A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355) & FAR 37.4, Non-Personal Health Care Services Contract (10 U.S.C. 2304 and 41 U.S.C 253). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
B. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Non-Personal Service Contract to provide Water Furnace parts for various size water furnaces, for the Maintenance Department at the Cheyenne River Health Center located in Eagle Butte, South Dakota. All orders may be submitted via email to Jordyn.Brown@ihs.gov
C. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 dated 05/22/2024
D. This is an “100% Indian Small Business Economic Enterprise Set-Aside” and the associated NAICS code is 333414 – Heating Equipment (except Warm Air Furnaces) Manufacturing with a small business Size Standard of 500 employees, Product Services Code, 4520 – Space and Water Heating Equipment.
E. The unit price must be all inclusive (to include but not limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive reasonable rates.
See Attached Pricing/Cost Schedule.
F. Description of Supplies: Include, Water Furnace parts for various size water furnaces, required by the attached Specification Sheet for the Cheyenne River Health Center, Eagle Butte, South Dakota.
G. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sept 2023), applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated; it shall include, at a minimum;
a. Solicitation number CRHC24-029
b. Closing Date: July 8, 2024 at 1:00pm MST
c. Name, address, telephone number of the offeror and email address of the contact person
d. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
e. Terms of any express warranty
f. Price and any discount terms
g. “Remit to” address, if different than mailing address
h. A completed copy of the representations and certifications at FAR 52.212-3
i. Acknowledgement of Solicitation Amendments, if issued
j. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, point of contact with telephone numbers and other relevant information); and
k. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
Basis of award is Lowest Price, Technically Acceptable, “LPTA” bid package. All of the above is required in order to be technically acceptable.
The clause 52.212-2. Evaluation – Commercial Services and Commercial Products (Nov 2021) applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror on which offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The following factors shall be used to evaluate offeror’s:
The Government will conduct a best value evaluation to determine offeror(s) for award. In doing so the Government may award to other than the highest technically rated proposal.
H. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Feb 2024), with its offer. The offeror shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov
I. The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition. See attachment for Full Text.
J. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders (Feb 2024) – See attachment for Full Text.
K. Attached are the Federal Acquisition Regulations (FAR) & Health and Human Services Acquisition Regulation (HHSAR) clauses that are applicable.
L. Submit proposal to:
Cheyenne River Health Center
Attn: Jordyn Brown
24276 166th Street, Airport Road
PO Box 1012
Eagle Butte, SD 57625
Email:Jordyn.Brown@ihs.gov
Questions in reference to this solicitation shall be submitted to the email address listed above. The last day to submit questions is June 21, 2024 at 1:00pm MST. No questions will be answered after this date/time. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors through a solicitation amendment.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system in compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.
