The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to any social economic small business category, small business, or other then small business vendors that are capable and authorized to fulfill this requirement. White City, Oregon VAMC is seeking to procure Hoshizaki KMS-2000MLJ Serenity Series Cuber Ice Machine for use at their White City VAMC facility. This is an unrestricted/open market sources sought notification. This request is for a Brand Name or Equal.
Manufacturer and/or which can provide the following necessary item(s) or equal to item meeting the below salient characteristics.
- Delivery & installation of a brand name or equal to a Hoshizaki KMS-2000MLJ Serenity Series Cuber Ice Machine.
Salient Characteristics: ICE Maker and Accessories
ACCESSORIES or OPTIONS:
- Ice Maker
- Must have Brazed Line Sets
- Remote Condenser
- Ice Bin
- Must have Universal Top Kit
DIMENSIONS:
- Ice Machine must be:
- Width: 29” to 31”
- Depth: 23” to 25”
- Height: 30” to 33”
- Remote Condenser must be:
- Width: 61” to 63 “
- Depth: 20” to 22”
- Height: 44” to 46”
- Ice Bin must be:
- Width: 47” to 49”
- Depth: 40” to 42”
- Height: 59” to 61”
WARRANTY (In addition to 52.212-4):
- Must have Certified trained product line maintenance facility within 20 miles from the installation - White City VA Medical Center.
- Icemaker
- Must have Three years: parts and labor warranty on the entire machine.
- Must have Five years: parts and labor warranty on evaporator.
- Remote Condenser
- Must have Three year: Parts & Labor on entire unit.
- Must have Five year: Parts on; air-cooled condenser coil.
- Must have Five year: Parts on; compressor.
- Ice Bin
- Must have Five year: Parts & Labor
PERFORMANCE REQUIREMENTS:
- Must have compatible ice storage bin with mount Ice Machine on top.
- Must have compatible remote condenser with Ice Machine
- Ice Machine
- Must have Individual crescent cube.
- Must have Stainless Steel Evaporator
- Must have Cycle Saver design.
- Must be up to 1938 lbs. of ice production per 24 hrs.
- Must have Durable stainless-steel exterior.
- Must have Protected by H-Guard Plus Antimicrobial Agent
- Must have EverCheck alert system.
- Must have no heat, less noise.
- Must have CFC/HFC free foam.
-
- Must have operating Limits:
Must have Ambient Temp Range 45 - 100°F,
Must have Water Temp Range 45-90°F,
Must have Water Pressure 10-113 PSIG
-
- Must have panels easily removed and all components accessible for service.
- Remote Condenser
- Must have Quiet operation.
- Must have Improved Efficiency: Energy Saving
- Must have Weather resistant cabinet.
- Must have Refrigerant Charge Amount: 7.1 oz.
- Must be net weight: No more than 175 lbs.
- Must have Operating Limits: Ambient Temp Range -20° - 122°F
- Ice Bin
- Must have Ice storage capacity from 1148 lbs. to 1605 lbs.
- Must have Easy cleaning.
- Must have Foamed-in-place polyurethane insulation, in all bin walls and bottom, providing maximum ice preservation.
- Must have Baffle design for increased ice accessibility.
- Must have view windows for inspection and thermal break.
- Must have pouch style insulated door for limited condensation while providing maximum access and minimal spillage.
- Must be 6” - 10” adjustable stainless-steel legs.
- Must have Cubic Volume: 36 fl³ to 38 fl³.
POWER NEEDS:
- Icemaker
- Must have voltage range: 187-253V.
- Remote Condenser
- Must have voltage range: 187-253V.
MATERIAL and COLOR:
- Ice maker
- Must have Stainless-steel exterior construction.
- Must have Protected by H-Guard Plus Antimicrobial Agent
- Remote Condenser
- Must have weather resistant cabinet.
- Ice Bin
- Must be Protected by H-Guard Plus Antimicrobial Agent
- Must have Seamless polyethylene bin liner.
INSTALLATION INFORMATION:
- Must provide installation of new equipment.
- The condenser must be installed on the roof of the building.
- The Ice machine must be placed on top of the ice bin. The lines are currently installed for condenser connection to ice machine.
- Must provide installation of condenser on top of Ice Bin.
- Must provide removal of current equipment.
- Ice Machine
- Must allow 24” clearance in both front and rear for proper air circulation and ease of maintenance/service.
- Must have Ice Maker water supply line: Minimum 3/8” Nominal ID Copper Water Tubing or Equivalent
- Must have Ice Maker Drain Line: Minimum ¾” Nominal ID Hard Pipe or Equivalent
- Remote Condenser
- May be installed outdoors up to 55’ from icemaker using a pre-charged tubing kit.
- Must be 208-230V/60/1 (Connection to Icemaker), 208-230/60/3 (Connection to Icemaker).
- Ice Bin
Potential contractors shall provide, at a minimum, the following information to Subrina.Cantil@va.gov as soon as available, but no later than COB 7/29/2024.
Response to include:
1) Company name, address, and point of contact, phone number, e-mail address, and SAM UEI.
2) Please identify your company’s size (and item manufacture sized) in comparison to the anticipated North American Industry Classification System (NAICS) code 333415. To be considered a small business your company must have fewer than 1,250 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Proposed item manufacture
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business
5) Equipment must be new, no used or refurbished equipment accepted. If not the item manufacture, please provide a proof of reseller letter from manufacturer. Manufacture warranty requirements must be carried over from the OEM.
6) This is a “brand name or equal” requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:
(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.
(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the “equal” item meets or exceeds the salient characteristics required by the Government.
(7) The Buy American Act provides a preference for domestic end products for supplies within the United States. It is anticipated this requirement will include FAR Clause 52.225-1 and 52.225-2. In accordance with FAR Provision 52.225-2, please indicate the country of origin for the proposed item(s).
Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration registration for VetCert Registry located at Veteran Small Business Certification (sba.gov).
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).
All respondents must identify any proprietary information that should be protected by the Government and indicate whether submitted information needs to be returned to the respondents. Any proprietary information must be clearly marked at the top and bottom of each page along with any instructions of how the government should handle the information, use, release, or return.
Response due date is 7/29/24 no later than 6:00pm PST. Please reply to first.Subrina.Cantil@va.gov
Delivery & Installation would be at:
White City VA Medical Center
VA SORCC Bldg.
225A Warehouse, 8495 Crater Lake Hwy.
White City, OR. 97503
