This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
[RFQ-BFSU-24-020] is issued as a request for quotation (RFQ) in accordance with FAR part 12, Commercial Items and FAR part 13, Simplified Acquisition Procedures.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.
Set-Aside Full and Open competition
NAICS 722310 – Food Service Contractors
SB Size Standard $41.5 million
CONTRACT TYPE
The Billings Area Indian Health Services, anticipates awarding a single Firm Fixed-Priced Purchase Order for Food Delivery at the Blackfeet Hospital, Browning, Montana.
PRICE SCHEDULE
Item Description Est. Quantity Unit of Issue Price
01 Base Year Food/Misc. Supplies 52 Weeks $
02 Option Year One Food/Misc. Supplies 52 Weeks $
03 Option Year Two Food/Misc. Supplies 52 Weeks $
04 Option Year Three Food/Misc. Supplies 52 Weeks $
05 Option Year Four Food/Misc. Supplies 52 Weeks $
Grand Total…………………………………………………………$ ________
PERIOD OF PERFORMANCE / DELIVERY DATE
The initial Period of Performance / Ordering Period of this contract is intended to start August 01, 2024, through July 31, 2025 with four (4) 12-month option Years.
If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the ordering period shall be extended in accordance with the following schedule:
Year Option Period
Option Year 1 08/1/2025 through 7/31/2026
Option Year 2 08/1/2026 through 7/31/2027
Option Year 3 08/1/2027 through 7/31/2028
Option Year 4 08/1/2028 through 7/31/2029
POINTS OF CONTACT (POC)
Purchasing Agent (PA) or Contract Specialist (CS)
Shannon Connelly
Phone: 406-338-6452
Email: Shannon.Connelly@ihs.gov
Contracting Officer (CO)
DeeAndra Salabye
Phone: 406-208-8857
Email: DeeAndra.Salabye@ihs.gov
Contracting Officer’s Representative (COR)
Destiny Anderson
Phone: 406-338-6125
Email: Destiny.Anderson@ihs.gov
SCOPE OF WORK
PROJECT TITLE: Weekly Food Orders
BACKGROUND/PURPOSE: The purpose of this contract is to establish a purchase order for the routine purchase of food item for the Blackfeet Service Unit (BFSU), Browning, Mt.
SCOPE: Vendor will provides food/misc. items 4 (four) to 5 (five) times per month to the Blackfeet Service Unit. Vendor provides specific foods and beverage to patient diet modifications per physician diet orders.
APPLICABLE DOCUMENTS: Includes established industry standards, methodology and instruments, manuals, precedents in work, literature, established guidelines, regulations, policies, and agency practices, from the Academy of Nutrition and Dietetics Nutrition Care Manual, the Dietary Reference Intakes of the Food and Nutrition Board of the National Research Council of the National Academy of Sciences, and The Joint Commission (PC.02.02.03, EP 7).
TASKS: Establish a Purchase Order for the routine purchase of Food Items for the Blackfeet Hospital Service Unit (BFSU), Browning, Montana, on an “as or when needed” basis in accordance with the following requirements
The Contractor shall provide:
Ordering
Fulfill orders placed by the BFSU for items listed, but not limited to, the attached Excel spreadsheet in a timely manner during the period of performance. The Government is obligated only to the extent of authorized purchases actually made under this Purchase Order. The frequency of orders is anticipated to be four (4) or five (5) times per month.
Purchase Limitation
This purchase order will be a “Not to Exceed” in an amount established at the time of award.
Requirements
All food items shall be of good quality and procured from approved vendors in accordance with Federal, State, and Administration & Consultant Dietician guidelines.
DELIVERABLES AND DELIVERY SCHEDULE: The Contract shall provide weekly deliveries of food supplies to Food Service Department.
PLACE OF PERFORMANCE: Blackfeet Service Unit (BFSU), 760 Hospital Circle, Browning Montana 59417.
PERIOD OF PERFORMANCE: The period of performance is for a one (1) year base period plus four one-year option periods if exercised. Performance of this contract intends to start 08//01/2024
SECTION C – CONTRACT CLAUSES
FEDERAL ACQUISITION REGULATION (FAR) CLAUSES
52.252-2 Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.
CLAUSES INCORPORATED BY REFERENCE
CLAUSE Title Date
52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011
52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011
52.204-13 System for Award Management Maintenance Oct 2018
52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015
52.213-4 Terms and Conditions – Simplified Acquisitions (Other Than
Commercial Products and Commercial Services) Feb 2024
52.219-8 Utilization of Small Business Concerns Oct 2018
52.219-28 Post-Award Small Business Program Rerepresentation Sep 2023
52.222-41 Service Contract Labor Standards Aug 2018
52.222-42 Statement of Equivalent Rates for Federal Hires May 2014
52.222-44 Fair Labor Standards Act and Service Contract Labor
Standards Price Adjustment May 2014
52.222-50 Combating Trafficking in Persons. Nov 2021
52.222-55 Minimum Wages Under Executive Offer 13658 Nov 2021
52.223-5 Pollution Prevention and Right-to-Know Information May 2011
52.223-6 Drug-Free Workplace May 2001
52.223-10 Waste Reduction Program May 2011
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Jun 2020
52.224-1 Privacy Act Notification Apr 1984
52.224-2 Privacy Act Apr 1984
52.225-1 Buy American Act – Supplies Oct 2022
52.227-14 Rights in Data – General May 2014
52.227-17 Rights in Data – Special Works Dec 2007
52.229-3 Federal, State, and Local Taxes Feb 2013
52.232-39 Unenforceability of Unauthorized Obligations. June 2013
52.233-3 Protest After Award Aug 1996
52.233-4 Applicable Law for Breach of Contract Claim Oct 2004
52.237-2 Protection of Government Buildings, Equipment and Vegetation Apr 1984
52.237-3 Continuity of Services Jan 1991
52.242-15 Stop Work Order Aug 1989
52.242-17 Government Delay of Work Apr 1984
52.243-1 Changes – Fixed Price Alternate I (Apr 1984) Aug 1987
52.245-1 Government Property Sep 2021
52.246-1 Contractor Inspection Requirements Apr 1984
52.246-4 Inspection of Services – Fixed-Price Aug 1996
52.249-4 Termination for Convenience of the Government (Services)
(Short Form) Apr 1984
Clauses Incorporated by full text
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020)
(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and FAR 3.908.
(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.
(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.
HHSAR CLAUSES
CLAUSES INCORPORATED BY REFERENCE
CLAUSE Title Date
352.215-70 Late Proposals and Revisions Dec 18, 2015
352.222-70 Contractor Cooperation in Equal Employment Opportunity
Investigations Dec 18, 2015
352.223-70 Safety and Health Dec 18, 2015
352.224-70 Privacy Act Dec 18, 2015
352.226-3 Native American Graves Protection and Repatriation Act Dec 18, 2015
352.232-71 Electronic Submission of Payment Request
352.237-70 Pro-Children Act Dec 18, 2015
352.237-73 Indian Child Protection and Family Violence Act Dec 18, 2015
352.237-74 Non-Discrimination in Service Delivery Dec 18, 2015
352.239-73 Electronic Information and Technology Accessibility Notice Dec 18, 2015
352.239-74 Electronic and Information Technology Accessibility Dec 18, 2015
INVOICE SUBMISSION AND PAYMENT
Invoices shall be submitted through IPP, a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis. The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”. The IPP website address is: https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
Please send a courtesy copy of the invoice by email to Destiny.Anderson@ihs.gov
Failure to include the required information may delay payment.
Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments are made in arrears.
CONTRACTING OFFICER AUTHORITY:
Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.
SPECIAL CONTRACT REQUIREMENTS:
Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences.
The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards.
SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS
Attachment No. Title Notes
1 Scope of Work (SOW)
2 List of food item
3 IEE Reprentation
SECTION E – SOLICITATION PROVISIONS
FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS
52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the ifull text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.
PROVISIONS INCORPORATED BY REFERENCE
PROVISION Title Date
52.204-7 System for Award Management Oct 2018
52.204-16 Commercial and Government Entity Code Reporting Aug 2020
52.204-17 Ownership or Control of Offeror Aug 2020
52.204-22 Alternative Line Item Proposal Jan 2017
52.209-2 Prohibition on Contracting with Inverted Domestic
Corporations-Representation Nov 2015
52.215-5 Facsimile Proposals Oct 1997
52.222-52 Exemption from Application of the Service Contract
Labor Standards Contracts for Certain Services – Certification May 2014
52.225-25 Prohibition on Contracting with Entities Engaging in
Certain Activities or Transactions Relating to Iran – Representation
and Certifications Jun 2020
FAR 52.204-7 System for Award Management (Oct 2018)
FAR 52.212-1 Instructions to Offerors – Commercial Items (Nov 2021)
1) Quote Format
Offerors should submit three (3) volumes: a technical, past performance and price volume, each clearly marked. At a minimum they should include the following information:
Technical Volume
-Written narrative addressing the Contractor’s technical capability as it relates to this requirement. Not to exceed 5 pages.
Past Performance Volume
-Offeror must submit at least 2 and no more than 5 past performance records of contracts/jobs that are related to this request. The past performance records will include: Reference with POC info; Scope of Project; Total Contract Amount; and Period of Performance.
Price Volume
-A completed pricing schedule as identified in section B of this RFQ, with per unit pricing and a total quoted price for this opportunity.
3) Quote Due Date
All quotes in response to this opportunity are due no later than 5pm MT on July 1, 2024. Quotes will only be accepted via electronic mail and must be emailed to the CO at enter email address by the closing date.
52.212-2 -- Evaluation -- Commercial Items (Nov 2021)
Addenda - Evaluation
(a) The Government will award a firm fixed price purchase order (PO) resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:
(i). Technical. The contractor will be evaluated based upon the capabilities of the contractor as they relate to this requirement as well as their understanding of this project.
(ii). Past Performance. The contractor will be evaluated based upon their past performance records for Relevance & Quality of past contracts/jobs to determine Performance Confidence, the probability of the contractor meeting the requirements of the project.
(iii). Price. Price will be evaluated for price reasonableness. The attached List of Items will be quoted and the quoted prices are used for evaluation purposes only.
All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.
Best Value-Trade Offs: The Government reserves the right to make an award to other than the low priced quoter if another superior technical submission, or a submission indicating a reduced performance risk, warrants paying a premium. As non-price factors are evaluated closer to one another between quotes, price will become more significant. Furthermore, the Government reserves the right to award no order at all, depending on the quality of the quotes, the availability of funding and the continued existence of the requirement.
FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Dec 2022)
- Provision must be completed in the vendor’s SAM.Gov profile.
HHSAR PROVISIONS
PROVISIONS INCORPORATED BY REFERENCE
PROVISION Title Date
352.215-70 Late Proposals and Revisions DEC 2015
352.232-71 Electronic Submission of Payment Requests
352.239-73 Electronic Information and Technology Accessibility Notice DEC 2015
