DESCRIPTION
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a formal solicitation will NOT be issued.
This is a Request for Quotation (RFQ) using FAR Part 12, Acquisition of Commercial Items; the Solicitation Number is W519TC24QMODE for the Pyrotechnic Production Equipment Modernization.
The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.
The NAICS code for this procurement is 325998 (All Other Miscellaneous Chemical Product and Preparation Manufacturing). The small business size standard for this NAICS is 500 employees. The Product Service Code is 3695 (Miscellaneous Special Industry Machinery).
Offerors must be registered within the System for Award Management (SAM) databased at time of response to this solicitation. The website for SAM is https://www.sam.gov/.
ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL
DESCRIPTION OF REQUIREMENT
CLIN 0001: Existing Pyrotechnics Equipment Removal*
Quantity: 1 Lot
CLIN 0002: New Pyrotechnics Equipment & Installation*
Quantity: 1 Lot
CLIN 0003: Training
Quantity: 1 Lot
*CLIN 0001 and CLIN 0002 will be occurring simultaneously.
**See Enclosure 01 Building 126 Power, Enclosure 02 Building 126 Layout, and Attachment 0001 Statement of Work Revised 11 July 2024 for more information regarding the specifications of the Pyrotechnic Production Modernization requirement.
SITE VISITS:
NON-MANDATORY SITE VISIT:
A pre-award NON-MANDATORY site visit will be held 30 July 2024 at Crane Army Ammunition Activity in Crane, IN.
Please provide a response via email if you will be attending the open site visit no later than 12:30 CT, 26 July 2024. There will be no extensions to this date. Any interested bidders shall email a statement of interest to the Contracting Officer, Bryce Willett; Email bryce.t.willett.civ@army.mil and Contract Specialist, Bridget Garnica; Email bridget.m.garnica.civ@army.mil
Further instructions on the time and location will be provided via email to those interested offerors.
MANDATORY SITE VISIT:
The awardee will be required to attend a MANDATORY site visit which is scheduled to be held three (3) weeks after award. Further instructions on the time and location will be provided to the awardee.
TYPE OF ACQUISITION AND CONTRACT
This acquisition is issued as Full and Open Competition. Award will be made using best value, resulting in a single award Firm Fixed Price Purchase Order.
DELIVERY AND LOCATION
CLIN Description Suggested Lead Time
0001 Existing Pyrotechnics Equipment Removal; 1 Lot * 50 Weeks After Award
0002 New Pyrotechnics Equipment & Installation; 1 Lot* 50 Weeks After Award
0003 Training; 1 Lot 2 Weeks After Delivery of CLIN 0002
*CLIN 0001 and CLIN 0002 will be occurring simultaneously.
NOTE: Early delivery is acceptable at no additional cost to the Government.
Delivery will be FOB Destination at the following address:
Crane Army Ammunition Activity
Building 123 – Machine Shop
300 Highway 361
Crane, IN 47522-5001
CRANE ARMY AMMUNITION ACTIVITY DELIVERY INSTRUCTIONS
CAAA receiving hours are 0700-1430, Mon – Thurs BY APPOINTMENT ONLY; Includes Inert & Freight All Kind (FAK). Appointments shall be made via Carrier Appointment System (CAS). Carriers without access to the CAS System, call (812)854-2199 or (812)854-2339, 48 hours prior to delivery for appointment. Failure to follow the protocol stated herein and/or obtain a scheduled delivery time prior to delivery, may result in the truck being turned away.
PACKAGING AND MARKING REQUIREMENTS
Preservation, Packaging, and Packing shall be in accordance with ASTM D 3951 (Commercial Packaging).
QUOTE SUBMISSION REQUIREMENTS
Offerors shall submit the following in response to this solicitation:
- Price – Offerors must submit Completed Pricing Sheet at Attachment 0002. All yellow-highlighted sections shall be completed. Prices shall be stated to 2 decimal places. CLIN 0001 and CLIN 0002 will need to be priced separately, however, they will be occurring simultaneously.
- Completed Clause at Attachment 0003 – FAR 52.204-24, paragraph (d)(1) and (d)(2)
- Completed Provisions at Attachment 0004 – FAR 52.212-3 Alt 1, paragraph (b) only.
- Quality Assurance - As part of the proposal, offerors must submit a proposed document stating their best inspection methods to ensure quality. No specific format is required.
BASIS FOR AWARD
Award will be made to the offeror who provides the best value to the Government using a tradeoff process.
- Best Value: The expected outcome of the acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.
- Tradeoff: The Government may accept other than the lowest priced Quotation, when the decision is consistent with the evaluation criteria and the Government reasonably determines that the perceived benefits of a higher priced Quotation warrant the increase in price.
The Government has established Technical and Price as the evaluation factors. The order of importance is as follows:
- Factor 1: Technical is more important than Price.
- Factor 2: Total Price is not expected to be the controlling criteria in the selection, but Price importance will increase as the differences between the evaluation results for the Technical criteria decrease.
- In accordance with FAR 52.212-1(g), the Government intends to award a contract against this solicitation without discussions, unless discussions are determined necessary.
- Total Evaluated Price is calculated as the sum of CLIN 0001, CLIN 0002, and CLIN 0003.
Failure to adhere to any instruction required by this RFQ may render the Quotation ineligible for award.
EVALUATION CRITERIA
The Government will evaluate Quotations as follows:
FACTOR 1: TECHNICAL:
The Government will evaluate Factor 1 – Technical, using the following criteria:
Demonstration of a clear understanding of the requirements and deliverables to include designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project and on the Offeror’s expressed ability to successfully measure a Quality Assurance. The offerors will be evaluated on their Quality Assurance document and inspection methods to ensure quality.
If the Quoter provides statements which cause the Government to question the Quoter’s ability to measure quality assurance, such statements will be evaluated accordingly.
Technical will be evaluated using the following standards in Table 1:
Table 1
Technical Ratings
Description
Outstanding
Quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Established team has an extensive background in designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project. Proposal includes a well-thought-out quality assurance approach.
Good
Quotation meets requirements and indicates a thorough level of expertise and understanding of the requirements. Established team has background in designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project. Proposal includes a solid quality assurance approach. Strengths outweigh any weaknesses. Risk of unsuccessful performance (quality assurance) is low.
Acceptable
Quotation meets requirements and indicates an adequate level of expertise and understanding of the requirements. Established team has background in designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project. Proposal quality assurance is adequately addressed, but not specific. Strengths and weaknesses are offsetting or will have little or no impact on task order performance. Risk of unsuccessful performance is moderate.
Marginal
Quotation does not demonstrate an adequate approach and understanding of the requirements. Established team has very limited background in designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project. Proposal quality assurance is flawed or is too vague for Government to determine acceptability. Riks of unsuccessful performance is high.
Unacceptable
Quotation does not meet requirements and contains one or more deficiencies. Appropriate team has not been established, or established team does not have sufficient background in designing, installing, and proving out modern, turn-key manufacturing systems similar to the size and scope of this project without significant government oversight. No Risk of unsuccessful performance is high. If this criterion is Unacceptable, additional factors will not be evaluated and the Quotation is not eligible for award.
Definitions
Strength
Strength is defined as a particular aspect of the Quoter’s submission that has merit or exceeds specified performance capability requirements in a way that will be advantageous to the Government during task order performance.
Weakness
Weakness is defined as any flaw in the Quotation that increases the risk of unsuccessful task order performance.
Deficiency
Deficiency is defined as any material failure of a Quotation to meet a Government requirement or a combination of weaknesses in a Quotation that increases the risk of unsuccessful task order performance to an unacceptable level.
FACTOR 2: PRICE
The Government will evaluate Factor 2- Price, for the following:
Compliance: Quotations will be evaluated for compliance based upon the submission requirements contained in the solicitation.
Price Reasonableness: The Quoter’s Price Quotation will be evaluated to determine reasonableness. In accordance with FAR 31.201-3, a price is reasonable if, in its nature and amount, does not exceed that which would be incurred by a prudent person in conduct of competition business.
Total Price is calculated as the sum of CLIN 0001, CLIN 0002, and CLIN 0003.
LISTING OF ATTACHMENTS
Enclosure 01 - Building 126 Power
Enclosure 02 - Building 125 Layout
Attachment 0001 – Statement of Work; Revised July2024
Attachment 0002 – Price Sheet
Attachment 0003 – FAR 52.204-24
Attachment 0004 – FAR 52.212-3 Alt 1
Attachment 0005 - Solicitation Provisions & Clauses
Attachment 0006 - 126 Data Collecting
Attachment 0007 - QA's; 13AUG2024
DEADLINE FOR SUBMISSION
Offers are due on 23 August 2024 no later than 05:00 PM Central Time. No further extensions will be allowed.
Offers shall be submitted in the following way:
Electronically via email to the Contract Specialist, Bridget Garnica at bridget.m.garnica.civ@army.mil and Contracting Officer, Bryce Willett at bryce.t.willett.civ@army.mil. Offerors shall include “W519TC24QMODE Response – [Insert Offeror’s Name]” within the Subject line.
QUESTIONS
Questions shall be submitted in the same manner as quotes; electronically via email to the Contract Specialist and Contracting Officer listed above.
**Note: Interested offerors must submit any questions concerning this solicitation at the earliest time possible, to enable the Buyer to respond. Questions not received 72 hours prior to close of the solicitation may not be considered.
End of Addendum 52.212-1
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The purpose of this Amendment 0001 is to extend the closing date from 03 June to 10 June 2024 to allow additional time to submit a quotation. In addition, the place of performance was updated to reflect Crane, Indiana. All other terms and conditions of this solicitation remain the same.
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The purpose of this Amendment 0002 is to incorporate an optional pre-award site visit. This site visit is NOT mandatory. A scheduled site visit is planned for one of the two days next week, 11-12 June 2024 at Crane Army Ammunition Activity. If you plan on attending the site visit, please provide a response via email to the following contract specialist, Bridget Garnica, at bridget.m.garnica.civ@army.mil, and contracting officer, Bryce Willett, at bryce.t.willett.civ@army.mil by COB Friday, 07 June 2024. Further information regarding the site visit will be provided to those that provide a response via email.
In addition, the closing date for this solicitation has been extended to 21 June 2024. Quotes shall be received no later than 12:30 PM Central Time, 21 June 2024.
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The purpose of this Amendment 0003 is to extend the closing date from 21 June to 28 June 2024 to allow additional time to answer vendor questions and allow sufficient time to submit a quote. All other terms and conditions of this solicitation remain the same.
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The purpose of this Amendment 0004 is to re-open the solicitation due to a change in the requirement package. Please read the new description, view Enclosures 01 and 02, and Attachments 0001 through 0005. Quotes shall be received no later than 16 August 2024.
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The purpose of this Amendment 0005 is to incorporate a few questions and answers, listed as Attachment 0007 dated 13 August 2024. In conjunction with Attachment 0007 is Attachment 0006 – 126 Data Collecting. No further questions are allowed. In addition, the closing date for this solicitation has been extended to 23 August 2024. Quotes shall be received no later than 5:00 Central Time, 23 August 2024. All other terms and conditions of this solicitation remain the same.
