Davis-Monthan AFB Giant Voice Repairs

RFQ FA487724QA317‐ Giant Voice Repair

i.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii.Solicitation FA4877‐23‐QA‐317 is issued as a Request for Quotation (RFQ)

iii.This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-05 effective 5 May 2024, The DFARS provisions and clauses are those effective  04/25/2024, The DAFFARS provisions and clauses are those effective 06/12/2024.

iv.This procurement is being issued as a small business set‐aside. The North American Industry Classification System Code is 334290 with a size standard of 800 employees.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following:

       CLIN 0001: All Equipment IAW PWS under paragraph 1.2

       CLIN 0002: Services to include all labor, travel and ODC's IAW PWS

vii. The government will place an order with the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of the service. viii.           Important Dates/Times (All Times are Arizona Local Time)

1. Site visit date if requested: 12 July 2024 10:00 AM
2. All questions must be submitted by 15 July 2024 12:00 PM
3. All quotes must be submitted via email by 19 July 2:00 PM

ix.It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date.

x. Point of Contacts:

1. Primary: Jonathan Turk,jonathan.turk@us.af.mil, 520-228-2213
2. Alternate: Adam Lynn, adam.lynn@us.af.mil, 520‐228‐4183

xi. Attachments

1. Performance Work Statement
2. Provisions and Clauses
3. Wage Determinations
4. Brand Name Justification
5. Site Visit Instructions

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a)    North American Industry Classification System (NAICS) code and small business size standard. The
NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value‐added resellers under NAICS code 541519, if the acquisition— 
(1)Is set aside for small business and has a value above the simplified acquisition threshold;
(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or 
(3)Is an 8(a), HUBZone, service‐disabled veteran‐owned, economically disadvantaged women‐owned, or women‐owned small business set‐aside or sole‐source award regardless of dollar value. 
(b)    Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show— 
(1)    The solicitation number;
(2)    The time specified in the solicitation for receipt of offers;
(3)    The name, address, and telephone number of the offeror;
(4)    A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty;
(6)    Price and any discount terms;
(7)    "Remit to" address, if different than mailing address;
(8)    A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212‐3 (see FAR 52.212‐3(b) for those representations and certifications that the offeror shall complete electronically); 
(9)    Acknowledgment of Solicitation Amendments;
(10)    Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and 
(11)    If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. 
(c)    Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. 
(d)    Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing. 
(e)    Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart  4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. 
(f)    Late submissions, modifications, revisions, and withdrawals of offers.
(1)    Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no 
time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. 
(2)  
(i)    Any offer, modification, revision, or withdrawal of an offer received at the Government office
designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and‐ 
(A)    If it was transmitted through an electronic commerce method authorized by
the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or 
(B)    There is acceptable evidence to establish that it was received at the Government
installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or 
(C)    If this solicitation is a request for proposals, it was the only proposal received.
(ii)    However, a late modification of an otherwise successful offer, that makes its terms more
favorable to the Government, will be considered at any time it is received and may be accepted. 
(3)    Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. 
(4)    If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal 
Government processes resume. 
(5)    Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. 
(g)    Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right 
to conduct discussions if later determined by the Contracting Officer to be necessary. The 
Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. 
(h)    Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the 
Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. 
(i)    Availability of requirements documents cited in the solicitation.
(1)
(i)    The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR
Part 101‐29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to‐ 
GSA Federal Supply Service Specifications Section 
Suite 8100 470 East L’Enfant Plaza, SW 
Washington, DC 20407 
Telephone (202) 619‐8925 
Facsimile (202) 619‐8978. 
(ii)    If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. 
(2)    Most unclassified Defense specifications and standards may be downloaded from the following
ASSIST websites: 
(i)    ASSIST ( https://assist.dla.mil/online/start/).
(ii)    Quick Search ( http://quicksearch.dla.mil/).
(3)    Documents not available from ASSIST may be ordered from the Department of Defense Single
Stock Point (DoDSSP) by‐ 
(i)    Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);
(ii)    Phoning the DoDSSP Customer Service Desk (215) 697‐2179, Mon‐Fri, 0730 to 1600 EST; or
(iii)    Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111‐
5094, Telephone (215) 697‐2667/2179, Facsimile (215) 697‐1462. 
(4)    Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. 
(j)    Unique entity identifier.(Applies to all offers that exceed the micro‐purchase threshold, and offers at or below the micro‐purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four‐character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart  32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. 
(k)    [Reserved]
(l)    Debriefing. If a post‐award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: 
(1)    The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.
(2)    The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. 
(3)    The overall ranking of all offerors, when any ranking was developed by the agency during source
selection. 
(4)    A summary of the rationale for award;
(5)    For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror. 
(6)    Reasonable responses to relevant questions posed by the debriefed offeror as to whether sourceselection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. 
(End of provision) 
 

OMBUDSMAN (JUN 2023)

(a)    An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for thisacquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b)    Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/orrecommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c)    If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses,telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.
(d)    The ombudsman has no authority to render a decision that binds the agency.
(e)    Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiriesshall be directed to the contracting officer.
(End of clause)

52.212‐2 Evaluation—Commercial Products and Commercial Services.
As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: 
Evaluation—Commercial Products and Commercial Services (Nov 2021) 
(a) The Government will evaluate offers submitted in response to this solicitation and award a contract to the responsible offeror whose proposal is deemed most advantageous to the Government, considering both price and other relevant factors. The evaluation of offers will be based on the following criteria:
(i)    Technical Capability: The extent to which the offered service meets the specific requirements of the Government.
(ii)    Price:     The total cost     proposed by the offeror for the required service.
The lowest-priced offer will be evaluated first for technical acceptability and overall value to the Government. If the lowest-priced offer is found to be technically acceptable and offers the best value, the contract will be awarded to that offeror without further consideration. However, if the lowest-priced offer is found to be technically unacceptable, the Government will evaluate the next lowest offer in terms of technical acceptability until a contract can be awarded to the lowest-priced offeror that meets the technical     requirements.
Evaluation of past performance will not be conducted as part of this solicitation. Therefore, offerors are advised to present their best terms concerning price and technical capabilities in their initial offers. The Government, however, reserves the right to engage in discussions with offerors if deemed necessary by the Contracting Officer at a later stage.
Offers that fail to provide required representations or essential information, or those that reject the terms and conditions of the solicitation, may be excluded from further consideration during the evaluation process.
(End of provision) 
52.237-1 Site Visit.
As prescribed in 37.110(a), insert the following provision:
Site Visit (Apr 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
(End of provision)