A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12,
Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law103-355).
This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
B. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Commercial Item, Purchase Order in response to this Request for Quote (RFQ) CRHC24-045.
C. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, dated 02/23/2024.
D. This RFQ is issued as 100% Indian Small Business Economic Enterprise Set-Aside under 25 U.S.C. § 47, Buy Indian Act and the associated NAICS code is 238990 – All Other Specialty Trade Contractors, Small Business Size Standards of $19.0.
E. The quoted unit price must be all inclusive. All “inclusive cost” is defined to include, but not limited to travel, lodging, per diem, benefits, fuel, freight etc., plus all other costs pertinent to the delivery/performance of this purchase order. The period of performance will be 90 days after receipt of order.
Remove broken fence and postst around upper maintenance shop, install new gate operator and privacy chain link fence, per the statement of work.
F. To be provided for the Great Plains Area Indian Health Service, Cheyenne River Health Center, Eagle Butte, SD, 57625. Delivery Location: Cheyenne River Health Center, 24276 166th St. Airport Rd, Eagle Butte, SD 57625. The period of performance will be 90 days from Date of Award.
G. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023).
Quotes shall be submitted on company letterhead stationery, signed, dated and shall include, at a minimum;
- Solicitation number CRHC24-045;
- Closing Date: May 28, 2024 at 1:00pm MST;
- Name, address, telephone number of the offeror and email address of the contact person;
- Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation;
- Terms of any express warranty;
- Price and any discount terms;
- “Remit to” address, if different than mailing address;
- A completed copy of the representations and certifications at FAR 52.212-3(see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
- Acknowledgement of Solicitation Amendments, if issued;
- Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items/service and other references(including contract numbers, points of contract with telephone numbers and other relevant information);
- A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration
Basis of award is Lowest Price Technically Acceptable “LPTA” factors in determining the successful contractor.
• Shall provide the items listed in the Specifications Listings;
• Ability to meet the Delivery Schedule
• Complete, fill out, the Indian Firm Representation Form/Specifications Price Lists for all items
H. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (Feb 2024) - See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.
I. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) – See attachment; in by reference.
J. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Feb 2024) - See attachment for full text.
K. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR)clauses that are applicable including below.
L. Offers will be accepted electronically, Submit via e-mail to the following:
Cheyenne River Health Center
Attn: Kolbi Haskell, Purchasing Agent
24276 166th St.
Eagle Butte, SD 57625
Email: kolbi.haskell@ihs.gov
Any questions, please submit by May 13, 2024 @ 10:00 am MST.
Contractors will need a UEI number, TIN number, and be registered with www.sam.gov.
ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the
Government.
No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the
duration of the contract.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and
Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means
to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the
Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment
Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal
Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to
register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be
required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to
date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8 AM to 6 PM ET) or IPPCustomerSupport@fiscal.treasury.gov
“Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer”.
