1. Title: BioPoint Patient Identification Barcoding Point of Care (BPOC) System
2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for BioPoint Patient Identification Barcoding Point of Care (BPOC) System
Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for name brand. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.
Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.
3. Objective: To find qualified and certified contractors with the capability to provide the following:
a. Biopoint Patient Identification Barcoding Point of Care (BPOC) System
The salient characteristics and specifications include:
The station requires a barcoding system providing bar coding medication administration and identification which integrates with Veterans Health Information Systems and Technology Architecture (VistA), and prints wristbands at the point of care. The system must mirror and integrate with the current service provided at Biloxi MS, campus of the GCVHCS and the JACC, currently provided by BioPoint. Specifically the system shall:
• Provide a software application designed specifically to enhance the level of patient safety
• Supply configurable wristband designs for each care area or facility need.
• Offer the ability to quickly match patients for clinical care and procedure tracking.
• Provide the ability to print full color patient photos directly on wristbands and labels.
• Provide the capability to sync existing photos Vista or other photo repositories.
• Must provide barcodes easily configured to meet medication tracking, therapy tracking, and data transfer into peripheral devices.
• Shall ensure the identification quickly and easily identify the right patients for the right procedures and medications.
• Provide a service that creates a library of clinical warnings specific to your facility for printing on patient wristbands or labels.
• Shall configure identifications that eliminate the need for multiple patient wristbands or indicators.
• Minimum technical specs must be provided to meet the requirements of the GCVHCC
4. Place of Performance: Biloxi VA Medical Center
Warehouse Building 26,
400 Veterans Avenue
Biloxi, MS 39531
5. Responses Requested: The MEDVAMC requires all the following information and questions
answered in this RFI/SS: Questions and information that is not provided shall be considered
nonresponsive to the Request for Information and contractor shall not be considered as part of
the market research.
a. Contractors shall provide their point(s) of contact name, address, telephone number, and email
address; and the company's business size, and SAM Unique Entity Identification Number.
b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of
qualifications.
c. Does your company meet all required four prong factors for the Nonmanufacturer Rule
(NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.
1. Does your company exceed the 500 employee alternative size standard for nonmanufacturers?
___
2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type
of products being supplied? __________
3. Does your company must take ownership or possession of the item(s) with its personnel,
equipment, or facilities in a manner consistent with industry practice? __________
4. Does your company supply the end products of a small business manufacturer or processor
made in the United States? _____________
d. Is your company considered small under the NAICS code 541519
e. Do you (offer) manufacture the product yourself or a distributor of the items being researched
above?
f. Are you an authorized distributor/reseller? Provide evidence from original equipment
manufacturer (OEM).
g. Do you (offer) supply a product manufactured by another domestic small business, if it is a
nonmanufacturer?
h. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to
the nonmanufacturer rule?
i. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.
j. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.
k. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?
l. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?
m. What is your schedule of delivery after receipt of order for the name brand or equal product?
n. For the name brand or equal product required, Is your company available under any;
Government Wide Agency Contract (GWAC)
General Services Administration Schedules (GSA)
Indefinite Delivery Indefinite Quantity (IDIQ)
Blanket Purchase Agreement (BPA)
If so, please list the contract number for name brand or equal product.
o. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.
p. Contractors shall provide an estimated industry pricing for name brand product for market research and budgetary purpose.
6. Opportunity: NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.
7. Instructions and Response Guidelines: Sources Sought responses are due by July 31, 2023 at 10:00 am (CST) via email to albert.kelly@va.gov.
All Questions shall be submitted by July 27, 2023 at 10:00 pm (CST) via email to albert.kelly@va.gov.
Telephone requests or inquires will not be accepted.
Public Information will not be provided and shall be utilized to the full extent possible.
This a New Requirement.
The subject line shall read: 36C25623Q1435-RFI-Sources Sought- Biopoint Patient Identification Barcoding Point of Care (BPOC) System – Biloxi, MS 39531. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).
Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.
This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.
In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.
8. Contact Information:
Contract Specialist, Albert Kelly
Email address: albert.kelly@va.gov
Your responses to this notice are appreciated.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.
