Amendment 4 08/26/2024: Update Q&A (Encl_4_Q_A_AMD4 242608)
Amendment 3 08/16/2024: Extend Proposal Due Date/ Updated Q&A / Updated Site-Visit Information
Amendment 2 08/08/2024: Extend Proposal Due Date/ Updated Q&A / Site-Visit Information
Amendment 1 08/05/2024 : Provided Q& A Document / Added OPSEC Plan Document / Amended Solicitation
UPDATE 07/12/2024: Included Question Due Date & OPY 5
Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) is seeking a Contractor to provide on-site preventive maintenance, technical support, repairs and replacements on its Virtual Perimeter Monitoring System (VPMS) including Closed Circuit Television System (CCTV). Contractor will be required to locate and access CCTV camera and radio communications systems and components within PHNSY&IMF. The desired outcome of this solicitation is to result in a firm-fixed price 100% small business set-aside contract. The potential contract will be awarded to the small business evaluated to be the most responsible, that can meet or exceed the technical requirements and provide the supplies to the Government at a fair and reasonable price.
The planned period of performance is as follows:
Base Year: 30 September 2024 – 29 September 2025,
Option Year 1:30 September 2025 – 29 September 2026,
Option Year 2:30 September 2026 – 29 September 2027,
Option Year 3: 30 September 2027 – 29 September 2028,
Option Year 4: 30 September 2028 – 29 September 2029, Option Year 5: 30 September 2028 – 30 March 2030.
If you are unable to meet the Period of Performance date, please submit soonest availability with submission of quotation.
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811412; Appliance Repair and Maintenance with a size standard for this NAICS code being $19 million. The Product Service Code is J059; Maint/Repair/Rebuild of Equipment – Electrical and Electronic Equipment Components. This acquisition is designated as total small business set aside.
Please note the following:
Update to Q&A attached please see: Encl_4_Q_A_AMD4 242608
- Solicitation Amendment 0003 Attached
The purpose of this amendment 3 is to incorporate the following:
08/16/2024 - Updated Q&A has been provided, see encl (3).
1. Extend the solicitation offer due date from 23 August 2024 to 30 August 2024 10AM,
Hawaii Standard Time (HST).
2. A site visit will be conducted on 23 August 2024, see encl (1).
3. Updated Q&A is also provided, see encl (3).
4. All other terms and conditions remain unchanged.
INSTRUCTIONS TO OFFERORS
1. TIME FOR RECEIPT OF QUOTE
Price Quote and technical capability shall be submitted no later than the date and time provided in Block 8 of the
Standard Form 1449 (08/09/2024). Quote shall be submitted by email no later than the date and time provided in the RFQ to:
aaron.k.miller22.civ@us.navy.mi and shu.y.sullivan.civ@us.navy.mil. Please include “RFQ “N32253-24-Q-0068”
in the subject line.
2. SAM REGISTRATION
All firms or individuals responding must be registered with the System for Award Management (SAM)
(https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be
those in effect through Federal Acquisition Circular (FAC), DFARS and NMCARS.
3. QUOTE REQUIREMENTS
(a) The Government intends to award a Fixed-Fixed Price (FFP) contract to the Offeror whose quote represents
the Lowest Price Technically Acceptable (LPTA) after evaluation in accordance with the evaluation criteria below.
The Government intends to make an award on the basis of initial quotes without exchanges of information with
Offerors, but reserves the right to enter into exchanges of information if deemed by the Contracting Officer to be
necessary.
(b) To be considered for source selection all offerors are required to submit the following:
On page 1 of the solicitation document (Standard Form 1449), fill out box 17a. to include Contractor name, address,
telephone number, and CAGE Code and complete blocks 30a, 30b and 30c
On pages 3-6 of the solicitation document (Standard Form 1449), fill out the unit price and total amount for
CLIN(s): 0001, 1001, 2001, 3001, 4001, 5001.
All quotation submissions need to include completion of FAR 52.212-3, 52.204-24, 52.204-26, and 52.209-11.
PRICE: An itemized price quote shall clearly and concisely describes and defines the contractor’s response to the
requirements contained in the RFQ. All costs are inclusive of labor, materials, equipment, travel and/or state and
local taxes, if any. Travel costs, if any, including airfare, lodging, rental car, and per diem, shall be in accordance
with current Department of Defense (DoD) Joint Travel Regulations and Federal Acquisition Regulations (FAR)
31.205-46.
IAW 52.217-8, OPTION TO EXTEND SERVICES, the Government may require continued performance of any
services within the limits and at the rates specified in the contract. The 6-month Extension CLIN shall be one-half
(50%) value of the last Option Year (Option Year Four).
TECHNICAL APPROACH: The technical quote shall include a narrative statement, not to exceed 5 pages, that
clearly demonstrates thorough knowledge and understanding of, and approach to, accomplishing the PWS and
solicitation requirements. The quote must contain sufficient details so that it may be evaluated in accordance with
the PWS and comply with the period of performance set forth in the solicitation.
• The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/,to view potential amendments and procurement notifications for this solicitation.
• Labor, travel and materials shall be included. Travel, airfare, lodging,,rental car, and per diem shall be in accordance with current Department of Defense Joint Travel,Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request.
• Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-24-Q-0068 shall be submitted in writing via email to the listed POCs. Questions are due by Monday, 07/22/2024, 12:00 pm HST.
