AMENDMENT 0003:
The purpose of this amendment it to extend the closing date to 06/26/2024 12pm and provide government responses to industry questions.
AMENDMENT 0002:
The purpose of this amendment is to issue Industry Questions and Government Responses. All other terms and conditions remain the same.
AMENDMENT 0001:
This amendment is to provide answers to questions.
ORIGINAL POSTING:
N0016424R1025 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR MULTI‐ DISCIPLINE ARCHITECT‐ENGINEER (A‐E) SERVICES IN SUPPORT OF NAVAL SURFACE WARFARE CENTER CRANE DIVISION (NSWC CRANE) FACILITIES PROJECTS AT NAVAL SUPPORT ACTIVITYS CRANE (NSA CRANE), CRANE, INDIANA AND LAKE GLENDORA TEST FACILITY (LGTF), SULLIVAN IN.
Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO DOWNLOAD.
Related Notices: N0016422SNB83, N0016424SNB55
Background:
The Naval Surface Warfare Center Crane Division (NSWC CRANE) requires A-E services in support of various projects at NSA CRANE and LGTF. This procurement will result in one Single-Award IDIQ contract for multi‐discipline A‐E services for planning, design, construction, evaluation of new construction, and renovation projects. These services will be procured in accordance with 40 United States Code (USC) Chapter 11, Selection of Architects and Engineers, as implemented by Federal Acquisition Regulation (FAR) Subpart 36.6. The IDIQ contract will be for a five-year ordering period. This is a five-year contract, with no option years. The maximum value for the contract term, including all awards, shall not exceed $12,000,000. There will be no minimum dollar limit per order and the maximum dollar limit per order will be $5M in compliance with the $9M FY24 NDAA prescription. The guaranteed minimum for the contract ordering period is $5,000 and will be satisfied by simultaneous award of the initial task order with the basic contract. Firm‐Fixed Price Task Orders will be negotiated at the Task Order level. In accordance with FAR 15.404-4(c)(4)(i)(B), the contract price or the estimated cost and fee for production and delivery of designs, plans, drawings, and specifications shall not exceed six (6) percent of the estimated construction cost of the public work or construction, excluding fees.
There will be no minimum dollar limits per task order. The estimated award date is May 2025.
This proposed contract is anticipated to be a Small Business Set-aside. The North American Industry Classification System (NAICS) Code is 541330, Engineering Services, and the Small Business size standard is $25,500,000. The Product and Services Code (PSC) is C219 Architect and Engineering- General: Structural Engineering. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria included herein.
Comprehensive A‐E services are required for the new construction, repair, replacement, demolition, alteration, and/or improvement of facility projects. Projects may include single or multiple disciplines, such as: structural, civil, mechanical, electrical, architectural, planning, environmental, fire protection, cost estimating, and/or geotechnical. The types of projects may include: building renovations; building additions; site work required to support new work; new construction; parking areas; foundations; retaining walls; failure investigation including destructive and non‐destructive testing; seismic evaluation and design; progressive collapse analysis; blast resistant design; structural engineering investigations; utility systems including sanitary and storm; water systems; electrical power systems, storm water management; surveying; pavement design; and civil engineering studies.
The selected offeror will be solely responsible for the designs produced on the resulting task order contracts and will be recorded as the designer of record. The successful offeror shall also be accountable and responsible for contributions to Design-Build RFP preparation and all other requirement submittals to the Government.
In accordance with FAR 36.604 and the supplements thereto, and upon final acceptance or termination, all task orders above $35,000 will receive a performance evaluation. A performance evaluation may be prepared for lesser task orders and interim performance evaluations may be prepared at any time. Performance evaluations will be maintained for use in future source selections for Architect-Engineer Services.
Performance Location(s):
Crane, Indiana
Sullivan, Indiana
Requirements:
For complete details on this requirement See Attachment 1, “Statement of Work (SOW).” Specific types of A‐E services that may be required under this contract include:
- Facility planning and project development: Services may include work such as the following: Prepare master plans, project/site plans for proposed facility/infrastructure projects. Facility planning may be requested for renovation, addition, repair and new construction projects.
- Development of Design‐Bid‐Build (DBB) packages: Services may include preparation of drawings and specifications for renovation, addition, repair or new construction projects. Design meetings with the government may be required in order to agree on design solution(s) that meet the government’s project requirements. Electronic document delivery details will be specified at the order level. Electronic delivery shall include both .pdf and .dwg formats.
- Development of Design‐Build (DB) Request for Proposal (RFP) packages: Services may include working with a construction manager as part of a design-build team to prepare drawings and specifications for renovation, additions, repair or new construction projects. Design meetings with the government may be required in order to agree on design-build solution(s) that meet the government’s project requirements. Electronic document delivery details will be specified at the order level. Electronic delivery shall be include both .pdf and .dwg formats.
- Preparation of cost estimates using unit guidance, parametric methodologies, and detailed cost estimating: Services may include preparing cost estimates to include rough order of magnitude through construction working estimates for renovation, addition, repair and/or new construction projects based on prepared design documents, as called out in the Task Order.
- Development of alternatives and economic analysis: Service may include providing alternate design solutions and associated economic impacts for renovation, addition, repair or new construction projects.
- Condition assessment: Services may include performing studies of existing buildings and/or components of buildings to validate existing conditions that may then be used to inform future proposed design solutions. Site visits may be required to document existing facility/infrastructure conditions.
- Field investigations (including utility and geotechnical): Services may include conducting field surveys/investigations of existing sites, buildings or specific components of a building (i.e., HVAC or electrical systems) in order to document current status of a facility’s infrastructure. The results of any field investigations may then be used to assist with the preparation of design documents for a particular project.
- Surveying and mapping: Services may include surveying and/or mapping of existing or proposed sites for a new construction project or building addition. Survey work may be required in order to document existing site conditions to support site/civil design solutions.
- Preparation of engineering evaluations: Services may include performing engineering calculations to support civil, mechanical, electrical, plumbing or fire protection design solutions.
- Incorporation of sustainable engineering design practices: Services may include incorporation of design principles for renovation, addition, repair and/or new construction projects to support sustainable design solutions and/or Leadership in Energy and Environmental Design (LEED) certification.
- Consultations: Services may include collaborating with other specialty design professionals to offer and propose design solutions required to respond to unique project requirements.
- Energy computations: Services may include preparation of energy calculations to verify proposed design solutions comply with required building codes, federal, state and/or local energy requirements.
- Geotechnical investigations: Services may include conducting soil boring testing in order to identify minimum design requirements for new construction projects or building additions.
- Obtaining permits and regulatory approvals: Services may include submitting design documents to local, state and/or federal jurisdictions for review and approval prior to proceeding with renovation/construction work.
- Environmental investigation and consultation: Services may include providing design services required to meet environmental/EPA regulations on facility/infrastructure projects and providing consultation(s)/collaboration with the government to discuss acceptable environmental design alternatives and solutions.
- Review of construction contractor submittals: Services may include review of project submittals (such as product data or product samples) in order to validate proposed materials/products comply with design drawings and/or specifications.
- Field consultation and inspection during construction: Services may include responding to contractor Requests for Information (RFIs) during construction in order to address design questions that may arise during construction/renovation projects.
- Commissioning: Services may include supporting the commissioning process by attending commissioning meetings in order to validate engineered design solutions are incorporated into the project in accordance with design specifications.
- Operation and Maintenance Support Information (OMSI): Services may include providing the government with O&M documentation and training, where applicable, based on the final design solution and construction. Electronic document delivery details shall be included with each order. Electronic delivery shall include both .pdf and .dwg formats.
- As‐built drawing preparation: Services may include updating design documents including drawings and specifications to accurately reflect construction field changes and document final as-built construction/renovation projects. Electronic document delivery details shall be included with each order. Electronic delivery shall include both .pdf and .dwg formats
- Functional Analysis Concept Development (FACD)/design charrette/other design and construction related workshops and meetings: Contractor shall attend design meetings to collaborate with government representatives to consider design options and build consensus regarding preferred design solution(s). Contractor shall provide meeting minutes (CDRL A005).
Document Deliverable Requirements:
CDRL - DID Number - DID Title - DID Description/Scope - Deliverable Schedule
A001
DI-MISC-80508B
Technical Report
Study/Services
Studies and Specifications
At Milestone/ ASREQ
A002
DI-FNCL-81116 NOT 2
Manhour Estimate, Technical Cost Proposals
Manpower and cost estimate to implement the statement of Work (SOW)
At Milestone
A003
DI-MGMT-80061A NOT 2
Engineering and Technical Services Accomplishment Report
Production Report
Weekly
A004
DI-MISC-81274 NOT 2
Environmental Permits
Outlines submittal procedures to be applied to ALL permits
ASREQ
A005
DI-ADMN-81250C
Meeting Minutes
Meeting Minutes
2 days after Meeting
A006
DI-MGMT-81597
Personnel Resumes
Contractor’s Personnel Roster with relevant qualifications and certifications
Post Award Kickoff
A007
DI-MGMT-80507
Project Planning Chart
Schedule
Post Award Kick off
A008
DI-ADMN-81249C
Meeting Agenda
Meeting Agenda
1 day before meeting
A009
DI-FACR-82278
Installation Design Package
Designs and Drawings
ASREQ
Other Special Considerations:
As defined by Paragraph 1‐5 of United Facilities Criteria (UFC) 3‐ 600‐01, Fire Protection Engineering for Facilities, this contract requires the services of a licensed fire protection engineer or Consultant.
Asbestos and/or lead‐based paint assessments may be required on this contract to determine the presence of hazardous material during removals/demolition or at utility points of connections. Work on and around waterfront structures, including under deck and underwater, and work in confined spaces may be required on this contract. A‐E firms must be able to accept work that involves asbestos, lead paint, Poly‐Chlorinated Biphenyls (PCBs), and other hazardous materials, work on and under waterfront structures, and in confined spaces.
All engineering and design services shall comply with the most current edition of Facilities Criteria (FC) 1‐300‐09N Design Procedures, and other requirements as indicated on the Whole Building Design Guide (WBDG) Web Site (www.wbdg.org). The selected A-E Contractor shall have online access to web‐based support programs capable of creating Auto-CAD documents for Government review, and email via the internet for routine exchange of correspondence. The selected A-E Contractor shall submit and maintain an A‐E Accident Prevention Plan (APP) in accordance with U.S. Army Corp of Engineers (USACE) EM 385‐1‐1 for each project on this contract and Activity Hazard Analysis (AHA) for each in‐field action. Key personnel, including Consultants, must be U.S. citizens.
A‐E firms are advised that the selected firm, its subsidiaries or affiliates, and its Consultants which design, prepare, or provide engineering services in support of construction contract documents cannot provide construction services for the same contract. This includes concept design, preparation of project programming documents (DD Form 1391), facility siting studies, environmental assessments, geotechnical services, engineering studies and services, design‐build Request for Proposals (RFPs), or other activities that result in identification of project scope and cost. The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including H-209-H003, Required Disclosure of Organizational Conflict of Interest (NAVSEA) (NOV 2022). The prime firm for this contract will be required to perform throughout the contract term.
In accordance with FAR 19.505, the concern will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the concern's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.
SUBMISSION REQUIREMENTS:
SUBMISSION REQUIREMENTS - SF 330 Part I
Typed, 12 point Times New Roman, shall not exceed 100 single‐sided 8.5 by 11 inch pages
Criterion
Criterion Title
Criterion Requirements
Criterion 1
Specialized Experience
SF 330, Part I, Section F - Minimum of three (3) and maximum of five (5) projects completed (project completion to be defined as receiving final design acceptance from client) within the past seven (7) years
Criterion 2
Professional Qualifications and Technical Competence
SF 330, Part I, Section E – Resumes for all proposed Key Personnel that illustrate experience in the type of work proposed under this contract. Resumes are limited to three pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past 10 years) project‐specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. Indicate participation of Key Personnel in example projects in the SF 330, Part I, Section G.
Criterion 3
Past Performance
Submit a completed CPARS/ACASS/PPQ evaluation for each project under Criterion 1
Criterion 4
Quality Control
Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures.
Criterion 5
Program Management and Capacity
1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization.
2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period.
3. Describe the firm’s ability to sustain the loss of Key Personnel while accomplishing work within required time limits, to ensure continuity of services and ability to meet surges in unexpected project demands and ability to adhere to schedules and budgets.
Criterion 6
Knowledge of General Geographic Area
1. Indicate location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members.
2. Provide a narrative describing the team’s knowledge and previous experience of the primary geographic areas to be covered by this contract.
3. Provide a narrative to describe the team’s ability to provide timely response to requests for on‐site support.
Criterion 7
Volume of Work
Firms SHALL NOT submit data for this factor.
A‐E firms desiring to be considered for this contract shall submit a completed SF 330 package by DOD SAFE to the Contracting Officer and the Contract Specialist. The SF 330 shall be typed, 12 point Times New Roman. Part I shall not exceed 100 single‐sided 8.5 by 11 inch pages (the 100 page limit does not include the first eight (8) instructional pages of the SF 330, Individual Subcontracting Reports (ISRs) or certificates/licenses, nor does the page limit include cover sheets or dividers, provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. Introductions shall be included in Sections E and F. A-E firm submissions shall include its Unique Entity Identifier (UEI), Commercial and Government Entity (CAGE), and Taxpayer Identification Number (TIN) numbers in Block 30 of the SF 330.
SUBMISSIONS TO THIS PROPOSAL ANNOUNCEMENT MUST BE SUBMITTED ELECTRONICALLY THROUGH DOD SAFE. No paper copies, email, CD-ROMs or facsimile submissions will be accepted. Electronic Proposal Submission is required through the Army’s Electronic File Sharing Service, DOD SAFE (https://safe.apps.mil). The DOD SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for DOD SAFE. Authentication is handled via email.
Anyone has access to DOD SAFE and the application is available for use by anyone. The DOD SAFE “Getting Started Guide” has information on how to utilize the system (https://safe.apps.mil/about.php). Instructions for uploading are as follows:
- Send an email to the Contracting Officer and Contract Specialist to receive the link to drop off your proposal. This will need to be completed five (5) business days prior to the proposal due date.
- Contract Specialist, Aaron Hohl, aaron.m.hohl.civ@us.navy.mil
- Contracting Officer, John Latta, john.c.latta3.civ@us.navy.mil.
- You will receive an email with the link to submit your drop off. The link will be provided no later than two (2) business days prior to the proposal due date.
- Short Note to the Recipients: Click the Add Files or Drag and Drop your files. For file description, enter N0016424R1025-FIRMNAME.
- Click Upload button to send documents.
- Guest Users will need to check their email to verify their email address before the recipients will be notified. (Government-issued Common Access Cards (CACs) are not required).
File Size Limitations: offerors are advised to follow the DOD SAFE instruction for uploading files. DOD SAFE supports delivery up to 8GB. If needed, Offerors are advised to break the files down to smaller sections in order to upload it to the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.
File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention:
- XXX- FIRMNAME- VOLUME I
- XXX- FIRMNAME- VOLUME II
Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description. Please see examples above.
File Organization: Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 12 or larger. Pages shall be letter sized (larger page sizes (such as 11x17 foldouts, etc.) will be counted as one page. Proposals shall be in narrative format, organized, and titled so that each section of the proposal follows the order and format of the criterion. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each factor.
Upload Completion and Deadline: Interested offerors shall submit proposals no later than the date and time specified in this synopsis. The time and date of the proposal receipt will be upload completion/delivery time and date recorded within DOD SAFE site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes- this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.
Electronic Files: Files shall be in their native format (i.e .,.docx, .xlsx, .ppt, etc.), or if in .pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulars shall be unlocked).
All Contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site: https://www.sam.gov. The technical data package may contain information that is export controlled. Only those companies that have completed DD Form 2345 and are certified under the Joint Certification Program (JCP) in an active status are authorized to receive export controlled information. Additional information about JCP is available at https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/.
Offerors shall restrict the disclosure or use of its proposal, (and) a proper legend must be included on materials provided. Individual subcontractor/vendor proprietary information may be submitted separately. In addition, if proposal volumes include technical requirements that have been identified as CUI, the markings shall apply to the technical information included in the technical volume.
Offeror shall mark proposal documents as CUI in accordance with NIST SP 800-171. Possible categories for use include but are not limited to the following:
CUI Category: General Proprietary Business Information
https://www.archives.gov/cui/registry/category-detail/proprietary-business-info.html#authority-list
Banner Marking for Specified Authorities: CUI//SP-PROPIN
Banner Marking for Basic Authorities: CUI
Category Description:
Material and information relating to, or associated with, a company's products, business, or activities, including but not limited to financial information; data or statements; trade secrets; product research and development; existing and future product designs and performance specifications.
*At a minimum technical proposals shall safeguard in accordance with markings and distributions statements on all technical documents within the solicitation (SOW, specification, drawings, etc.).
CUI Category: Controlled Technical Information*
https://www.archives.gov/cui/registry/category-detail/controlled-technical-info.html#authority-list
Banner Marking: CUI//SP-CTI
Category Description:
Controlled Technical Information means technical information with military or space application that is subject to controls on the access, use, reproduction, modification, performance, display, release, disclosure, or dissemination. Controlled technical information is to be marked with one of the distribution statements B through F, in accordance with Department of Defense Instruction 5230.24, "Distribution Statements of Technical Documents." The term does not include information that is lawfully publicly available without restrictions. "Technical Information" means technical data or computer software, as those terms are defined in Defense Federal Acquisition Regulation Supplement clause 252.227-7013, "Rights in Technical Data - Noncommercial Items" (48 CFR 252.227-7013). Examples of technical information include research and engineering data, engineering drawings, and associated lists, specifications, standards, process sheets, manuals, technical reports, technical orders, catalog-item identifications, data sets, studies and analyses and related information, and computer software executable code and source code.
Category Marking:
CTI
*At a minimum technical proposals shall safeguard in accordance with markings and distributions statements on all technical documents within the solicitation (SOW, specification, drawings, etc.).
CUI Category: General Procurement and Acquisition
https://www.archives.gov/cui/registry/category-detail/procurement-acquisition.html#authority-list
Banner Marking: CUI//SP-PROCURE
Category Description:
Material and information relating to, or associated with, the acquisition and procurement of goods and services, including but not limited to, cost or pricing data, contract information, indirect costs and direct labor rates.
Category Marking:
PROCURE
CUI Category: Source Selection
https://www.archives.gov/cui/registry/category-detail/source-selection
Banner Marking for Specified Authorities: CUI//SP-SSEL
Banner Marking for Basic Authorities: CUI
Category Description:
Per FAR 2.101: any of the following information that is prepared for use by an agency for the purpose of evaluating a bid or proposal to enter into an agency procurement contract, if that information has not been previously made available to the public or disclosed publicly: (Items 1-10).
Category Marking:
SSEL
Each Volume submitted shall be properly marked with at a minimum SSEL as follows:
- A cover page including the “CUI” marking in the Header and Footer as required, as well as the required CUI designator block if the volume contains CUI. This designator block shall be included at the bottom right portion of the cover page and read as follows:
Controlled By: Department of the Navy
Controlled By: NSWC Crane Code 02
CUI Category: PROPIN/CTI/PROCURE/SSEL
Distribution/Dissemination Control: FEDCON
POC: NSWCCR 0253 Branch Head
- All subsequent pages of the document shall include the “CUI” marking in the Header and Footer. If other information is included in the header or footer, the "CUI" marking shall be centered on its own line within the header and footer.
In accordance with the Federal Acquisition Regulations (FAR) 36.601‐4(b), the A‐E firm must be a professional A-E firm permitted by law to practice the professions of architecture or engineering in the state of Indiana. Furthermore, the firm must hold a current and active license in the state of Indiana as well as currently employ at least two (2) state of Indiana registered A-E professionals. A-E firms shall provide proof that the firm is permitted by law to practice the professions of architecture and engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof will result in a firm’s elimination from consideration.
Firms who are offering as a Joint Venture (JV) should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement will result in the firm’s elimination from further evaluation. Additionally, JV firms should include the following JV specific information and documentation: CAGE, UEI, location, immediate owners with percentages of ownership, responsible manager name and company affiliation, Small Business Administration (SBA) approval of mentor-protégé agreement (if applicable), JV compliance certificate from the protégé (if applicable), and an organization chart which depicts relationships within the JV.
If an SF 254/SF 255 is submitted for this request, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).
Interested firms shall submit proposals to BOTH the Contract Specialist and the Contracting Officer via DOD SAFE.
SF 330 submissions are due no later than 21 June 2024 at 12:00 pm (EST). Late responses will be handled in accordance with Federal Acquisition Regulations (FAR) 52.215‐1. The points of contact for this acquisition are Contract Specialist, Aaron Hohl, at aaron.m.hohl.civ@us.navy.mil and John Latta, Contracting Officer, at john.c.latta3.civ@us.navy.mil.
Inquiries concerning this procurement should reference the solicitation number (N0016424R1025) and title and be forwarded via email to the points of contact identified above. Questions pertaining to this requirement are due no later than fourteen (14) days after posting of this requirement in SAM.gov.
LIST OF ATTACHMENTS:
- Statement of Work (SOW)
- CDRLs
- Past Performance Questionnaire (PPQ)
- Key Personnel Criteria
- DD 254
SELECTION CRITERIA:
Firms responding to this special notice will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria.
Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Evaluation criteria (1) through (4) are considered most important and are equal among themselves; criteria (5) through (6) are less important and are equal among themselves; criteria (7) will only be used as a tie‐breaker among technically equal firms. Specific selection criteria include:
-
- Specialized Experience
- Professional Qualifications and Technical Competence
- Past Performance
- Quality Control
- Program Management and Capacity
- Knowledge of General Geographic Area
- Volume of Work (No Data Submission Required)
Criterion 1 —Specialized Experience (SF 330, Part I, Section F):
Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in:
- Infrastructure/facility design utilizing the following criteria, including, but not limited to, Unified Facilities Criteria (UFCs) and Military Standard (MILSTD);
- Conducting on‐site design development workshops, charrettes, functional analysis, schematic design, or space programming, including supporting budgetary or parametric cost estimating;
- Demonstrated ability to design to project budget and schedule;
- Experience preparing design‐bid‐build;
- Experience preparing design‐build RFP packages; and
- Designing projects in accordance with DoD, Navy, or other Government agencies’ criteria.
- Use of SpecsIntact for package generation and submittal to the Government
- Specialized Design Experience to include Antiterrorism Force Protection (ATFP), Seismic Design and Analysis, and Design of Secure Spaces
Firms may be considered more favorably under Criterion 1 by demonstrating the following:
- Demonstrated experience on military bases within the primary geographic area of the contract.
- Experience in the delivery of multiple types of A‐E services identified in the requirements above.
- Experience on multiple facility types, such as business, educational, industrial, assembly, health care, residential, storage, laboratory, and mixed-use occupancies, identified in the requirements above.
- Demonstrated experience using RSMeans-based (or equal) electronic cost estimating software.
- Demonstrated experience designing modifications to existing structures and developing construction phasing while associated facilities are required to remain in service.
- Demonstrated experience specific to Navy facility projects, illustrating the capability of the A‐E firm and individual design team members (A‐E staff, Key Personnel, Consultants) to work within the Navy project planning process including:
- DD Form 1391 development in the Navy’s Electronic Procurement Generator (EPG),
- DD Form 1391 validation procedures including cost validation.
- Demonstrated understanding of procedures and timely submission of base access documents in adherence with security, safety, environmental, and accident prevention regulations in order to support A‐E activities and maintain project schedules.
- Experience of A‐E firm and individual design team members (A‐E staff, Key Personnel, sub‐ consultants) with facilities located in historic areas that will require consultation with State Historic Preservation Officer (SHPO) throughout the design process.
Criterion 1 Submission Requirements:
Provide up to a minimum of three (3) and maximum of five (5) projects completed (project completion to be defined as receiving final design acceptance from client) within the past seven (7) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.
All projects provided in the SF 330 must be completed by the actual office/branch/regional office/ individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the UEI and CAGE along with each firm name in the SF 330 Part I, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e‐mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a Sub-contractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a Sub-contractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the firm will be eliminated from award consideration.
NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner, not to exceed a total of five (5) projects for both partners combined. Each partner within a JV may not be responsible for more than three (3) projects within the past performance submission. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.
Projects shall be submitted on the SF 330 at Part I, Section F and shall be completed projects. Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand‐alone contract award. Do not submit an IDIQ base contract as an example project. Instead, list relevant task orders or stand‐ alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.
All information for Criterion 1 shall be submitted in the SF 330, Part I, Section F. The Government will NOT consider information submitted in addition to Part I, Section F in the evaluation of Criterion 1.
Criterion 2—Professional Qualifications and Technical Competence (SF 330, Part I, Sections E & G):
Firms will be evaluated on professional qualifications, competence, and experience of the proposed Key Personnel in providing services to accomplish the tasks required under this contract, including participation in example projects in the SF 330, Part I, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in Key Personnel are:
- Project Manager, Registered Architect or Professional Engineer, 10 years
- Quality Control Specialist, Architect or Professional Engineer, 15 years
- Architect, Senior, Registered Architect, 15 years
- Architect, Junior, Registered Architect, 10 years
- Civil Engineer, Senior, Registered Professional Engineer, 15 years
- Civil Engineer, Junior, Registered Professional Engineer, 10 years
- Structural Engineer, Senior, Registered Professional Engineer, 15 years
- Structural Engineer, Junior, Registered Professional Engineer, 10 years
- Mechanical Engineer, Senior, Registered Professional Engineer, 15 years
- Mechanical Engineer, Junior, Registered Professional Engineer, 10 years
- Electrical Engineer, Senior, Registered Professional Engineer, 15 years
- Electrical Engineer, Junior, Registered Professional Engineer, 10 years
- Registered Communication Distribution Design (RCDD), 15 years
- Fire Protection Engineer, Registered Professional Engineer, 15 years
- Cost Estimator, Certified Cost Professional or equivalent, 15 years
Key personnel, including Consultants, shall be U.S. citizens.
Submissions must demonstrate Key Personnel relevant experience, formal education (e.g. Bachelor’s or Master’s degrees), and relevant Professional Development or Professional Certifications. See Key Personnel attachment for specific qualification criteria. If an offeror is unable to meet Key Personnel requirement list in its entirety, the Government still urges a response for consideration which illustrates the firm’s maximum personnel capabilities. If certain Key Personnel roles cannot be fulfilled, please indicate those role vacancies individually with a course of action for fulfillment.
Criteria 2 Submission Requirements:
SF 330, Part I, Section E – Provide resumes for all proposed Key Personnel that illustrate experience in the type of work proposed under this contract. Resumes are limited to three (3) single-sided pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines to include document/licensure numbers; cite recent (within the past 10 years) project‐specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. Indicate participation of Key Personnel in example projects in the SF 330, Part I, Section G. The firm must hold a current and active license in the state of Indiana as well as currently employ at least two (2) state of Indiana registered A-E professionals.
Offeror will not be permitted to simultaneously fulfill multiple roles with an individual on the same project. The individuals identified as Key Personnel on the SF330 may not have multiple duties or be “dual-hatted.” Offerors shall provide individual resumes in SF330 Section E for each of the individuals listed above.
Criterion 3—Past Performance (SF 330, Part I, Section H):
Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction.
Evaluating past performance and experience will include information provided in the Contract
Performance Assessment Reporting System (CPARS) / ARCHITECT-ENGINEER CONTRACT ADMINISTRATION SUPPORT SYSTEM (ACASS) or a completed Past Performance Questionnaire (PPQ) for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.
Criteria 3 Submission Requirements:
SUBMIT A COMPLETED CPARS/ACASS/PPQ EVALUATION FOR EACH PROJECT UNDER CRITERION 1.
Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1—Specialized Experience. Firms may also address any adverse past performance issues. Information for each past performance submission shall not exceed five single‐sided pages in total.
Offeror shall submit one (1) Past Performance Questionnaire provided as an attachment to this synopsis to each of its customer POCs identified in Criterion 1 for referenced projects with no CPARS/ACASS available. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC. A PPQ submission is not required for Criterion 1 projects accompanied by a CPARS/ACASS. However, a PPQ submission for every Criterion 1 project, including those with a CPARS/ACASS evaluation on record, would assist the Government in evaluation accuracy and is encouraged.
The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer and/or the point of contact identified in this announcement on or before the proposal due date. Electronic submission via encrypted e-mail by the customer is required.
Under no circumstances shall the questionnaires be returned to the Offerors after completion. Any information provided by the Offeror’s references is subject to verification/validation by the Government during the evaluation process. The Government may make contact and follow up with the listed references identified on the Contractor Past Performance Data documents/data. The Offeror may provide information on problems encountered on the identified contracts as well as the Offeror’s corrective actions. The Government reserves the right to solicit feedback beyond what is identified in the questionnaire.
Awards, letters of commendation, certificates of appreciation, etc., shall not be submitted and will not be considered in the evaluation.
Criterion 4—Quality Control Program (SF 330, Part I, Section H):
Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract and means of ensuring quality services from their consultants/subcontractors.
Criteria 4 Submission Requirements:
Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:
- Describe specific quality control processes and procedures proposed for this contract to achieve technical accuracy of and assurance of overall coordination of plans and specifications, and engineering and design services.
- Provide a quality control process chart showing the inter‐relationship of the management and team components.
- Identify the Key Personnel (submitted under Criterion 2—Professional Qualifications and Technical Competence) responsible for the quality control program and a description of their roles and responsibilities.
- Describe how the firm’s quality control program extends to management of Sub-contractors.
- Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF 330, Section F or how the plan will work if it has not been used previously.
Criterion 5—Program Management and Capacity (SF 330, Part I, Section H):
Firms will be evaluated on the firm’s ability to plan for and manage work under the contract and the capacity to accomplish the work in the required time.
Criteria 5 Submission Requirements:
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- Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff, Sub- contractors and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.
- Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the Key Personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for Key Personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.
- Describe the firm’s ability to sustain the loss of Key Personnel while accomplishing work within required time limits, to ensure continuity of services and ability to meet surges in unexpected project demands and ability to adhere to schedules and budgets.
Criterion 6— Knowledge of General Geographic Area (SF 330, Part I, Section H)
Firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Evaluation of firms will include consideration of their location within the general geographic area of the anticipated projects (primarily at Naval Surface Warfare Center Crane Division, Crane, IN).
Criteria 6 Submission Requirements:
- Indicate location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members.
- Provide a narrative describing the team’s knowledge and previous experience of the primary geographic areas to be covered by this contract.
- Provide a narrative to describe the team’s ability to provide timely response to requests for on‐site support. Provide timelines and examples of the team’s success in providing this response. Include both primary and sub‐contractor support as required. Teams with a demonstrated history of providing timely support may be considered more favorably.
Criterion 7—Volume of Work (SF 330, Part 1, Section H) (Tie-breaker)
In the event of a tie among equally rated firms, those firms will be evaluated in accordance with DoD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602‐1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DoD within the past twelve (12) months with the objective of effecting an equitable distribution of contracts among qualified A‐E firms including small, disadvantaged business firms, and firms that have not had prior DoD A‐E contracts.
Criterion 7 Submission Requirements:
Firms SHALL NOT submit data for this factor.
