This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-24-2202868 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, May 22, 2024.
The North American Industry Classification System (NAICS) code for this procurement is 315990, Apparel Accessories and Other Apparel Manufacturing, with a size standard of 600 employees. The requirement is being competed with a brand name restriction, and without a small business set-aside.
The Laboratory of Virology (LV), at the DIR Rocky Mountain Laboratories in Hamilton, Montana, conducts innovative scientific research on viral agents requiring high or maximum containment (Biosafety Level-4) to understand transmission, pathogenesis, pathophysiology, and host immune responses, with the goal of developing diagnostics and countermeasures.
Due to the nature of work performed in the high containment lab at RML, positive pressure suits are necessary for the safety of the researchers. These suits need periodic replacement due to wear from chemical showers.
The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for the following Brand Name Supplies:
Requirement is for QTY-69 of Honeywell’s BSL-4 Suits Catalog #CC8486209-US-TGY with the following sizes and quantities:
• T1 small cuff (qty-2)
• T2 small cuff (qty-8)
• T2 XL Large cuff (qty-2)
• T2 XXL small cuff (qty-3)
• T2 XXL Large cuff (qty-4)
• T3 small cuff (qty-20)
• T3 Large cuff (qty-20)
• T3 XL Large cuff (qty-8)
• T5 XL Tall Large cuff (qty-2)
The brand name requirements are listed below:
- Suits shall be made of a material that is resistant to quaternary virucidal chemical showers on a daily basis.
- Each suit shall include an in-line HEPA filtration system that connects to a facility provided breathing air system via standard Parker quick connections.
- The suits must use the air provided at 60 PSI and utilize an internal suit air distribution system to deliver 25 cfm that is HEPA filter exhausted.
- Air hose hook up shall be on the right side.
- All seams shall be airtight and watertight.
- The suits’ feet must be stocking type that will fit into a shoe or boot.
- Noise level inside the suit must be below the OSHA standard (OSHA's permissible
- exposure limit (PEL) is 90) and allow clear communication over radio or phone by the user while in the suit.
Place of Performance: NIH, NIAID, Rocky Mountain Laboratories, 903 South 4th Street
Hamilton, MT, 59840
Delivery: Delivery is requested as soon as possible after receipt and acceptance of award.
QUOTE INSTRUCTIONS:
PLEASE INCLUDE COUNTRY OF ORIGIN, ESTIMATED TIME OF DELIVERY, AND
ALL APPLICABLE F SHIPPING CHARGES (Including customs fees if applicable)
All quotes shall include: price(s) (unit price, extended price, total price); documentation
demonstrating vendor is either the manufacturer or authorized distributor/reseller of the
product(s); confirmation of required delivery timeframe; point of contact: name, phone
number & email; UEI #; and Cage Code. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements. The Government may evaluate only those quotes that fully meet the requirements as outlined above and respond to the solicitation instructions and requirements. Failure to furnish a full and complete quote as instructed may result in the Vendor’s response being considered non-responsive and will therefore be
eliminated from further consideration and award. If a vendor quotes an OPEN MARKET
item, NIAID will only consider those which are clearly identified on the quote as Open Market. All or part of the successful vendor’s quote may be incorporated in any contract resulting from this solicitation. The successful vendor’s quote may be incorporated by
reference.
EVALUATION:
NIAID will evaluate all quotes to determine the most advantageous to the government. NIAID
will make that determination based on the capability of each vendor’s quote to provide all requested products/services, meet the brand name or equal salient characteristics, provide the
proposed products/service in a timely manner, warranty, past performance, and reasonable
price. All foreign offers will be evaluated in accordance with FAR Part 25.105. The
Government’s objective is to obtain the highest technical solution considered necessary to
achieve the project objectives with a reasonable price. In the event quotes are evaluated as
equal in non-price factors, price or cost will become a major consideration in selecting the
successful Vendor.
Award will be based on the capability of the item offered to meet the stated salient characteristics, the lowest price technically acceptable, includes the delivery, warranty, and
price.
SPECIAL NOTICE TO VENDORS:
Vendors are advised that the Government may share your information with non-government personnel who are assisting with the evaluation of quotes. The exclusive responsibility for
source selection will reside with the Government. By submitting your quote, you will be consenting to disclosure of your quote to non-government personnel for purposes of
evaluation.
PROVISIONS AND CLAUSES:
The government intends to award a single firm, fixed price purchase order as a result of this solicitation that will include the terms and conditions set forth herein.
By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:
The following FAR provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)
FAR 52.204-7 System for Award Management (OCT 2018)
(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)
FAR 52.204–26 Covered Telecommunications Equipment or Services-Representation
(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26
The following FAR contract clauses apply to this acquisition:
FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)
FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (MAY 2024)
*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
FAR 52.204-13 System for Award Management Maintenance (OCT 2018)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015)
52.252-2 -- Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Submission shall be received not later than June 21, 2024 @ 04:00 PM EST
Offers may be e-mailed to Rita Davis (E-Mail/rita.davis@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-24-2202868). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
All responsible sources may submit an offer that will be considered by this Agency.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Rita Davis @ rita.davis@nih.gov.
