Amendment 1 to RFQ, W9124V24R0006, is issued to answer questions and RFIs that were submitted in response to the RFQ. The period for questions is now closed.
Below are the questions received in response to RFQ W9124V24R0006. As a reminder, the closing date for this RFQ is 2 August 2024 at 10:00 MDT. Quotes shall be emailed to michael.davies5.civ@army.mil It is the offerors responsibility to ensure your quote has been received.
Question 1: Must room rates and meals comply with per diem rate for Butte, Montana?
Answer: No. Room and meal rates for this requirement do not have to comply with per diem rates.
Question 2: The total rooms for the two nights are 100. There are 30 rooms requested for Friday and 70 rooms for Saturday. Will all attendees check out on Sunday, or will some check out on Saturday?
Answer: All participants will check out on Sunday morning.
Question 3: Would it be permissible to arrange for lodging and event meetings to be held at two separate venues?
Answer: No, in accordance with PWS sections 1 and 2.
Question 4: Is it possible to consider the possibility of extending the event's place of performance to include other cities?
Answer: No, in accordance with PWS section 2.
Question 5: Is an incumbent providing service on this contract or is this level of effort a new need?
Answer: This is a new level of effort.
Question 6: Do all hotel room rates need to adhere to the per diem rate?
Answer: All hotel rooms paid for under this award do not adhere to the per diem rate. Additional rooms referenced in section 9 of the PWS will be procured separately.
Question 7: Is the potential vender/offeror required to attend the site/event planning visit?
Answer: No.
(End Amendment 1)
The Montana Army National Guard has a requirement for lodging, conference space and catered meals. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
W9124V-24-R-0006 is a solicitation issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.
This requirement is 100% set aside for small business concerns under NAICS Code 721110.
Pricing for quotes shall be submitted on the attached form, detailing pricing for each of the five Contract Line Items (CLINs). Your submission shall contain your name, contact information, UEI, CAGE Code, and Small Business type.
CLIN 0001: Lodging Rooms – Family Members
CLIN 0002: Lodging Rooms – Single Soldiers
CLIN 0003: Conference Rooms
CLIN 0004: Meals – Family Members
CLIN 0005: Meals – Soldiers
Details concerning approximate room counts, meal head count totals and conference room requirements are incorporated in the attached Performance Work Statement.
Proposals and pricing details shall be submitted via email to michael.davies5.civ@army.mil. Quotes or proposals shall address all the requirements detailed in the PWS. It is the offerors responsibility to ensure your proposal has been received. Information relating to hotel room configurations, conference space requirements, and catered meals are contained in the attached PWS. Pricing should be entered on the attached pricing matrix. Offeror contact information, UEI/CAGE Code and the name of the business should be included on the pricing matrix. Any additional information a potential offeror submits, such as venue information or amenities, will be used in the evaluation.
Questions concerning any portion of this requirement shall be directed to the primary contact at: michael.davies5.civ@army.mil. All questions concerning this requirement will be answered on a consolidated question and answer sheet. The deadline for questions and RFIs shall be 25 July 2024 at 1200 MDT. A copy of the consolidated question and answer sheet will be attached to this solicitation when completed.
Proposals shall be evaluated on price, technical acceptability, and past performance.
The period of performance for this action will be from 23 August 2024 through 25 August 2024.
The deadline for proposal receipt is 2 August 2024 at 1000 MDT.
FAR provisions 52.212-1, 52.212-2, 52.212-4 and 52.212-5 both apply to this solicitation and are incorporated as such.
CLAUSES INCORPORATED BY REFERENCE
52.204-13 System for Award Management Maintenance OCT 2018
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities DEC 2023
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
NOV 2021
52.204-27 Prohibition on a ByteDance Covered Application JUN 2023
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015
52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023
52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (Deviation 2023-O0008) MAY 2024
52.219-6 Notice Of Total Small Business Set-Aside NOV 2020
52.219-28 Post-Award Small Business Program Representation FEB 2024
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2024
52.222-21 Prohibition Of Segregated Facilities APR 2015
52.222-26 Equal Opportunity SEP 2016
52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023
252.223-7008 Prohibition of Hexavalent Chromium JAN 2023
252.225-7001 Buy American and Balance of Payments Program FEB 2024
252.225-7012 Preference For Certain Domestic Commodities APR 2022
252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic FEB 2024
252.225-7048 Export-Controlled Items JUN 2013
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015)
MAY 2020
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.247-7023 Transportation of Supplies by Sea JAN 2023
CLAUSES INCORPORATED BY FULL TEXT
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
WWW.ACQUISITION.GOV
(End of clause)
52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)
(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.
(b) The use in this solicitation or contract of any DEFENSE FEDERAL ACQUISITION REGULATIONS
SUPPLEMENT (48 CFR CHAPTER 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.
(End of clause)
