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Basic Information

Reference Number

0000332456

Issuing Organization

Pennsylvania Housing Finance Agency

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-2023-CONFEVT-10-001

Title

Conference and Event Planning, Management and Software

Source ID

PU.AG.USA.2437022.C14080501

Details

Location

United States, Pennsylvania, Dauphin County

Purchase Type

Duration: 3 years
Option: 2 years

Piggyback Contract

Yes

Description

This request for proposal (RFP) provides interested suppliers with sufficient information to enable them to prepare and submit proposals for consideration by PHFA to satisfy a need for conference/event planning, management and software.

Dates

Publication

10/18/2023 04:56 PM EDT

Bid Intent

Optional

Bid Intent Deadline

11/01/2023 06:00 PM EDT

Question Acceptance Deadline

10/31/2023 02:00 PM EDT

Questions are submitted online

Yes

Closing Date

11/06/2023 02:00 PM EST

Contact Information

Kim Burky

kburky@phfa.org

Required Acknowledgement

Contractors Integrity

Through this acknowledgement, I certify the following:

Neither the prime Supplier submitting this proposal, nor its Subcontractors are under Suspension or Debarment by the Commonwealth of PA, the federal government, or any governmental entity, instrumentality, or authority.
The prime Supplier has no Tax Liabilities or other Commonwealth Obligations; has filed a timely administrative or judicial appeal if such liabilities or Obligations exist; or is subject to a duly approved deferred payment plan if such liabilities exist.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Proposal Documents

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix A	Technical Proposal	Yes	No
Appendix C	Terms and Conditions Acknowledgement	Yes	No
No entries

Additional Bidding Instructions

Supplier shall complete all documents associated with the Technical Proposal (Appendix A) and Cost Proposal (Appendix B) as separate documents (and uploads).

A supplier’s RFP response shall be part of the Scope of Work and may be incorporated into an awarded contract as part of the agreed terms.
Suppliers shall review the contract Terms and Conditions referenced in Appendix C.
Suppliers should avoid or minimize contract term modifications as this has an impact on contract award. All requested modifications shall be submitted with the proposals. Modifications submitted after an intent to award may result in a proposal being deemed non-responsive and the submission being disqualified. Additional modifications to the standard terms and conditions submitted upon award shall not be considered if such terms were not submitted as part of the proposal. Best and Final Offer negotiations are for scope and price only. Any supplier forms or documents that need to be incorporated as part of a final contract must be submitted with Appendix C or such documents will be disregarded and cannot be considered leading to the disqualification of the proposal. Thank you.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix B	Cost Proposal	Yes	No
No entries

Additional Bidding Instructions

All cost data for the proposal shall be submitted as a separate document (Appendix B) apart from the Technical Proposal (Appendix A).
Absolutely no pricing can appear anywhere in the Technical Proposal. Failure to meet this requirement will result in automatic disqualification of the proposal. Reference Section 1.12 Cost Data.