DFAS Corporate Communications requires a procurement of three off-network computers, three large displays, and three external storage drives for the Tactical Communications Team. This team produces video, graphics, animation, and podcasts to support the DFAS executive leadership team’s communications for strategic initiatives and programs, events such as the Annual Business Refresh, and PDI Conference. Multimedia requests are numerous, and many projects take several months to complete. The agency blocks all cloud-based services, so off-line computers are essential for accessing design-related websites, resources and software used to create content.
This is a combined synopsis/solicitation (RFQ) for the acquisition of a laptops, monitors, and supplement parts and warranty listing within the Schedule of Items (SoI) in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.
This will be full and open competion, with no set-asides. NAICS code for this announcement is 334111 with small business size standard of 1,250.
Reference No.: HQ0423412314
SOLICITATION CLOSING DATE: All quotes must be received by the closing date/time at 11:00 am (Eastern), Wednesday, August 07, 2024. Preferred delivery method for submission of your quote is via email: miranda.j.amir.civ@mail.mil Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following:
- Unit pricing per line item as shown on the separately attached schedule of items table;
- Vendor Contact Name, Phone Number and Email Address
- Company Cage Code and DUNS Number
- Tax Identification Number
- Business Size: Small/Large/Other: _______________
- Place of Manufacture
IMPORTANT REMINDERS:
- Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/.
List of Attachments: The following are attached and included as part of this RFQ:
- Description of Need (DON)
- Schedule of Items (SoI)
- Full Text Provisions and Clauses
- RFQ in Full Text (Duplicate of Sam.gov posting).
**Please see the attached Schedule of Items Table. Please utilize this schedule when submitting your quote. Failure to use the attached schedule will result in your quote NOT being considered for award. **
Issued by:
Point of Contact: Miranda Amir
DFAS Contract Services Directorate
3990 E Broad Street
Bldg. 21
Columbus, OH 43213-1152
Phone: 614-701-4283
Email address: miranda.j.amir.civ@mail.mil
Contract Type: Under FAR Part 13.5 the Government intends to award a single firm fixed Price (FFP) award.
REQUIRED: Page 1-2 of the document “Full Text” must be completed by the vendor and sent in with that vendor’s quote. Failure to complete the necessary representations of these two (2) provisions may result in that vendor’s quote NOT be considered for award.
Description of Requirement: The contractor shall deliver items listed in the Schedule of Items
Please refer to the Description of Need (DON) for more details.
Warranty: The contractor shall provide a standard five-year extended warranty.
Delivery: Delivery shall be within 30 days after award.
Place of Delivery:
DFAS Indianapolis:
DFAS-IN
8899 E. 56th St
Indianapolis, IN 46249
POC: Darrell Sydnor
BASIS FOR SELECTION: The Government plans to award a single contract to the Contractor whose quote is determined to be the lowest price technically acceptable. However, if one vendor cannot fulfill all requirements, the Government may elect to award multiple delivery order contracts for the same or similar supplies or services to two or more sources under this solicitation.
Cost of Quotes: Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government.
Invoicing and Payment: Invoices shall be submitted as a 2-in-1 invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow. It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.
Contracting Officer’s Representative (COR): The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract. The COR’s authority is limited to technical issues and is not authorized to make contractual decisions. The COR will monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.
Applicable Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.
Clauses By Reference:
FAR 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
FAR 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014
FAR 52.204-27 Prohibition on a ByteDance Covered Application JUN 2023
FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023
FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services NOV 2023
FAR 52.232-17 Interest MAY 2014
FAR 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
FAR 52.243-1 Changes—Fixed Price AUG 1987
DFARS 252.201-7000 Contracting Officer’s Representative (Dec 1991)
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
DFARS 252.204-7003 Control of Government Personnel Work Product APR 1992
DFARS 252.204-7012-- Safeguarding Covered Defense Information and Cyber Incident Reporting. (Dec. 2019)
DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023
DFARS 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013
DFARS 252.211-7003 Item Unique Identification and Valuation JAN 2023
DFARS 252.225-7012 Preference for Certain Domestic Commodities APR 2022
DFARS 252.225-7048 Export-Controlled Items JUN 2013
DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
DFARS 252.232-7010 Levies on
Contract Payments DEC 2006
DFARS 252.239-7018 Supply Chain Risk DEC 2022
DFARS 252.243-7001 Pricing of Contract Modifications DEC 1991
DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
DFARS 252.246-7008 Sources of Electronic Parts JAN 2023
DFARS 252.247-7023 Transportation of Supplies by Sea—Basic JAN 2023
Provisions By Reference:
FAR 52.212-1 Instruction to Offerors – Commercial Items (DEVIATION 2018-O0018) (JUN 2020)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021)
FAR 52.212-3 Alt. I Offeror Representation and Certifications – Commercial Items Alternate I (NOV 2020)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation JAN 2017
FAR 52.204-7 System for Award Management OCT 2018
FAR 52.204-8 Annual Representations and Certifications DEC 2022
FAR 52.204-16 Commercial and Government Entity Code Reporting AUG 2020
FAR 52.204-17 Ownership or Control of Offeror AUG 2020
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021
FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FEB 2016
FAR 52.211-6 Brand Name or Equal AUG 1999
FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023
FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I OCT 2014
FAR 52.214-34 Submission of Offers in the English Language APR 1991
FAR 52.216-1 Type of Contract APR 1984
FAR 52.216-18 Ordering (Aug 2020)
FAR 52.216-19 Order Limitations (Oct 1995)
FAR 52.216-27 Single or Multiple Awards (Oct 1995)
FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)
FAR 52.222-25 Affirmative Action Compliance (April 1984)
FAR 52.225-18 Place of Manufacture AUG 2018
DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022
DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation MAY 2021
DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022
DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System MAR 2023
DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022
DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation DEC 2019
DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)
DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)
Provisions & Clauses Incorporated by Full Text: The following provisions and clauses in full text have been separately attached
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019)
FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders – Respresentation and Disclosures (Dec 2023)
FAR 52.204-30 Federal Acquisition Supply Chain Security Act Order – Prohibition (Dec 2023)
FAR 52.212-5 Contract Terms and Conditions To Implement Statutes or Executive Orders – Commercial Products and Commercial Services (May 2024)
FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)
DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024)
QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this announcement must be submitted in writing to Miranda.J.Amir.civ@mail.mil for clarification by 1500 EST, July 30, 2024, to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.
PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase
