Specifications include, but are not limited to: Contract with one vendor to service new multi-function devices and new desktop printers at all inscope locations, thus reducing the number of service and repair agreements for RSD-owned equipment and streamline its equipment maintenance process; b. Greatly improve the level of service quality and response for repairs and maintenance; c. Implement a print management software proof of concept for a print server environment that provides rules based printing functionality, proximity card authentication for MFP's, secure followme printing, driverless web printing, mobile device printing, and detailed reporting of user and device activity. In addition, the solution should include the ability for devices to deliver OCR documents (in Word, Excel, and searchable PDF formats) to end-user email addresses. This must be a fully funded proof of concept that integrates into the current RSD IT infrastructure. It must work with Microsoft Active Directory, and Windows Servers. The print management solution must be able to integrate with all existing printers. The solution must be cross platform, meaning it must work with Apple OS-X (10.11+), Windows 10 +, IOS, Android, ChromeOS and Linux. d. Significantly reduce costs by consolidating volume printing and other cost saving methods while maintaining the level of quality and availability needed from these devices by RSD staff and provide this continued optimization throughout the contract term; Proposed devices should provide capabilities equal to or better than the current fleet to copy, print, fax, scan, collate, and staple respectively as indicated in Attachment 2.
