This is a PRE-SOLICITATION SOURCES SOUGHT NOTICE only. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Veteran Owned and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 541990, All Other Professional, Scientific, and Technical Services, with an SBA Small Business Size Standard of $19.5 million. 1. Please identify any of your firm s existing contract vehicles (e.g., GSA federal supply schedules) which provide similar services as those described in the Statement of Work (attached). 2. Please provide all social-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. *If applicable, VAAR Provision, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, FAR Provision 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* All questions and responses must be submitted via email, no phone calls will be accepted. Please note BHH Ladder Testing in the subject line of your response. See attached draft Statement of Work for details of the requirement. Statement of Work Project: LADDER TESTING FORT MEADE & HOT SPRINGS VA FD GENERAL INFORMATION Scope of Work: Annual Inspection & Testing of all Ground Ladders at Fort Meade and Hot Springs VA Fire Departments. Inspection & Testing of Fort Meade Aerial Apparatus: LADDER 4. All inspection, testing, and maintenance shall be done in accordance with the most current edition of National Fire Protection Agency (NFPA) 1932. Heat labels shall be replaced as needed and communication of deficiencies must be communicated to the fire chief verbally as found and in a written report. The contractor shall provide all transportation, personnel, materials, labor, and equipment required to perform the annual service. 2.0 Background: Aerial Apparatus & Ground Ladders are due for their Annual Inspection as required by NFPA 1932 by the end of October 2023. CONTRACTOR REQUIREMENTS 3.0 Technical Requirements/Tasks: LADDER TESTING SHALL BE CONDUCTED TO NFPA 1932: STANDARD ON USE, MAINTENANCE, & SERVICE TESTING OF INSERVICE FIRE DEPARTMENT GROUND LADDERS Contractor to perform maintenance work and testing at the VA fire department: No outside departments shall be included in maintenance or testing schedule on-site. If the Ladder-Test indicates a deficiency, a qualified technician shall conduct an out-of-service evaluation and make a written report, including recommendations to the AHJ. Minimal task is inspecting/testing ladder(s) and providing ladder test results so owner may understand what needs corrected. A report on testing outcomes shall be provided. Inspect heat sensor labels. Repair and testing shall take place at the VA Medical Center Fire Department (Bldg. T-296) 113 Comanche Rd. Fort Meade, South Dakota, 57741 VA Medical Center- Fire Department (Bldg. 66) 500 N. 5th Street Hot Springs, South Dakota, 57747 4.0 Government Furnished: VA Fire Departments will present all ground ladders and aerial truck (Ladder 4) to the contractor for testing. 5.0 Deliverables / Schedule: Ladder repair and testing shall be provided within two weeks of award or no later than October 15th, 2023. A report of ladder testing results shall be provided within a week of completion. Anticipated hours of work will be Monday through Friday from 6:00 am 5:00 pm. Additional hours must be coordinated through the POC. Emergency work may be required after hours, weekends and/or federal holidays. Observed Federal Holidays: New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day 6.0 Contractor s Key Personnel: Contractor shall provide qualified person in accordance with NFPA 1932 or equivalent to perform maintenance work and provide ladder testing. 7.0 Security Requirements: Work will be performed on the grounds with limited to no access to medical center buildings. Contractor may need to enter the fire station for restroom facilities and apparatus bay area. Contractor s Technicians are required to check in with the POC upon arrival at facility to obtain access and any additional instructions, task explanations and project location information.
