-0411 KW: 400 PF: .8 Volt: 120/208 Amp: 1387 Generator #3 Cummins/Onan Model: 350 DFCC Sn: G920477586 KW: 350 PF: .8 Volt: 277/480 Amp: 526 Generator #6 MTU Onsite Energy Mod: 750RXC6DT2(G05) Sn: WA-572596-0410 KW: 750 PF: .8 Volt: 277/480 Amp: 1127 Generator #7 MTU Onsite Energy Mod: DS00500D6SRAH1583 Sn: 331787-1-1-0411 KW: 500 PF: .8 Volt: 277/480 Amp: 751 If this is a service your business can provide, respond to this Sources Sought by Friday, January 3, 2025; 3:00 P.M. Eastern time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) SAM UEI and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Ariel Bautista-Lagares, at Ariel.Bautista-Lagares@va.gov (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)
