Specifications include, but are not limited to: Kenosha County is looking for proposals for a Print Management solution for evolving print, copy and scanning needs. The solution will include maintenance, service, supplies, along with expertise with device options. A breakdown of the current copier and printer environment is included (Inventory Attachment). Along with the evaluation, the awarded vendor will be expected to make recommendations for each office to ensure the most efficient and cost-effective mix of MFDs and printers, whether existing or new. The awarded vendor must perform an evaluation on all current equipment to ensure replacement is needed and justification must be provided if replacement is determined. It is the County’s intent that the awarded vendor will make recommendations to consolidate and reduce the number of laser printers in the fleet and move as much volume as possible to new or existing MFDs, but there is no guarantee of recommendations being followed. Current environment includes a total of approximately 220 devices: • 121 Single-Function printers o Roughly 24% are color • 99 Multi-Function Devices o Roughly 24% are color; Estimated monthly volume for all: • Black & White: 944,365 • Color: 168,166 • Total: 1,112,531; • Fleet Management - Vendor will provide a single point of contact for managing the entire MFD/printer environment • Maintenance/support Services - Vendor will dispatch certified manufacturer printer technicians or existing make and model devices based on agreed upon SLA during regular business hours, 8am - 5pm Monday – Friday. o Services will include, but are not limited to, consumables, parts, labor, and firmware/driver upgrades listed below: ▪ Consumables • Toner, including MICR toner, should be Original Equipment Manufacturer unless guaranteed from defects. • Drums
