Sources Sought Template THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the Boise VA Medical Center (BVAMC): BVAMC has a need for Purchase and installation of a SCIREQ Scientific flexiVENT system. PERFORMANCE WORK STATEMENT (PWS) 1. Contract Title Purchase and installation of a SCIREQ Scientific flexiVENT system 2. Background BVAMC Research Service is planning to purchase a SCIREQ Scientific flexiVent FX Complete System Solution (Module 3 (60-240g) to expand its recombinant protein production capabilities. Included in the purchase is the on-site installation and training of the instrument. 3. Scope The site of the installation will be in Research Services, building #109, 134A. The contractor will be responsible for the delivery and set up of the instrument. 4. Specific Tasks 4.1. The contractor will be responsible for the on-site delivery, unpacking and installation of a functioning instrument Included in the purchase: flexiVent FX Complete System Solution (Module 3 (60-250g) flexiVent FX FEV Extension (Hamaster FEV) flexiVent FX Premium Care Package (Module 3 (60-240g) flexiVent FX Premium Care Forced Expiration Extension (Hamster FEV) 4.2. The contractor will be responsible for training the staff on the proper operation of the system 4.3. The contractor will be required to work during normal hours to accommodate the Boise VA Medical Center Research Service s schedules. Normal hours are defined as Monday through Friday, 8:00 AM to 4:30 PM. All visits must be scheduled in advance with Research. 5. Performance Monitoring (if applicable) The point of contact (POC) will be a Research staff member who will be an end-user of the system. The POC will escort the contractor while on the premises and will be available to respond to inquiries by the contractor. The contractor will review all services performed on the instrument with the POC. The POC will then confirm that the instrument is working properly upon completion of work by the contractor. Mathieu Hauser, will serve as the POC. 6. Security Requirements The contractor employee(s) will not have the need access to a VA system or VA sensitive information. The SCIREQ Scientific flexiVent FX Complete System Solution (Module 3 (60-240g) is a stand-alone instrument requiring no VA Network access. The C&A requirements do not apply, and a Security Accreditation Package is not required. The contractor employee will be required to pre-schedule the installation visit and any necessary subsequent service visits with Research. While on the premises for service calls, the contractor will be escorted by a VA employee. No background investigation is required. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) No GFE or GFI will be needed or provided, and the contractor does not require access to any additional equipment or materials. 8. Other Pertinent Information or Special Considerations The contractor possesses the specific expertise required install and perform warranty work on the controller. a. Identification of Possible Follow-up Work. If any unforeseen issue(s) arise during installation or during the one-year warranty period. b. Identification of Potential Conflicts of Interest (COI). It has been determined by the COR that no conflict of interest exists with the purchase contract. c. Inspection and Acceptance Criteria. With the contractor present, the POC will verify that the contractual work has been accomplished, sign the appropriate documentation, and forward the signed documentation to the COR. No invoices will be authorized for payment until the contracted services have been rendered. 9. Risk Control The Research building 117 is designated as a BSL-2 facility. The rooms are marked to denote specific hazards that are currently in use. In the rooms where the work will be performed, the PPE requirements will be noted, as per policy. PPE is available. Additionally, there are no patients, nor patient care in the research buildings. 10. Place of Performance Boise VAMC Research Building #109, 134A 500 W. Fort Street Boise, ID 83702 11. Period of Performance The warranty period will be for 1 year starting from the day of the completion of the installation of the system. 12. Delivery Schedule POW Task# Deliverable Title Format Number Calendar Days After Delivery & Installation 1.1 Delivery and installation of the instrument Contractor-determined format indicating receipt of properly functioning instrument signed by POC 1 copy to COR Delivery date to be determined after contract is awarded 1.2 Warranty work performed, if necessary Contractor-determined format indicating receipt of warranty services signed by POC 1 copy to COR Within warranty period of 365 days (1 yr) after installation Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Nazanin Kreiner at nazanin.kreiner@va.gov no later than May 22, 2024, 5:00PM MDT. No telephone inquiries will be accepted. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Any Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov). Only authorized representatives/providers of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 334516 Size Standard: 1,000 employees is applicable to determine business size standard. Any questions or concerns may also be directed via email to Nazanin Kreiner at nazanin.kreiner@va.gov. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
