SCOPE OF WORK Canteen Hood Inspection, Testing and Degreasing GCVHCS, Biloxi, MS & JACC Pensacola, FL Perform Inspection, Cleaning and Documentation of Canteen Hood and Degreasing Exhaust Vent System on Canteen equipment in accordance with National Fire Protection Agency (NFPA) 101 and NFPA Standard 96. ITM (Inspection, Testing and Maintenance) tasks (Identified below) should be performed by craftsperson s trained/qualified in the ITM and repair of the subject fire protection systems or subsystems. Contractor to perform Annual and Semiannual Inspection and Testing of Canteen hood equipment. Additionally, Contractor shall also perform quarterly degreasing maintenance on all Canteen hood equipment (Locations shown below), including, fans ducts and other appurtenances to remove combustible contaminants. All written reports are due back to facility within 48 hours of ITM and cleaning of systems. Tasks: Cleaning/Degreasing Cover all equipment prior to cleaning process Canteen hoods, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants Polish ventilation hoods and all applicable ductwork Place all required certification tags of equipment Ensure entire area is cleaned after cleaning/degreasing of canteen equipment systems Hood Suppression Testing Test actuation and control of components, including remote pull stations and mechanical electrical devices, detectors and actuators Change all fusible metal alloy links Service suppression extinguishing agent/extinguishers as needed Ensure entire area is cleaned after inspection, testing and maintenance of canteen equipment systems. Pensacola JACC Canteen Semiannual testing and inspection to be performed February & August. Quarterly cleaning & degreasing to be performed February, May, August, November. Biloxi Dining Hall and Canteen area (Bldg. 21) Semiannual testing and inspection to be performed February & August of each year of contract. Quarterly cleaning & degreasing to be performed in December, March, June, and September of each year of contract. Nutrition and Food Service (Building 31) Semiannual testing and inspection to be performed February & August of each year of contract. Due to lack of grease cooking in area, the ventilation system in bldg. 31 will need to be inspected for grease accumulation during the months December March and June and an actual cleaning conducted during the month of September each year. CLC (Bldg. 15) (Small Stand-Alone Stove with Hood Suppression System) Semiannual testing and inspection to be performed February & Aug General Requirements It shall be understood that, throughout performance of the contract, the Contractor s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. National Archives and Records Administration (NARA) Records Management Language for Contracts Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
