THIS REQUEST FOR INFORMATION (RFI) 36C26224Q1016 IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source sought/RFI for market research only. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334111 (size standard is 1,250 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide CLC Adaptive Computers that at a minimum meets the following salient characteristics in the Statement of Work for the VA SAN DIEGO HEALTHCARE SYSTEM: Item Number Description/Part Number Quantity Unit of Measure Unit Price Amount ( EQUAL TO ITEMS SATISFYING THE SALIENT CHARACTERISTICS LISTED IN THE SOW WILL BE ACCEPTED FOR ANY ITEM LISTED BELOW WILL BE ACCEPTED) 0001 ADAPTIVE PC-Slate 5 MR 291i i7-12700F- NVIDIA RTX 3060 Ti (Minimum) / 16GB DDR4 3200 (Minimum) / Memory - 1TB-SSD (Minimum) / WITH WIRED KEYBOARD & MOUSE OR EQUAL 5 EA Â Â 0002 POWERED USB EXTENSION 5 EA Â Â 0003 KENSINGTON ROLLERBALL ERGONOMIC OR EQUAL 5 EA Â Â 0004 QUADSTICK FPS SIP & PUFF-BLUETOOTH-MULTIUSER OR EQUAL 5 EA Â Â 0005 AZERON ERGO CYBORG-CONFIG & SETUP OR EQUAL 5 EA Â Â 0006 RIGHT HAND DOMINANT CONTROLLER FOR PC 3 EA Â Â 0007 LEFT HAND DOMINANT CONTROLLER FOR PC 2 EA Â Â 0008 MINIMUM 144HZ MONITOR 5 EA Â Â 0009 MOUNTING ARMS FOR QS OR EQUAL 5 EA Â Â 0010 RAM ACCESSORY MOUNTS 5 EA Â Â 0011 XAC USB INTERFACE OR EQUAL 5 EA Â Â 0012 LOGITECH ADAPTIVE SWITCH KIT OR EQUAL 5 EA Â Â 0013 SETUP/INSTALLATION 1 EA Â Â 0014 CABLING 1 EA Â Â 0015 TECH SUPPORT 1 JB TOTAL Â Include shipping cost on the items price. Vendor Requirements: Period of Performance for installation if 60 days after receipt of order (ARO). Vendor shall quote all items under this requirement. Vendor shall meet the Salient Characteristics in the Statement of Work (SOW). Vendor shall respond questions 1 through 8 of the Request of Information (RFI), see below. STATEMENT OF WORK GENERAL: VA San Diego Spinal Cord Injury and Community Living Center has executed a new build that will meet the VA seismic criteria and meet VHA standard for long term care, 3350 La Jolla Village Drive, San Diego, CA 92161, has a requirement for Adaptive Computers. BACKGROUND: The VA San Diego Spinal Cord Injury (SCI) and Community Living Center (CLC) has a requirement for Adaptive Computers. These computers will be placed in the SCI/OT Computer Lab, Room 1B120, located on the first floor. PURPOSE: These Adaptive Computers will be used in the Computer Lab for both Physical Therapy and Occupational Therapy with patients that have limited mobility. SCOPE: VA San Diego Spinal Cord Injury and Community Living Center is requesting contractors to provide brand name or equal equipment that meets or exceed the physical, functional, and performance of the listed salient characteristics in this section. The equipment features are essential to the technical requirements to meet the need of department. SALIENT CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: JSN: M1801B OR EQUAL Adaptive Computer with Accessories Adaptive PC Slate 5MR 291i i7-12700F OR EQUAL (total quantity: 5) Minimum NVIDIA RTX 3060 Ti OR EQUAL Minimum 16GB DDR4 3200 OR EQUAL Minimum Memory- 1TB OR EQUAL Wired Keyboard OR EQUAL Wired Mouse OR EQUAL Powered USB Extension OR EQUAL Kensington Rollerball Ergonomic OR EQUAL Quadstick FPS Sip and Puff. Bluetooth. Multiuser. Strong Springs Inputs OR EQUAL Azeron Ergo Cyborg (Config and Setup) OR EQUAL Right Hand Dominant Controller for PC qty 3 Left Hand Dominant Controller for PC qty 2 Minimum 144hz Monitor Minimum 2 Mounting Arms for QS\ RAM Accessory Mounts XAC USB INTERFACE OR EQUAL Logitech Adaptive Switch Kit OR EQUAL OS: Microsoft Windows 11 Size approximately: 21 W (+/- 2 ) x 19 D (+/- 2 ) x 23 H (+/- 2 ) INSTALLATION AND TRAINING: Installation/setup and staff training are required for this equipment. Training day/time to be coordinated with VA POC WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. PERIOD OF PERFORMANCE: All items to be delivered and installed after receipt of purchase order but no earlier than 10/15/24 and no later than 11/15/2024. DELIVERY AND INSTALLATION Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA POC prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment then removing all trash, and setting up the equipment according to the manufacturer`s specification followed by testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. Vendor shall abide by all rules and regulations set forth by VA San Diego due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on VA San Diego campus grounds. Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated POC or designee. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address. Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform. All shipping for parts will be included in the cost of the contract. PLACE OF DELIVERY VA San Diego Spinal Cord Injury and Community Living Center 3350 La Jolla Village Drive, San Diego, CA 92161 SECURITY Information Security The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation. The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES sited in section C. Contract Clauses The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include but are not limited to the Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004, and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to dyne.kim@va.gov. Telephone responses shall not be accepted. Responses must be received no later than July 2, 2024, at 11:00 AM Pacific Time. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26224Q1016, CLC Adaptive Computers.
