(i) a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.
b. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Non-Personal Services, Indefinite Delivery/Indefinite Quality (IDIQ) contract, to provide Laundry Services for the Cheyenne River Health Center located in Eagle Butte, South Dakota. The contract resulting from this solicitation will not obligate funds; funds must be obligated prior to ordering through the issuance of a task order. All orders may be submitted electronically, facsimile, or hard copy. The contract established minimum and maximum quantities will be in the form of dollars. The guaranteed minimum amount is $5,000, for the first year of the contract. The maximum amount of the contract is $2.5M, for all 5 years of the contract
(ii) This solicitation is being issued under solicitation number CRHC23-84.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, dated 06/02/2023.
(iv) This is a 100% Small Business Set-Aside and the associated NAICS code is 812320 Drycleaning and Laundry Services (except Coin-Operated), with a Small Business Size Standard of $8.0 Million, Product Service Code is S209 Housekeeping - Laundry/drycleaning.
(v) Services purchased through this contract will be Laundry Services for patient care. A list of line items, estimated quantities/units of measure at attached. The “Unit Price” is an all-inclusive cost. All “inclusive cost” is defined to include, but not limited to travel, lodging, per diem, benefits, fuel, freight etc., plus all other costs pertinent to the performance of this contract. The period of performance will be a base year, plus the option to exercise, four-one(1) year option terms.
See Attached Pricing/Cost Schedule.
(vi) Description of Services: Include, but not limited to, continuous Laundry Services, twice a week, required by the attached Performance Work Statement, for the Cheyenne River Health Center, Eagle Butte, South Dakota.
(vii) The period of performance will include one base year, plus the option to exercise four-1 year option years. Delivery and acceptance terms for this order are with the PWS. POP: Base Yr: 11/1/2023 – 10/31/2024, OY1: 11/1/2024 – 10/31/2025, OY2: 11/1/2025 – 10/31/2026, OY3: 11/1/2026 – 10/31/2027 & OY4: 11/1/2027 – 10/31/2028.
(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023), applies to this acquisition. Quotes shall be submitted on company letterhead stationary, signed and dated; it shall include, at a minimum;
- Solicitation number CRHC23-84
- Closing Date: September 19, 2023 at 1:00pm MST
- Name, address, telephone number of the offeror and email address of the contact person
- Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
- Terms of any express warranty
- Price and any discount terms
- “Remit to” address, if different than mailing address
- A completed copy of the representations and certifications at FAR 52.212-3
- Acknowledgement of Solicitation Amendments, if issued
- A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
Quotes shall also include the following to be considered acceptable.
- Signed SF1449.
- Price/Cost Schedule.
- At least 2 Past Performance Questionnaire’s filled out and submitted.
- Proof of Malpractice Insurance Coverage.
- Offeror Representations and Certifications
(ix) The clause at 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the
Government, price and other factors considered.
The basis for award will be based on “Lowest Price Technically Acceptable”. Past performance is always an evaluation factor and will be considered.
Technical and past performance, when combined are equal to costs or price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for
all options to the total price for the basic requirement. The Government may determine that an offer is
unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the
Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the
successful offeror within the time for acceptance specified in the offer, shall result in a binding contract
without further action by either party. Before the offer’s specified expiration time, the
Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt,
unless a written notice of withdrawal is received before award.
IHS reserves the right to make multiple awards, which is most advantages to the Government. This is a
competitive solicitation and the offer your firm submits will be used by IHS to determine, which of the
quantities listed
(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Dec 2020), with its offer. The offeror shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov
(xi) The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Dec 2022), applies to this acquisition. See attachment for full text.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Jun 2023) – See attachment for full text.
(xiii) Any additional contract requirement(s) or terms and conditions are determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices (i.e. warranty requirements, HHSAR, etc..) are attached.
(xiv) N/A
(xv) Offerors are due on September 19, 2023 by 1:00 PM MST, and can be mailed, e-mailed or fax to:
Cheyenne River Health Center
Attn: Stephanie Red Elk, COR
24276 166th Street
PO Box 1012
Eagle Butte, South Dakota 57625
Fax: 605/964-7737
Email: Stephanie.RedElk@ihs.gov
Questions in reference to this solicitation shall be submitted to the email address listed above. The last day to submit questions is September 5, 2023 at 1:00pm MST. No questions will be answered after this date/time. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors through a solicitation amendment.
(xvi) Points Of Contacts: Danielle Chasing Hawk, Supervisory Contract Specialist, Danielle.ChasingHawk@ihg.gov, 605/964-0605 or Stephanie Red Elk, COR, Stephanie.RedElk@ihs.gov, 605/964-0507,
(xvii) Contractor will need a UIE number, TIN number, and be active & registered in SAM at www.sam.gov. No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider.
