Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI. 1. Title: Solid Waste Removal. 2. Purpose: The Network Contracting Office (NCO)-16 in support of the Michael E. DeBakey Veteran Affairs Medical Center (MEDVAMC) hereby issues the following Request for Information (RFI) announcement only. This is NOT a solicitation announcement. This RFI is to seek contractors with the capability to provide Solid Waste Removal, in accordance with the draft Statement of Work (SOW). The Government is requesting responses from contractors with the capability to provide these services at the Houston MEDVAMC. The applicable North American Industry Classification code for this procurement is 562111 and the business size standard is $47M. The list of related equipment related to these services can be found within the provided draft SOW and listed below: Service # Description Qty 1. #VA01: Bldg. 100, Tunnel West Dock Site #VA01, VA-owned 40 Yard Stationary compactors, approximate number of pick-ups per week (Mon., Wed., & Fri.) - 3 each 156 EA. 2. VA01B: Bldg. 100, Tunnel West Dock Site #VA01B, 30 Yard Refuse/Single Stream Recycling Open Top Container approximate number of pick-ups per week (Mon., Tue., Wed., Thurs., Fri., & Sat.) - 6 each 312 EA 3. #VA01A: Bldg. 100, Tunnel West Dock Site #VA01A, 42 Yard Stationary Cardboard Compactor the approximate number of pick-ups per week (Thurs.) - 1 each. 52 EA 4. VA02: Bldg. 100, Tunnel SW - RT. Dock Site #VA02, 42 Yard Receiver and power-pack for trash chute approximate number of pick-ups per week (Mon., Wed., & Fri.) - 3 each. 156 EA 5. VA03: Bldg. 100, Tunnel NE -RT. Dock Site #VA03, 42 Yard Receiver and power-pack for trash chute approximate number of pick-ups per week (Mon. & Thurs.) - 2 each. 104 EA 6. VA04: Bldg. 104, Near Incinerator Site #VA04, 34 Yard Open-top approximate number of pick-ups per week (Fri.) - 1 each. 52 EA 7. VA05: Bldg. 109, SW Dock Site 34 Yard Stationary compactors the approximate number of pick-ups per week (Sat.) - 1 each. 52 EA 8. VA06: Bldg. 100, Tunnel NE Supply Dock Site #VA06, 30 Yard Refuse/Recycling Open Top Container approximate number of pick-ups per week (Mon., Wed., & Fri..) - 3 each 156 EA 9. VA06A: Bldg. 100, Tunnel NE Supply Dock Site #VA06A, 30 Yard Refuse/ Single Stream Recycling Open Top Container (Green) approximate number of pick-ups per week (Mon. & Thur.) - 2 each. 104 EA 10. VA06B: Bldg. 100, NE Dock Site Supply Dock Site #VA06B, 30 Yard Scrap Metal Single Stream Recycling Open Top Container approximate number of pick-ups per month 1 each 12 EA 11. VA Option-01: Optional Container Request, Location, Frequency of Pick-ups and Duration TBA at time of request 20 Yard Open Top Container approximate number of pick-ups per month, as specified in the request. 5 EA 12. VA Option-02: Optional Container Request, Location, Frequency of Pick-ups and Duration TBA at time of request 30 Yard Open Top Container approximate number of pick-ups per month, as specified in the request. 5 EA 13. VA07-UNBLOCK: Contractor shall provide service to Unblock and/or Clear Trash Debris from Bldg. 100, Trash Chutes (Site ID #VA02) Southwest and (Site ID #VA03) Northeast. Also, the Contractor shall provide trained technicians to service and provide response to unblock and/or clear blockage from trash chutes within 24-hours of Request Notification at a set fee per chute; the estimated number of blockage calls per year - 24 each 24 EA 14. Unscheduled Pickup (1 Each) Not to Exceed (NTE) $5000.00 Contractor shall submit quote to COR for approval prior to purchasing or performing services. 24 EA 15. Universal Waste: Batteries All types: alkaline, lithium, lead-acid, etc. 1000 LB 16. Universal Waste: fluorescent lamps/ballasts 5000 LB 17. RENTAL FEE FOR CONTAINER VA01A BLDG 100 Tunnel NE Dock Site #VA01A (42 Cubic Yard stationary compactors). 12 MO 18. RENTAL FEE FOR CONTAINER VA02 BLDG 100 Tunnel NE Dock Site #VA02 (42 Cubic Yard stationary compactors) 12 MO 19. RENTAL FEE FOR CONTAINER VA03 BLDG 100 Tunnel NE Dock Site #VA03 (42 Cubic Yard stationary compactors). 12 MO 20. RENTAL FEE FOR CONTAINER VA05 BLDG 109, SW Dock Site #VA05 (34 Cubic Yard stationary compactors). 12 MO 21. 34yd Compactor - Bldg 100 Tunnel SW Dock 260 EA 22. 34yd Compactor - Bldg 100 Tunnel NE Dock 260 EA 23. Rental Fee - 34yd Compactor Bldg 100 Tunnel SW Dock 12 MO 24. Rental Fee - 34yd Compactor Bldg 100 Tunnel NE Dock 12 MO 25. #VA09: Bldg. 125, Exact location to be determine by Jan-2023 upon prior approval by FMS Careline Chief. 34 Yard Stationary compactors the approximate number of pick-ups per week (Thursday) 52 EA 26. RENTAL FEE FOR CONTAINER VA09 BLDG 125 Site #VA09 (42 Cubic Yard stationary compactors). 12 MO 27. Sanipak Operator 1 YR 3. Objective: To find qualified and certified contractors with the capability to provide services to the government requirement. Please see the attached draft SOW. 4. Place of Performance: Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) 2002 Holcombe Blvd. Houston, Texas 77030-4298 5. Responses Requested: The MEDVAMC requires the following questions answered in this RFI: Answers that are not provided shall be considered non-responsive to the Request for Information and the contractor shall not be considered as part of the market research. Please provide evidence of your company s capability in order to be determined capable of providing this service. Evidence can be submitted through resumes and certificates of training. a. Does your company possess the capability to provide the government-required services per the SOW to include but not limited to: 1. The Contractor shall provide all Brand New or like new (Brand New, not used or refurbished; like new 5 years old or newer) Rental Equipment at all site locations identified in Section 5.1.1.2 thru 5.1.1.24 of this SOW within 90 days of contract award date. 2. The Contractor shall immediately report any adverse actions or problems that directly or indirectly impact the facility primary mission to provide the best healthcare possible to our veteran patients. This contract excludes wastes services involving medical or hazardous waste generated at the identified VA Medical Center. 3. Contractor shall submit with technical proposal the State approved/registered off-site landfill or recycling processing facility to be utilized. The Contractor shall provide safe, storage, segregation, and transport of all solid waste/recyclable materials to a State approved/registered off-site landfill or recycling processing facility; as a minimum, the primary recycling single-stream container shall be coordinated for weekly pickup with the COR and transported to the processing facility. 4. The contractor shall provide all labor, personnel, and equipment to include communicating and coordinating with the COR to operate the Regulated Medical Waste (RMW) Autoclave Machine, San-I-Pak. * Training in operation of the San-I-Pak will be provided by the Government. b. Has the contractor provided similar services? The contractor must provide in their capability statement a list of active contracts for commercial, federal, state, and local governments. The listed contracts shall provide communication on the Government requirement illustrating the capability for comparison. c. Is your company available under any Government-Wide Agency Contract (GWAC), General Services Administration Schedules (GSA), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please list the contract number and a brief summary of the products and services provided. d. Contractor shall also provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and Data Universal Numbering System (DUNS) Number. e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 562111 NAICS code? Please provide proof of qualifications. 6. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Contractor shall provide answers to all questions requested and shall possess the capability to provide all requirements and objectives per the DRAFT STATEMENT OF WORK. Instructions and Response Guidelines: RFI responses are due by November 12, 2024, at 15:00 pm (Central Standard Time); size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to frank.sanders1@va.gov. Telephone requests or inquiries will not be accepted. The subject line shall read: RFI 36C25625Q0132 Solid Waste Removal, MEDVAMC. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(e). Please provide the information you deem relevant to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as Market Research and will not be released outside of the MEDVAMC Purchasing and Contracting Team. 7. This RFI/Sources Sought is issued solely for market research purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. If a solicitation is released, it will be synopsized in the Contracting Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI, or future solicitations. 8. Contact Information: Contract Specialist: Frank Sanders Email address: frank.sanders1@va.gov See attached document: SOW Draft.
