A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase Order in response to Request for Quote (RFQ) RFQ-24-036.
C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04, 05/01/2024.
D. This RFQ is issued as “100% Buy Indian/Small Business.” The associated NAICS Code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors, with a small business standard of $19.0.
E. The quoted unit pricing must be “all-inclusive” (to include but not be limited to travel, lodging, per diem, fringe benefits, and federal, state, and local taxes), plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.
BRAND NAME/EQUAL
Complete the attached Bid Schedule:
Total Amount of Attached Bid Schedule: $: ______________________
F. To provide Duct Cleaning.
G. To be provided for the Pine Ridge Service Unit (PRSU), Pine Ridge IHS Hospital, Pine Ridge, South Dakota, 57770. Delivery Location: Pine Ridge IHS Hospital, East Highway 18, Pine Ridge, South Dakota. The period of performance will be 180 days from Notice to Proceed.
H. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (September 2023).
Quotes shall be submitted on company letterhead stationery, signed and dated, and they shall include:
1. Solicitation number RFQ-24-036;
2. Closing Date: May 23, 2024 at 12:00 pm CDT;
3. Name, address, and telephone number of company and email address of contact person;
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the solicitation requirements. This may include product literature or other documents, if necessary;
5. Price and any discount;
6. “Remit to” address, if different than mailing address;
7. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
8. Acknowledgment of Solicitation Amendments (if any issued);
9. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, and other relevant information);
10. A statement specifying the extent of agreement with all terms, conditions, and provisions of the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
I. Basis of Award is Lowest Price Technically Acceptable (LPTA). The Government intends to select ONE contractor to award this effort. The proposals will be initially evaluated by the lowest price, and if the lowest priced proposal submitted is found to be technically acceptable, no other proposals will be evaluated, and an award will be made to the lowest priced, technically acceptable offeror. However, if the offeror's lowest-priced proposal is not found technically acceptable, the next offeror's lowest-priced proposal will be evaluated until the lowest-priced, technically acceptable proposal is found. The Government intends to evaluate offers and awards without discussions. The Government reserves the right to ask for clarifications from the lowest‐priced offeror being evaluated without approaching other offerors. The Government reserves the right to enter negotiations with the lowest‐priced offeror being evaluated without approaching other offerors.
• Shall provide the items in the Specifications Listings: Brand Name/Equal Buy.
• Ability to meet the Delivery Schedule.
• Complete and fill out the Indian Firm Representation Form/Specifications Price Lists for all items.
J. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (February 2024). See attachment for full text. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.
K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (November 2023). Applied to this acquisition, and it’s incorporated by reference.
L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (February 2024). See attachment for full text.
M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation
(HHSAR) applicable clauses included below.
N. Offers will be accepted electronically; submit via email to the following:
Great Plains Area Indian Health Service
Attn: David Jones, Contract Specialist
115 4th Ave. SE, Room 309
Aberdeen, SD 57401
Email david.jones@ihs.gov
Questions regarding this solicitation must be submitted in writing by email by May 16, 2024, 12:00 pm CDT.
Contractors will need a UEI and TIN number and be registered with the System for Award Management at www.sam.gov.
Acceptance Period: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the Government.
The quotation must set forth full, accurate, and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced. All required information must be submitted to be considered responsive and eligible for award.
No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the contract. It shall be the contractor's responsibility to notify the acquisition official if there is a change in provider.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing,” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
