Specifications include, but are not limited to: : The purpose of this Request for Proposal (RFP) is to select a qualified vendor to provide recording and transcription services for the Retirement Systems of Alabama (RSA); he Contractor shall: # Furnish all labor, material and supplies and equipment necessary to perform services. # Use two reliable and recognized methods of recording. # Provide at least one employee to be present at each meeting, making all reasonable efforts to provide the same employee consistently. The Contractor’s team shall ensure that the names and titles of board members, staff officials, and other speakers at the meeting are correctly recorded. All Contractor’s personnel shall conduct themselves in a professional manner and shall be appropriately dressed in business attire. The RSA reserves the right to reject any personnel at any time and to require the Contractor to provide a replacement satisfactory to the RSA as soon as reasonably possible. The Contractor is solely responsible for obtaining parking, and the Contract Monitor will work with the Contractor to reasonably facilitate building access. # Transcribe verbatim all spoken testimony, argument, comments, instructions, objections, and other verbal statements, ensuring that speakers’ names and titles are correctly reflected. # Prepare transcripts of Board meetings in the following manner: (1) Each transcript page must be 8½” x 11” in size. Contractor must also create and provide, in searchable electronic format, minuscript condensed versions with four regular transcript pages per 8 ½” x 11” minuscript page. (2) Each transcript must contain a title page or pages showing the meeting date, time and place; the members of the Board in attendance; the presiding officer; the name of each party appearing before the Board and the organization represented; and the names of the reporters responsible for the transcript. Contractor shall ensure the correct spelling of names.
