561730 Tree Trimming and Removal - NWI

PERFORMANCE WORK STATEMENT

1. GENERAL DESCRIPTION:

This indefinite delivery and indefinite quantity contract’s scope of work pertains to tree trimming services for the NWIHCS (Grand Island and Omaha). The purpose of this contract is to establish price negotiations for the tree trimming services described below. The amount of each quantity of service item is unspecified.  

1. DELIVERABLES:

The contractor shall perform the raising of trees to a minimum of 10 feet from ground level for all below services CLINs, where applicable. The contractor shall remove any overhanging branches of any buildings on VA property, where applicable. Pruning services will include the removal of any nonessential branches (suckers) growing from the main branches. Below are service CLINs that will be individually bid upon by the contractor.

1. Tree Trimming
   1. Grand Island
      1.     1 tree approximately 70 ft tall or higher (0 min and max 25)
      2.     1 tree approximately 50 ft to 70 ft (0 min and max 20)
      3.     1 tree approximately 30 ft to 50 ft (0 min and max 50)
      4.     1 tree approximately 30 ft or less. (0 min and max 60)
   2. Omaha
      1.     1 tree approximately 20 ft to 30 ft (0 min and max 10)
      2.     1 tree approximately 10 ft or less to 20 ft (0 min and max 25)

1. Total tree removal with stump included. Dirt to be added back into open hole along with disposal of tree waste. The Contract shall repair any unintended damages to VA property when removing stumps.

1. Grand Island
   1. 1.     1 total removal of tree 50 to 70 ft tall (0 to max 3)      
      2.     1 total removal of tree 30 to 50 ft tall. (0 to max 3)
      3.     1 total removal of tree 20 to 30 ft tall. (0 to max 3)
      4.         b.     Omaha
      5.     1 total removal of tree 15 to 30 ft tall. (0 to max 3)
      6.     1 total removal of tree 15 ft or less. (0 to max 6)

1. Emergency Services. 1 total tree removal. (0 to max 2)
2. Emergency Services. 1 tree trimming. (0 to max 4)

1. PERFORMANCE LOCATION:
   1. Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Omaha Division Medical Center, 4101 Woolworth Avenue, Omaha, NE 68105
   2. Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Grand Island Division Medical Center, 2201 N Broadwell Ave, Grand Island, NE 68803
2. HOURS OF SERVICES:
   1. Normal Operational Hours (i.e., 06:00-17:00)
      1. Preventive maintenance services and inspections shall be performed on weekdays during normal business hours between 06:00 CST to 17:00 CST unless other arrangements have been made with the appropriate representatives.
      2. Normally, work will not be done on federal holidays.  A list of federal holidays is at Federal Holidays (opm.gov).
      3. Any work scheduled outside of normal operational hours must be arranged and approved by the Nebraska-Western Iowa VA Health Care System Engineering with at least 48 hours of advanced notice prior to work being performed.
      4. In the event of an emergency the contractor shall provide emergency services to the VA within 4 hours of notification.

1. REQUIRED CERTIFICATIONS & COMPETENCIES
2. CONTRACTUAL REQUIREMENTS AND PERFORMANCE CRITERIA:
   1. 1. The contractor personnel shall report to one of the above listed VA site representatives to sign in every time work is being performed on site.
      2. The contractor personnel shall report to one of the above listed VA site representatives to sign out before departing the VA facility at the end of each week.
      3. The contractor personnel shall wear an identification badge provided by VA when working under the resulting contract on Federal property.
      4. The general contractor (not agents thereof) shall be required to have an on-site representative while contractor personnel are performing work.
3. GENERAL REQUIREMENTS:
   1. 1.  The prime contractor shall provide documentation for all service actions received at the VA Nebraska-Western Iowa Health Care System Omaha VA Medical Center in Omaha, NE and the Grand Island VA Medical Center in Grand Island, NE after inspection and assessment work is completed. A weekly summary of service provided shall be emailed to the COR for documentation and service our tracking.
      2. The contractor will apply in their inspection and assessment of the Tree Trimming and Removal at the Nebraska-Western Iowa VA Health Care System industry standards, federal regulations, VA Directives and State of Nebraska Regulations (i.e., NFPA codes, VHA DIRECTIVES, ASSE, etc.).
      3. All work will be done safely and in accordance with OSHA Regulations, VA Directives, and the State of Nebraska Regulations. The contractor will be responsible for ensuring that workplace safety regulations (i.e. OSHA) are always adhered to and that a clean, non-cluttered workspace is maintained upon completion of any installation and/or maintenance work.
      4. At no time will contractors leave leftover equipment on location when work being performed is not continual 24-hour work unless the Department of Veteran Affairs Personnel has given written permission to the contractor to do so. M&O shall
      5. The vendor will provide a general schedule of any proposed inspection and assessment work on the listed property greenery and list of calendar days where the contractor’s qualified technician will be on-site to perform work to Nebraska-Western Iowa VA Health Care System Engineering Services department within 5 days of the start of the contract’s performance period. The maintenance schedules must also be approved by Nebraska-Western Iowa VA Health Care System Engineering Services department.
      6. Prior to the start of the contracting period, the primary contractor will be required to meet with the COR 10 days prior to the beginning of the contract to hold an award kickoff meeting to discuss the contents contained within the performance work statement to ensure that questions, concerns, and expectations are brought up prior to the start of work to remove any contractual ambiguity during the performance period with the VA.
4. GENERAL REQUIREMENTS

The contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. No weapons are permitted on the premises.

1. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS
   1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
   2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
   3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.
   4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
   5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
   6. The Government Agency owns the rights to all data/records produced as part of this contract.
   7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
   8. Contractor agrees to comply with federal and agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fax, etc.] or state of completion [draft, final, etc.].
   9. No disposition of documents will be allowed without the prior written consent of the contracting officer. The agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the agency or destroyed without regard to the provisions of the agency records schedules.
   10. Contractor is required to obtain the contracting officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The contractor (and any sub-contractor) is required to abide by government and agency guidance for protecting sensitive and proprietary information.