QUESTIONS AND ANSWERS FOR 36C25025Q0038: Due date: Sam.gov original date offers due says 11/22/24 and then under description it says 8/15/24, and the SF1449 says 11/29/24; please clarify due date: Answer: Due date is 11-29-2024 by 3 pm est. by email. Solicitation or sources sought? Sam.gov contract opportunity type says solicitation ; however under description it says this is not a solicitation this is a source sought ; please clarify if it s a sources sought or a solicitation: Answer: This is a RFQ Solicitation. If it is solicitation: Is there an option for a site visit? Answer: Site Visit will not be available for this solicitation. Is it acceptable for the contractor s subcontractor to maintain or have access to inventory per pg 8? Answer: If contractor is subcontracting the requirement, it is the contractor s responsibility to provide the subcontractor with the access to inventory. Does VA know when the equipment was last serviced? Answer: Current contract began on 7-1-2024. Is there an incumbent? Answer: Riptide Softwash If so, what is the contract number? Answer: 36C25024P1517 Is it acceptable for the contractor s subcontractor to have been actively engaged in and have satisfactorily performed the maintenance required of a modern kitchen for a period of at least 10 years? Answer: Yes as long as subcontractor can meet the and perform the requirements of the solicitation. As it relates to safety, is VA considering this an invasive maintenance project where a PCRA will be required? Answer: No. The awarded contractor must meet OSHA hazardous communications standard. If so, is VA completing the PCRA, ICRA, ILSMs, etc.? Answer: N/A Please confirm VA wants all 57 pieces of equipment PM d monthly; that s more than most manufacturers recommend but can be done. And other parts of the solicitation reference quarterly. Answer: Under Specific Tasks it states-To maintain all kitchen equipment in working order. This will include preventative maintenance programs and all emergency repair work identified during preventative maintenance and as needed. Vendor will maintain and submit PM documents monthly for the VA records and tracking ability. Inventory of equipment: Please confirm VA wants to pay for 24/7 service with an on-site requirement within 4 hours for emergency service calls. Answer: The VA requests 24/7 service and within 4 hours for emergency service. Contractor needs to submit these costs in their pricing if necessary to meet the service that is being required. Could you confirm if the frequency of preventive maintenance is strictly monthly for all equipment, or if quarterly servicing may be acceptable for certain items? Answer: Service shall be performed monthly, not to exceed 45 days between service. Are there specific requirements regarding the format and details expected in the preventive maintenance logs and quarterly reports submitted to the COR? Answer: The awarded contractor will work with the COR regarding the submission of preventative maintenance logs and quarterly reports Should emergency service costs be itemized separately in the pricing sheet, or should they be included within the overall maintenance costs? Answer: Overall maintenance costs for each year is the easiest way to submit pricing Is there flexibility in the 10-year experience requirement for subcontractors, or must each subcontractor independently meet this criterion? Answer: Any subcontractor that is potentially utilized needs to meet the requirements of the SOW. They need to have the min of 10 years experience for a modern kitchen.
