A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal
Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice,
FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994)
(Public Law 103-355) (10 U.S.C. 2304 and 41 U.S.C 253). This announcement constitutes the only
solicitation; proposals are being requested and a written solicitation will not be issued.
B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm Fixed-Price, Non-Personal Service
Type, Commercial Purchase Order in response to Request for Quote (RFQ) RFQ-23-118.
C. This solicitation document and incorporated provisions and clauses are those in effect through Federal
Acquisition Circular 2023-04, 06/02/2023.
D. This RFQ is an “100% Small Business/Buy Indian” solicitation and the associated NAICS Code is 236220
(Other Foundation, Structure, And Building Exterior Contractors), which has a small business standard of $19.0.
E. The quoted unit pricing must be “all inclusive” (to include but not be limited to travel, lodging, per diem, fringe
benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize
your most competitive and reasonable rates.
Complete the attached Specification List.
1. See Attached. $_______________.
F. To replace/upgrade 37 doors and/or door components throughout the hospital.
G. See attached Statement of Work. Services will be provided for the Pine Ridge Indian Health Service Hospital, East
Highway 18, Pine Ridge, South Dakota. The period of performance will be 365 days from Date of Award.
H. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (March 2023).
Quotes sa hall be submitted on company letterhead stationery, signed, dated and it shall include:
1. Solicitation number RFQ-23-118;
2. Closing Date: July 24, 2023 at 12:00 pm CST;
3. Name, address and telephone number of company and email address of contact person;
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the
requirements of the solicitation. This may include product literature, or other documents, if necessary;
5. Price and any discount;
6. “Remit to” address, if different than mailing address;
7. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for
those representations and certifications that the offeror shall complete electronically);
8. Acknowledgment of Solicitation Amendments (if any issued);
9. Past performance information, when included as an evaluation factor, to include recent and relevant
contracts for the same or similar items and other references (including contract numbers, points of contact
with telephone numbers and other relevant information);
10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the
solicitation. Offerors that fail to furnish required representations or information, or reject the terms and
conditions of the solicitation may be excluded from consideration.
I. Basis of Award is Lowest Price Technically Acceptable.
J. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services
(December 2022). See attachment for full text. The Offeror shall complete only paragraph (b) of this provision if
the Offeror has completed the annual representations and certification electronically via the System for Award
Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the
annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p)
of this provision.
K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (December
2022). Applied to this acquisition and it’s incorporated by reference.
L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-
Commercial Products and Commercial Services (June 2023). See attachment for full text.
M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation
(HHSAR) clauses that are applicable including below.
N. Submit quote to:
Great Plains Area Indian Health Service
Attn: David Jones, Contract Specialist
115 4th Ave. SE, Room 309
Aberdeen, SD 57401
email david.jones@ihs.gov
Questions regarding this solicitation shall be submitted in writing by either email no later than July 19, 2023,
12:00pm CST.
SECURITY CLEARANCE
A security pre-clearance must be performed for any employees referred to IHS through this contract.
Fingerprints must be completed and adjudicated prior to services being performed under this contract.
No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov
throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if
there is a change in provider.
Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities
or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S.
facilities or systems each person must complete a FBI National Criminal History Check (Fingerprint Check) adjudicated
by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System.
Contractors shall allow five business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and
thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with
electronic fingerprint capability is available from the Contracting Officer.
In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on
the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon
as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting
Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the
performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for
screening before they begin work.
The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each
Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint
clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid
delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the
contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to
perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If
this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or
an increase to the contract amount.
Government will pay for the cost to process the contractor’s suitability clearances. However, multiple investigations for
the same position may, at the Contracting Officers discretion, lead to reduction(s) in the contract price of no more than the
cost of the extra investigation(s).
Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with IPA’s or MOA’s to tribal
organizations please, click here IHS Sexual Abuse Prevention website. When the contractors have completed and
passed the training, please have them send a copy of the last page of the training with Name, Date, and Time to their
Supervisor, COR, and Kimmen LeBeau, e-mail: Kimmen.LeBeau@ihs.gov
ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this
RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of
receipt by the Government.
Quotation must set forth full, accurate, and complete information as required by the Request for Quotation (RFQ) and be
returned no later than the date referenced. All required information must be submitted in order to be considered responsive
and eligible for award.
No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov
throughout the duration of the contract.
Contractor must be registered with the System for Award Management (SAM) at www.sam.gov
The Government reserves the right to accept or reject services, if the level of performance is unacceptable.
