Amendment 02: This amendment incorporates the following changes:
- Addition of attachment “RFIs - MHAFB ECM Roof Repair - Site Visit 12APR24”
23 April 2024
Two-Step Sealed Bid Solicitation
Earth Covered Magazine (ECM) Munitions Storage Facilities Roof Repair
Step 1: Request for Technical Proposals
FA489724RC002
Pursuant to Federal Acquisition Regulation (FAR) 14.5, this document is a Request for Technical Proposals (RTP), step one of a two-step sealed bid solicitation for the acquisition of Munitions Storage Facilities ECM Roof Repairs.
Required components of technical proposals are outlined in Part III of this document. Offerors should submit technical proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a proposal’s acceptability solely on the basis of the proposal as submitted. The Government may proceed with the second step without requesting further information from any offeror; however, the Government may request additional information from offerors of proposals that it considers reasonably susceptible of being made acceptable and may discuss proposals with their offerors.
Each offeror may submit multiple technical proposals, though a maximum of one proposal per offeror may be chosen by the Government for step two of the two-step sealed bid process. Offerors are cautioned against submitting multiple technical proposals that have large differences in prices between them, since step two will be awarded on a low bid basis.
The Government will forward a notice of unacceptability to an offeror when, upon completion of the proposal evaluation, there is a final determination of unacceptability. This will be done in accordance with the dates outlined in Part I below.
In the second step of this two-step sealed bid solicitation process, only those offerors whose technical proposals were determined to be acceptable, either initially, or as a result of discussions, will be considered for award and allowed to place priced bids. Bids in the second step will be evaluated based on price. Each bid in the second step must be based on the bidder’s own technical proposals.
This document is organized into the following parts:
- Part I General Information
- Part II Instructions to Offerors
- Cover Letter
- Requirements of the technical proposal
- Site Visit Attendance and Base Access Information
- Question Due Dates
- Bid guarantee (Step 2)
- Part III Evaluation Criteria
- Part IV Attachments
Part I General Information
Description: Repair ECM Munitions Storage Facilities Roofs
Project Scope: The Government is seeking a qualified, experienced, woman-owned small business to demolish, replace, and repair the roof of Earth Covered Magazine Munitions Storage Facilities 3003 and 3010, and optional facilities 3004, and 3006 at Mountain Home AFB, Idaho. This Design-Build project involves the removal, replacement and/or repair of the roof of a gunite-coated earth covered magazine, its lightning protection system (LPS), and its footing drain system in accordance with the attached Statement of Work (SOW). Requirements for the ECM include, but are not limited to:
- Removal and replacement of the trenched pipe drainage system.
- Removal and installation of a new roof waterproofing membrane over the concrete structure.
- Design and construction of a new lightning protection system.
- Removal and reuse of existing cover soil materials and additional imported soil materials.
- Replacement of the existing gunite-coating on the ECM with a geocell confinement system infilled with 4” thick, clean, uniformly graded, angular, crushed rock.
Project Duration: 265 calendar days per facility
Magnitude of Construction: Between $1,000,000 and $5,000,000.
(Includes Options)
Options: Options will be exercised as funds become available prior to 01 October 2025.
Acquisition Method: Two-Step Sealed Bid
Set-Aside Type: Women-Owned Small Businesses
NAICS: 236220
Small Business Size Standard: $45M
Solicitation Number: FA489724RC002
Step-one Issue Date: 28 March 2024
Site Visit Date: 12 April 2024 at 0900
Technical Proposals Due: 02 May 2024
Step-two Issue Date: To be determined after review of technical proposals received in step one. Review of technical proposals will be dependent on the number of proposals received but is not expected to take more than three weeks.
Part II Instructions to Offerors
Proposals must be submitted electronically via email to the Primary and Secondary Points of Contact listed in this solicitation by the proposal due date and shall include, at a minimum:
1. Cover letter.
Provide an introductory page to include company name, small business type classification (offerors must be certified WOSB registered under NAICS 236220), CAGE Code, SAM UEI Number, points of contact, authorized negotiators, contact phone, and email addresses. Cover letter shall also acknowledge all amendments issued.
2. Written technical proposal.
Technical proposals shall include only technical information. Proposals shall not include pricing information or cost breakdowns. The written technical proposal shall be clear, concise, and include all the information in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. Any proposal which modifies or fails to conform to the essential requirements or specifications of this request for technical proposals shall be considered nonresponsive and categorized as unacceptable.
3. Site visit attendance and base access information.
A pre-proposal site visit will be held on 12 April 2024 at 0900. Offerors must submit full names, driver’s license numbers and state of issue, company name, and vehicle type (personal or commercial vehicle) of all attendees to the contracting officer and contract specialist no later than 1200 MDT on 11 April 2024. Personal vehicles will be permitted to enter the main visitor’s gate, but commercial vehicles will be redirected to the commercial vehicle gate. It is important the contracting officer knows what type of vehicle your attendee(s) will be driving so that base access can be properly coordinated. No more than three (3) attendees per offeror may be permitted.
4. Questions.
All questions to this RTP, including questions arising from the contractor site visit, must be submitted to both the contracting officer and contract specialist no later than close of business on 16 April 2024. There is no preferred format or document required to submit questions.
5. Bid guarantee.
Offerors who are invited to submit a priced bid during Step 2 of this two-step sealed bidding will be required to furnish a bid guarantee IAW FAR 28.101-1(a). Bid guarantees are not required for the Request for Technical Proposals step of this solicitation.
Part III Evaluation Criteria
This acquisition will be evaluated IAW FAR Part 14.
1. Technical Factor.
As used in this context, the word "technical" has a broad connotation and includes, among other things, the engineering approach, special manufacturing processes, and special testing techniques.
Each offeror’s written technical proposal shall be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Work and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach. Offerors should submit technical proposals that are acceptable without additional explanation or information. Technical proposals will be evaluated based on the following essential elements:
A. Technical Proficiency – Clearly demonstrate your team’s expertise and qualifications related to the project.
B. Technical Manpower – Describe the personnel who will be working on the project. Include qualifications, roles, and responsibilities.
C. Clarity of Approach – Clearly outline your approach to addressing the project’s technical challenges and how you plan to meet the contract requirements and manage risks, costs, and schedule.
1. Technical Proposal must sufficiently address:
a. Design and Construction Schedule.
b. The offeror’s understanding and approach to quality control, safety, the 3-phase inspection process, and stop work authority and procedure.
c. A discretionary understanding of the Mt. Home AFB Environmental Specification requirements and procedures (attachment 1). The offeror should demonstrate understanding of this specification by providing a general approach of how they intend to meet the overall requirements, as well as identifying specific applicable sections.
d. Lightning Protection System (LPS) design and construction requirements of the AFI and AFMAN 32-1065, UFC 3-575-01, to include the qualified specialist. The offeror should demonstrate their understanding of the LPS requirements and how they plan to satisfy those requirements.
e. Preparation and weatherproof of the magazine structure.
f. Drainage system requirements.
g. Earthwork, dust mitigation structure protection, compaction and testing, overall depths, and slope, and imported soil attributes.
h. Cellular containment system, proper application, infill gradation, infill type and shape.
Part IV 22 Attachments
1. Environmental Specification Section – “1_01 57 19 Temporary Environmental Controls_ MHAFB Env
Spec 20180628”, 14 June 2022
2. MHAFB Drawings submittal requirements – “2_ACAD_GIS_Contract_Deliverables_Geobase”,
3. A/E/C Standards
a. “3a_ERDC_ITL_TR-19-6_2019.pdf_safe”, August 2019
b. “3b_ERDC_ITL_TR-19-7_2019.pdf_safe”, August 2019
4. For Reference Only - B3005 Final Design - Project completed:
**a. “4a_Maintain Covering ECM”, 03 March 1992**
**b. “4b_ORDINANCE STORAGE AREA”, 19 February 1955**
**c. “4c_Drawings FAC 3005”, 07 May 2015**
**d. “4d_Specification FAC 3005”, 07 May 2015**
**e. “4e_Test Analysis FAC 3005 Specification_DO2”, 07 May 2015**
**f. “4f_Design Analysis FAC 3005”, 07 May 2015**
5. For Reference Only – (2016) Design package B3010 – Not constructed.
**a. “5a_Repair Roof_B3010_Specifications_Final”, October 2016**
**b. “5b_Repair Roof_B3010_Design-Analysis_Final”, 21 October 2016**
**c. “5c_Repair Roof_B3010_Drawings_Final”, 21 October 2016**
**6. For Reference Only – (2016) Design package B3007 – Not constructed.**
**a. “6a_Repair Roof_B3007_Specifications_Final”, October 2016**
**b. “6b_Repair Roof_B3007_Design-Analysis_Final”, 21 October 2016**
**c. “6c_Repair Roof_B3007_Drawings_Final”, 21 October 2016**
7. Grounding - Lightning Protection Systems and Third-Party Testing
a. “7a_AFI32-1065 – Grounding”, 14 June 2017
b. “7b_AFMAN32-1065 – Grounding”, 17 July 2020
8. For Reference Only – Concept Drawing – “8_LPS B3003 Plan and Section”
9. Provisions and Clauses, 28 March 2023
10. Statement of Work, 29 November 2023
11. General Requirement, 01 March 204
12. Wage Determination, 13 March 2023
13. RFIs - MHAFB ECM Roof Repair - Site Visit 12APR24
**Attachments with asterisks may be provided to offerors who are invited to step two of this solicitation to aid with the design phases and pricing.**
