Volunteer Management: The successful Proposer shall be able to provide all labor, equipment, and materials required to recruit, train, manage, and retain volunteers for program support. This may include communicating with volunteers throughout the year to generate excitement and maintain relationships with groups for various programmatic needs. During peak event season approximately 300 to 500 volunteer shifts may be required, with most shifts ranging from 2 to 3.5 hours. Roles include info booth volunteers, mobile superheroes, intersection superheroes, and volunteer photographers. Volunteers on-site will also provide waste management and vendor marketplace support and assist with other event-day needs. Course/Route Management: The successful Proposer must excel at route management for mobile events, traffic control deployment, public outreach, and communications. Tasks include working with PBOT Traffic Engineers to identify challenging intersections and areas requiring flagging services, hiring and managing flagging companies, developing, distributing, and collecting signage for various route markers, detours, and sponsor signs, and installing removing and returning temporary traffic control devices to PBOT. Vendor Management Demonstrated success in vendor development, recruitment, and retention will also be a key component of a successful proposal. These tasks include providing a vendor registration platform that can accept payments of vendor fees, tracking registrations, cancellations, and refunds, placing vendors in marketplaces, and providing vendor communications. Attracting new vendors and retaining previous vendors will be essential to support a broad array of programmatic activities.
