1. OVERVIEW OF PHOENIX-TALENT SCHOOLS FOOD SERVICE A. Scale. The SPONSOR provides food service to approximately two thousand two hundred (2,200) children at six (6) schools. The food service prepares approximately 400,000 meals annually. The SPONSOR shall be legally responsible for the conduct of the food service program and shall supervise the food service operations in such manner as will ensure compliance with the rules and regulations of State Agency and USDA regarding each Child Nutrition Programs (CNP) covered by the resulting contract. The Sponsor shall retain signature authority for the monthly claim for reimbursement in CNPweb. The SPONSOR shall retain control and signature authority of the CNP nonprofit food service account and overall financial responsibility for the CNP. (7 CFR 210.16 (a)(4)(5)) B. Responsibilities. The responsibilities of the food service include the following: 1. Preparing and serving meals and meal supplements (snacks) to students, and participants in NSLP, SBP, SFSP, FFVP, CACFP, and SMP. 2. Preparing and serving meals to staff, parent organizations, and for some scheduled events (conferences, business partnerships, etc.), whether in or out of the SPONSOR. 3. If the selected FSMC is procuring goods or services which are being charged to the SPONSOR under the awarded contract outside of the fixed price per meal (e.g. equipment), the selected FSMC is acting as an agent for the SPONSOR and must follow the same procurement rules under which the SPONSOR must operate and that the selected FSMC may not serve as a vendor. Any rebates, discounts, or commissions associated in any manner with purchases must be returned to the nonprofit school food service account. Only net costs may be charged to the SPONSOR. 4. Oversight and coordination of purchasing, maintaining and repairing all equipment used in the kitchen. 5. Maintaining all kitchen areas and working environments in a safe and sanitary condition. 6. The SPONSOR shall comply with food safety inspection requirements as prescribed by USDA for its facilities and shall ensure that all state and local regulations are being met by the selected FSMC preparing or serving meals at any SPONSOR facility. 7 CFR 210.16(a)(3). The selected FSMC shall maintain state and/or local health certifications for any facility outside the SPONSOR in which it proposes to prepare meals and shall maintain this health certification for the duration of the awarded contract as required under USDA Regulations 7 CFR 210.16(a)(7) and shall comply with food safety inspection requirements as prescribed by USDA for its facilities and shall ensure that all state and local regulations are being met in its facilities. 7. Maintaining full and complete program, financial and inventory records sufficient to meet federal and state requirements and in accordance with generally accepted accounting principles. 8. Free and Reduced Price, and Paid Reimbursable Meals: a. SPONSOR shall be responsible for the establishment and maintenance of the free and reduced-price meals eligibility roster. b. SPONSOR shall be responsible for development and distribution of the parent letter, and Application for Free and Reduced Price Meals, Direct Certification, and determination of eligibility for free or reduced-price meals. The selected FSMC may act as an agent for the SFA related to these responsibilities. c. SPONSOR shall be responsible for conducting any hearings related to determinations regarding eligibility for free or reduced-price meals. d. SPONSOR shall be responsible for verifying Applications for Free and Reduced Price Meals as required by USDA regulations. The selected FSMC may act as an agent for the SFA related to these responsibilities e. SPONSOR and FSMC must ensure that no child is subject to overt identification of eligibility as described in 7 CFR 245.8 or is discriminated against. f. SPONSOR must offer free, reduce price, and paid reimbursable meals to all eligible students.
