1. All permits, plans, or surveys which may be necessary to define the scope of the work or for the performance of the project shall be the responsibility of the Engineer. The quotation shall include a list of those permits currently anticipated as necessary, identifying actual permit fees which shall be paid by the Engineer as a component of their project quotation. Survey work required for easements/rights-of-way is not a part of this quotation. Federal Environmental Reviews, State Historic Preservation Office Review, and Archaeological Reviews are not a part of this quotation. Assistance from the Engineer is necessary for the Contractor to fully understand the project, and therefore, meeting attendance is of high importance. Accordingly, this quotation shall include four (4) design phase meetings, as well as four (4) preconstruction meetings (as noted below), at which the Engineer is expected to be in attendance. These meetings shall be conducted during the design and construction specifications phase at the convenience of the Derry Township Supervisors, and shall include the following: - Design phase meetings - A kick-off meeting - Two (2) development meetings - A meeting to present the final design and receive approval to advertise - Preconstruction meeting(s) – (Engineer will coordinate and prepare meeting agenda w/ minutes.) - Pre-bid meeting (optional) - Bid Opening (Engineer will prepare bid tabulation form) - Award – (Engineer will make formal recommendation to award) - Preconstruction Conference 2. The Derry Township Supervisors may request and the Engineer may suggest additional meetings. Accordingly, proposers should indicate their intention to do so in the narrative of their quotation. Any cost associated with additional meetings shall be included on the standard Engineers Estimate form. 3. A project design schedule must be included as part of this quotation indicating key milestones and dates of completion. All final plans and specifications must be submitted for approval by the Derry Township Supervisors. In addition, the Engineer must provide a list of subconsultants, if applicable, for approval by the Derry Township Supervisors. It is the intention of the Derry Township Supervisors to advertise for construction bids on or before June 23, 2025. It is understood that changes in the project scope or nature may affect this schedule. 4. Upon completion of the preliminary design, and again when requesting approval of the final design, the Engineer shall prepare and provide to the Derry Township Supervisors an opinion of probable construction costs, either as a lump sum or utilizing the itemized bid schedule if a lineitem construction bid is proposed.
