This Sources Sought/Market Survey Notice is being conducted by Aleda E. Lutz VA Medical Center, 1500 Weiss St., Saginaw, MI 48602 to identify all sources that are capable of providing Uninterruptible Power Supply Preventative and Emergency Services for the period of February 05, 2025 February 04, 2026, at the discretion of the Government in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. General Intention The intention of this statement of work (SOW) is to obtain on-site maintenance, inspection, testing, battery replacement, technical support and repair for the facilities Uninterruptible Power Supply (UPS) systems at the Aleda E. Lutz VA Medical Center. General Requirements Contractor shall maintain equipment operation as originally specified by the equipment manufacturer. Contractor shall obtain all licenses, permits, and insurance required to perform all requirements of this Contract without additional expense to the Government. Contractor shall comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer before work commences. Codes and Standards VHA Directive 1028 Facility Electrical Power Systems OSHA 1910.269 Electric Power Generation, Transmission, and Distribution, https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9868 NFPA 70 National Electrical Code NFPA70E Standard for Electrical Safety in the Workplace NFPA 99 Standard for Healthcare Facilities NFPA 101 Life Safety Code NFPA 110 Emergency and Standby Power Systems Joint Commission Accreditation of Healthcare Organizations (Joint Commission) EC.7.40.1 and EC.7.40.7 Government Furnished Property, Materials and Services ALEDA E. LUTZ VA MEDICAL CENTER will not provide office space or operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this Contract at his/her own expense. ALEDA E. LUTZ VA MEDICAL CENTER will not provide supplies, materials, tools or equipment to the Contractor. The Contractor shall furnish all supplies, materials, tools and equipment required for the performance of this Contract. ALEDA E. LUTZ VA MEDICAL CENTER will furnish the following services at existing outlets, for use in those facilities provided by the ALEDA E. LUTZ VA MEDICAL CENTER and as required for the work to be performed under this Contract: electricity, fresh water, sewage service, and non- hazardous refuse collection (from existing collection points). Contractor Requirements Contractor shall provide mechanics/technicians factory certified through APC. Certificates shall be submitted to the COR. Contractor shall be responsible for removing and ensuring proper disposal of all hazardous or universal waste generated under requirements of this contract in accordance with the Resource Conservation and Recovery Act and all associated state and local regulations. Documentation of the Disposal shall be supplied to the COR. Contractor shall provide tools, equipment, specialty items and other items that may be necessary to perform the tasks required under this Contract. UPS Inventory Building Location Manufacturer / Model Serial Number 1 B200 APC SYMMETRA PXSY40K40F F.V. 1 B200 APC PDU PD40G6FK1-M F.V. 1 2300 APC SMX3000RMLV2U AS211825120 1 2300 APC SMX3000RMLV2U AS1630160642 1 2300 APC SMX3000RMLV2U AS2225352575 1 4309 APC SMX3000RMLV2U AS2225352575 1 4309 APC SMX3000RMLV2U AS1630160654 1 4309 APC SMX3000RMLV2U AS2225352574 1 4309 APC SMX3000RMLV2U AS2225352580 1 PHB EATON 9PX1500RT PA18L42V87 1 PHB EATON 9PX1500RT PA18L42V60 2 100 APC SRT2200XLA AS1811195509 3 B102 APC SRT2200XLA AS1819393191 4 106 APC SRT2200XLA AS1811195502 6 209 APC SRT2200XLA SAS2141393199 9 103 APC SRT2200XLA AS1811195500 21 100 APC SRT2200XLA AS1811195508 22 B406 APC G4TUPS65#31431263 C11736190002 22 B406 APC G4TUPS65#31431265 C11736190003 22 B702 APC SMX3000RMLV2U AS1630160641 22 B702 APC SMX3000RMLV2U AS1630160652 22 B702 APC SMX3000RMLV2U AS1630160638 22 B702 APC SMX3000RMLV2U AS2225352579 30 104A APC SRT2200XLA AS1811195506 32 101B APC SRT2200XLA SAS2141393196 38 105 APC SRT2200XLA SAS2141192346 Part II: WORK REQUIREMENTES 2.1 Service, Inspection and Testing A. Contractor shall provide annual maintenance on 2 APC Galaxy 4000 UPS, 11 APC Smart-UPS X, 9 APC Smart-UPS On-line, and 2 Eaton 9PX UPS, all battery cabinet and power distribution units in accordance with manufacturers recommendations. The contractor shall: Inspect all power and control wire termination points and system components. Loose connections shall be re-tightened to manufacturers torque specifications. Any corrosion shall be removed and treated to prevent future reoccurrence. Corrections to be performed where heat discoloration indicates damaged or compromised components. Check all power capacitors for swelling, cracking or leakage. Vent caps shall be inspected to ensure less than 1/8 extrusion. Check the inverter and rectifier snubbers for burned or broken wires. Check all fuses on the DC capacitor deck. Perform functional verification to include: Perform operational test of the system, including unit transfer and battery discharge. Verification of battery condition and operation Verification of parallel operation performance Verify and implement all required field advisories and field modifications. Check all circuit board revisions and update as required. Measure and Record: Harmonic trap filter currents Real and apparent power for each phase Input voltage, frequency and current values for both phase to phase and phase to ground All low voltage power supply levels Battery connection resistances in micro-ohms (when applicable) B. Contractor shall provide advanced notification to the COR no less than 10 business days prior to scheduled maintenance and service activity. Service must not interfere with needs or demands of the hospital. The V.A. reserves the right to defer proposed service dates based upon the needs of the agency. C. Contractor shall immediately notify the Engineering COR of any equipment or environmental conditions which impair or jeopardize the safe and continuous functioning of the equipment. Any parts that are deemed to be replaced by the Contractors inspection shall be ordered via separate purchase order. be verified, and oil added as needed. Check new seal to ensure there is no oil leak. If this is a service your business can provide, respond to this Sources Sought by Monday, January 13, 2025; 3:00 P.M. Eastern time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) SAM UEI and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Alexis Alexander, at Alexis.Alexander1@va.gov. (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)
